HomeMy WebLinkAboutMT Dept of Commerce TSEP GrantM NTANA
Department of Commerce
BRIAN $CHWEITZER GOVERNOR
DIRECTOR'S OFFICE
301 s. Park Ave * PO, Box 20DSD1 ~r Helena, Montana 59620-0501
Phone 4D6-841-2?D0 * Fax: 406-841-2701 * TDD: 406-841-2702 * ht~p:llcom~erce.mt gov
May 29, 2007
City of Laurel ~ ,~ ........
Mayor K~nneth Ol~on
RO. Box ~0
Laurel. MT 59044 ti,', MAY 3 1 2007
Congmtulations~ ~ ~T~t r,~ ~ I i~ [ :.,,
On behalf of the Montana Depa~ment of Commerce, I am pleased to inform you that your
,Treasure ~ate Endowment Program ~SEP) ~nstm~ion grant of $750,000 has been awarded
to you ~ntingent upon all requirements listed below being met.
House Bill 512 authorizing the appropriation of money for TSEP projects was passed by the 60th
legislature and signed by Governor Bdan Schweitzer on May 3, 2007.
As you may know, HB 512 is unique in that it authorizes all 56 of the submitted projects
recommended for funding to receive TSEP grants. However, in order to be guaranteed funding
for your TSEP grant you must complete specific start-up requirements before June 30,
2009.
The most cdtical start-up requirement is that you obtain a complete funding package for your
project. After June 30, 2009, you will only receive a grant if there are still monies available from
the interest earnings. However, we are anticipating that all ortho interest earnings will be
obligated by that date. Therefore, it is essential to get those start-up conditions completed
before June 30, 2009.
The Department of Commerce's TSEP staff has scheduled three workshops to explain the
vadous requirements that need to be met before you start your project. An attachment provides
more information about the workshops and the TSEP staff person assigned to your project.
Pdor to attending one of the workshops, please do not take any further action on your
project without contacting the TSEP staff first.
·
Again, congratulations on being awarded your TSEP grant: We took forward to working With
you on the successful completion of your project.
If you have any questions, please contact Jim Edgcomb, TSEP Manager, at 841-2785 or Lisa
Huff, TSEP Program Assistant, at 841-2790.
Sincerely,
AnthOny J. Pre'e, Director
Department of Commerce
cc: Scott Murphy, Morrison-Maeirle, Inc.
TSEP Project Administration Workshops
In order to help you move your projects along, and to ensure that you receive your
TSEP grant, the Montana Department of Commerce (MDOC) has scheduled three
project administration workshops around the State. At these workshops, the TSEP staff
will provide detailed information about the various requirements that you will be
expected to comply with in order to receive your TSEP funds. Also attached is a
tentative agenda for the workshops showing the various topics that will be discussed.
It is important that the person(s) who will be administering your TSEP grant and
managing your project attends one of these three workshops. Even if you will be relying
upon a consultant to administer your TSEP grant/manage your project, the local
government must also have a local official, or someone that works directly for the local
government, attend the workshop.
Three workshops have been scheduled to allow more scheduling flexibility for people
needing to attend. Each workshop will begin at 1:00 p.m. on the first day in order to
allow most participants to travel the same day, thereby reducing the stay to one night.
The workshop will end around noon on the second day. The workshops will be held in
Great Falls, Missoula, and Billings. The number of participants that can be seated is
limited to approximately fifty people at each workshop. Therefore, you need to reserve
your seat in advance in order to guarantee that there is space for everyone. As a result,
if you can only attend on one of these dates, we recommend that you RSVP quickly.
Please contact Lisa Huff, the TSEPProgram Assistant, 841-2790, or by email at
LHuff~rnt. gov, to reserve your seat at a workshop.
· The first workshop is scheduled for Thursday and Fdday, June 7 and 8, in Great
Falls at the Hampton Inn, located at 2301 14th Street S.W. It is located close to the
first exit (Exit 0) off of 10th Ave So. after leaving Interstate 15 at Exit 278.
· The second workshop is scheduled for Wednesday and Thursday, June 13 and 14,
in Missoula atthe Doubletree Hotel Missoula/Edgewater, located at 100 Madison. It
is located just off Interstate 90, exit at Van Buren Street (Exit 105), turn right on Van
Buren, and follow the signs.
[] The final workshop is scheduled for Wednesday and Thursday, June 20 and 21, in
Billings at the Hampton Inn, located at 5110 Southgate Drive. It is located just off
Interstate 90, Exit 447. Take the exit to South Billings Blvd, turn left onto King Ave
E, and at the light, drive one block and turn left onto Southgate Drive.
Your project has been assigned to a TSEP staff member. Attached is a list of the
projects and the program specialist that is assigned to each project. The TSEP staff
may be contacting you prior to the workshop to gather information needed for writing a
contract.
The passage of HB 512 does notl by itself;~aut~norize You to begin incurring project
costs. Therefore, until you have attended the workshop, please do not take any further
actions on your project, such as hiring a project manager or consulting engineer, without
contacting the TSEP staff first. In addition, TSEP funds can only be used to reimburse
eligible expenditures that have been incurred after a contract has been executed.
