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Home My WebLink AboutEmergency Services Committee Minutes 09.26.2016 MINUTES EMERGENCY SERVICES COMMITTEE SEPTEMBER 26, 2016 COUNCIL CHAMBERS 5:30 P.M. Members Present: Tom Nelson Doug Poehls Clete Knaub Others Present: Rick Musson, Police Chief Brent Peters,Fire Chief Ann Soares, Rimrock Auto PUBLIC INPUT: Ann Soares represented Rimrock Auto, 202 S.E. 4th Street, with a concern of the painted lines on the south side of S.E. 4th allowing parking. They have a concern with trucks parking in front of their business. The trucks are parking for an extended amount of time, normally from 3:00 p.m. to 9:00 a.m., which includes a total of six business hours. Trucks block the view for cars exiting from their business, making them creep out into oncoming traffic. In the past, trucks would park on the north side of S.E. 4th, but now they can only park on the south side of the road. Rimrock Auto also feels that truck parking in front of their business blocks the view of the inventory in their lot. They have tried to prevent the trucks from parking in front of their business by parking Rimrock owned cars in the parking lane. Ann stated Rimrock didn't have any problems with parking when parking was allowed on the north side. Rick Musson, Police Chief, stated E. Railroad is a truck route. S.E. 4th also has been an easy access for truck drivers and occasional parking. The city allowed trucks to deliver and unload for Laurel Ford and Fichtner Chevrolet on S.E. 4th. Rick said the police dealt with the parking on a complaint basis. Parking is limited now that the driving and turning lanes are painted on S.E. 4th and parking being allowed only on the south side. It is not only trucks that block the view but also cars. Rick said the question is, does the city make it a no parking street. Clete Knaub referred to the city ordinance that reads no trucks are allowed within the city limits, except when making a delivery. Rick said if there is a change with parking on S.E. 4th, it would have to be done through a city ordinance. Doug Poehls explained to Ann that they appreciated her input, and that the committee would put it on the agenda for next month to discuss further. SAFETY MILL LEVY: Doug Poehls asked the committee for discussion on whether to move forward with the process for a safety mill levy on the ballot in November 2017. Tom Nelson discussed whether the mill levy amount needed to be cut for each department. Discussion continued on having a survey for citizens to complete. It would include the top three or four questions asking people for comments about a mill levy for the Fire, Police and Ambulance departments. A question was asked whether the city charter allows the city to pass a levy without the vote of the citizens. It would be up to the council to ask themselves if they need to raise taxes without asking the citizens. The committee decided to wait with further discussion until they listened to the next item on the agenda, which was Brent Peters, Fire Chief, reporting on combining the Fire and Ambulance Departments. COMBINING FIRE AND AMBULANCE: Brent expressed concern about the reliability of the Ambulance Department. He said the firemen think of Laurel as being their community. They put all they have into what they can do for their community, but the EMT's think of it as a second job. He said both groups officially came together on January 1, 2016 under the name of Laurel Fire/EMS. The Laurel Fire Association is changing its bylaws to be EMS friendly. A chain of command and structure is being completed with new positons that align with the fire command. They will build a quality group of volunteers and develop new protocols. Brent distributed a draft which includes business plan/policies and procedures, and training. A copy is attached. Respectfully Submitted, Neva Hall Secretary September 15, 2015 1. Combine into one Department Both groups officially came together January 1, 2016 under the name of Laurel Fire/ EMS Laurel Fire Association is changing its bylaws to be EMS friendly. Still have small issues on both sides. Pride and territory. Still have two separate ways of thinking. 2. Organization Completed to provide a clear Chain of Command with structure. Created new positions that align with Fire Assistant Chief of EMS (former Director Position) Deputy Chief of EMS 2 EMS Captains EMS Training Captain Evaluated current staff and dismissed those not participating. Building a quality group. Developing new protocols,guidelines and SOP's to regulate how the service will run. 3. Develop a business plan/Policies and Procedures a. Staffing plan/ Backup 1. 2 EMT's 2. 1 EMT with Fire Driver 3. 1 EMT with QRU until another is available 4. Response agreements with AMR, Park City,Columbus, etc. b. Hiring/Retention i. Protocols that align with how the Fire Department hires(working with bylaw changes) 1. Application 2. Committee 3. Questions 4. Background checks 5. Selection Created a hiring campaign for new EMT's. Graduated 5 new Firefighters as EMT's Talked with other training classes in the area for recruitment. Welcomed 6 new EMT's since January c. Training i. Training schedule ii. Training requirements 1. Service 2. State 3. National Training is now set on a weekly schedule. EMT's are able to achieve CE hours for recertification as well as trained on new techniques and retrained on current protocols. A training schedule is developed a year out. Have combined training with the Firefighters during joint trainings. d. Evaluation i. Preceptor qualifications ii. Evaluation process iii. Release qualifications and sign off The Training Captain has developed a Preceptor program to transition new EMT's into how our service operates.This includes the understanding of local and state protocols, patient care and the skills used by EMT's. e. Maintenance i. Monthly maintenance checks ii. Post run checks iii. Annual/biannual services Established a monthly maintenance programs to complete checks and repairs on all vehicles and equipment. f. Roles/Responsibilities i. Job descriptions ii. Additional duties g. Longevity i. One year plan ii. Three year plan iii. Five year plan iv. Ten year plan h. Medical Director i. Solicitation letter ii. Qualifications As of July 2016 there is a new Medical Director. Dr.Jedidiah Walker from Billings Clinic ER. Dr. Walker comes with great enthusiasm of developing the service and providing highest care to our residents. Dr.Walker is an active participate of weekly trainings. i. Safety i. Driving program 1. Texting 2. Cell phone use ii. Picture taking iii. PPE Put policies in place for driving, cell phone usage. Started replacing and adding safety equipment for EMT's. 4. Timeline of being complete Work on Staffing plan, Evaluate current members,Maintain communications of what is going on with the transition Finalize Staffing plan, Introduce vehicle maintenance,trainings on Wednesday nights plan, New hire protocol, Introduction of the Maintenance cation, Outline of Training plan. New hire illinclude ldelap on process, interview committee,interview questions, on proce s, a background and certification checks,and the in nano all new employee.The policy will also include loyal and state requirements of staffing,conduct,training, EMS protocols and a briefing of the Preceptor program. IIINIIIINIIIII Preceptor program,State protocols,Medi al Director letter Finalize Training plan.This includes a monthly training schedule,certification and recertification requirements, training requirements of EMT's,etc. 1111111111111111111111 Job Descriptions. lace safety, Safety Plan final.This includes Driver safety,Work p PPE, and other safety related policies. Maintenance plan final.This includes a post call inspections, monthly maintenance schedule,and an annual service.This also includes inspection and certification of all EMS equipment to include cot inspection,AED inspections, etc. Longevity plan.An outline of a 1,3, 5, and 10 year plan. 5. Stipends/Pay a. Evaluate stipends based off of current amounts and align between Fire and Ambulance Completed in the 2016-2017 budget Public awareness New Equipment 1. Received the grant for a new ambulance-a year out 2. Addition of Life Packs for cardio transmissions to the hospitals. 3. A Lucas device for CPR Relationships Have a working relationship with the AMR Director Bryan Hanson Active participant of the Advance Services Committee