HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.15.2007 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 15, 2007 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Gay Easton
Doug Poehls
Kate Hart
OTHERS PRESENT:
Mary Embleton
Larry McCann
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m.
There was no public in attendance.
The minutes of the May 1, 2007 Budget/Finance regular meeting were presented and approved via
motion by Kate, seconded by Gay, and passed unanimously.
April Journal Vouchers #649-653 were reviewed by the committee. Due to illness, the mayor hasn't
reviewed them yet. Mary stated that the entries are all typical, and there were no unusual transactions.
Utility Billing adjustments for April 2007 were reviewed by the committee. The documents were
approved via motion by Doug, seconded by Kate, and passed unanimously.
The April 2007 Financial Statements were reviewed by the committee. Mary stated that the General Fund
expenditures were at 87% of budget with only 83% of the year expired, so that is cause for some concern.
This means that the General Fund is into Reserves by $508,000, and the city-wide deficit is $631,000. The
Street Maintenance Fund shows a cash balance of only $89,000, and the Durapatcher cost of $49,700 hasn't
bean paid out yet, so the transfer to the Special Projects Fund (04001) to dose it out won't occur until June
when the second halfoftha maintenance revenue is received. Motion by Kate, seconded by Doug, to
recommend approval oftha April Financial Statements to the council. Motion passed unanimously.
The following purchase requisitiom were presented for approval:
GENERAL FUND:
Impound fee, boarding fee & vet bill - Animal Control
6 new tires for Engine 1 - Fire Dept.
$ 1,512.50
$ 1,800.00
STREET MAINTENANCE FUND:
4 Oil totes for new Durapatcher
$ 2,600.00
SEWER FUND:
New lawn mower- sewer plant
Video camera for sewer lines - sewer system
$15,850.00
$49,900.00
GARBAGE FUND:
50 300-gallon containers - collection
$12,860.00
Larry McCaun attended the meeting to explain the requests from the street, sewer, and garbage funds.
The committee questioned the impound fees and asked Mary to find answers to the following questions:
Budget/Finance Commltte~
May 15, 2007
1. Are the fees recoverable from the owner of the problem dog?
2. Why is the city receiving the bill so late for cbaxges incurred June 2006 through October 2006?
3. Is the city continuing to incur the charges for this problem dog?
The committee approved the requests via motion by Gay, seconded by Doug, and passed unanimously.
The committee reviewed the Comp/OT reports for PPE 5/6/07.
The Payroll Register for PPE 5/6/07 totaling $131,248.56 was reviewed by the committee. Motion by
Doug, seconded by Kate, to recommend council approval of the payroll register. Motion passed
unanimously.
Clerk/Treasurer's Comments:
Budget process - Thc General Fund department requests were input into the program, and the revenue
estimates were entered, resulting in a gap of $400,000 in deficit. Mary stated that Mark Mace, Mayor Olson
and she will meet soon to discuss the process and revise the Budget Calendar.
GARVEE bonds - Mary stated there was nothing new to report.
Mayor's comments:
Mayor Olson was not in attendance, so Mary and Larry reported the following:
Main Street Water Line Replacement - The punch list items are complete, and the sink hole has been
patched. Larry has informed the contmetor that the city will wait to see if the sink hole patch will hold up
before releasing their final payment.
Sewer Trunk Line Replacement - This project is complete, except for the paving at the CHS parking lot.
The city is waiting for Skye Hat-ton of the DEQ to schedule the walk-through so the pwject can be
finalized. The additional $519,000 in SRF Ban will close next week, making the remaining funds
available to reimburse the city for the project.
8t~ Avenue Pwject funding - The engineer from Engineering Inc is still waiting for the state to give final
instructions on the changes. No additional information is available at this time.
Impact Fees - Mary was unable to gather more information during the Clerk's Institute.
CIP - This process will be incorporated into the budget process.
The next regular Budget/Finance meeting will be held on Tuesday, June 5th, 2007 at 5:30 p.n~
The next agenda will be the same as this one.
The meeting adjourned at 5:55 p.m.
Respectfully Submitted,
Clerk/Treasurer
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