Furthermore, TSEP funds Cannot be released to you until all start-up conditions, as
specified in the contract, have been complied with and a letter of authorization called a '
"Notice to Proceed" is issued by MDOC. ~.
TheSe issues, in addition to numerous other important issues that you need to be aware
of, will be discussed in detail at these workshops. If you have any questions about the
workshops or the TSEP funds, please contact the TSEP staff at 841-2770.
TREASURE STATE ENDOWMENT PROGRAM
2007 PROJECT ADMINISTRATION WORKSHOP
AGENDA '
Day 1: ~ ~ .
12:30 p.m.
to 1:00 Sign-in and pick-up workshop materials
1:00
1:15
1:25
2:45
3:00
4:00
5:00
Day 2:
8:00 am
8:t0
8:25
8:45
8:55
10:00
10:00
11:00
11:10
11:20
Welcome and Overview of workshop - Jim Edgcomb, TSEP
Program Manager, Department of Commerce
Self Introduction of Participants and Projects
Project Start-up: Jim Edgcomb
Break
Procurement Requirements: Neal UIIman, TSEP Program
Specialist
FinanCial Management / General Accounting Requirements and
Requesting TSEP Funds: Klm Hayes, TSEP Program Specialist
Adjourn for the day
Civil Rights Requirements: Jim Edgcomb
Involving the Public: Klm Hayes
Property Acquisition Requirements: Neal UIIman
Environmental Requirements: Richard Knatterud, TSEP Engineer
Public Facilities Construction Management Requirements: Richard
Knatterud
Break
Labor Requirements: Klm Hayes
Project Monitoring: Neal UIIman
Project CIoseout: Klm Hayes
Final Questions and Adjournment - TSEP staff will be available to
meet with participants to discuss individual projects
2008 TSEP GRANTEES - PROJECT ASSIGNMENTS
=~ainville, Town of
3ig Sandy, Town of
3igfork Co. W&S Dist.
=~lack Eagle W&S Dist.
~laine Co.
~,rady Co. Water & Sewer Dist.
~utte-Silver Bow
'Carter-Chouteau Co. W&S Dist.
Circle, Town of
Columbia-Falls, City of
Crow Tribe for Crow Agency
Custer Co.
Cut Bank, City of
Darby, Town of
Dayton-Lake Co. W&S Dist.
Ekalaka, Town of
Elk Meadows Ranchettes Co. Water Dist.
Fairfield, Town of
Fergus Co.
Fort Benton, City of
Gallatin Co. (Hebgen Lake Estates)
Goodan-Keil Co. Water Dist.
Hamilton, City of
Harlem, City of
Jefferson Co.
Jordan, Town of
Judith Basin Co.
Laurel. City of
Lewis & Clark Co.
Loma Co. W&S Dist.
Madison Co.
Manhattan, Town of
Mineral Co. Saltese W&S Dist.
Neihart, Town of
North Valley Co. W&S Dist.
Wastewater
Wastewater
Wastewater
Water
Bddge
Wastewater
UIIman
Hayes
Hayes
Ullman
Hayes
UIIman
Water UIIman
Water
Wastewater
Wastewater
Wastewater
Bddge
Water
Hayes
UIIman
Hayes
Knatterud
KnaEerud
UIIman
Water UIIman
Wastewater UIIman
Water/
Wastewater LaForest
Water UIIman
Wastewater
Bridge
Storm Water
Wastewater
Water
Wastewater
Water
Hayes
Hayes
UIIman
Bridge
Sewer
Bridge
Wastewater
Hayes
UIIman
Hayes
UIIman
Hayes
LaForast
Knatterud
LaForest
Water Ullman
Water LaForest
Bridge
Water
Wastewater
Water
Water
UIIman
UIIman
Hayes
Hayes
Ullman
Panoramic Mountain River Heights Co. Water Dist. Water Hayes
Pinesdale, Town of Water UIIman
Water
Bridge
Water
Poison, City of
Powell Co.
Power-Teton Co. W&S Dist.
Rae Water & Sewer Dist. Water
Water
Water
Red Lodge, City of
Seeley Lake - Missoula Co. Water Dist.
helby, City of
Sheddan, Town of
Stillwater Co.
Sunny Meadows Missoula County W & S Dist.
Water
Wastewater
Brid~e
Water
Hayes
Hayes
UIIman
Hayes
UIIman
Hayes
Hayes
UIIman
Hayes
Hayes
Superior, Town of Water Ullman
Sweet Grass Co. Bdd~le Hayes
Thompson Falls, City of Water Hayes
Three Forks, City of · Wastewater UIIman
Tri County Water & Sewer Dist. Water Hayes
Twin Bridges, Town of Wastewater UIIman
Whitefish, City of Water uIIman
Whitehall, Town of Wastewater Hayes
Yellowstone Co. Brid~e Knatterud