HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.18.2016 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 18,2016 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Shirley Ewan Mayor Mark Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m.
There was no public present.
The next scheduled meeting will be November 1, 2016.
The minutes of the October 4, 2016 meeting were presented. Chuck made a motion to approve the
minutes as presented, seconded by Doug, motion passed.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated that the adjustments
included the unpaid accounts that were added to the tax bills. Chuck made a motion to approve the UB
adjustments, Doug seconded. All in favor, motion passed.
The Mayor has reviewed and signed the September journal voucher. Doug made a motion to approve
the September journal voucher. The motion was seconded by Chuck. All in favor, motion passed.
The monthly financial statements were reviewed by the Committee. Shirley stated that 25% of the
new fiscal year has expired and the City is at 10% revenue collected and 10% of authorized
expenditures spent. She then went briefly through the report. Emelie inquired as to why there was still
a cash account for the 100 year Celebration in the amount of $100 and a cash account for the Tree
Conference. Shirley stated that no one has requested they be closed. Chuck made a motion to close
out the 100 year Celebration and the Tree Conference Cash accounts and the money be placed in the
Insect Control cash account. Tom seconded the motion. All in favor. Shirley will transfer the cash to
the Insect Control cash account. Chuck made a motion to accept the financial statements, seconded by
Tom. Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp/Overtime report for PPE 10/09/16 was reviewed by the Committee. There were no
questions.
The Payroll Register for PPE10/09/16 totaling $179,856.23 was reviewed by the Committee. Tom
made a motion to recommend approval of the payroll register to the Council, Doug seconded the
motion. Motion passed.
Clerk/Treasurer's Comments:
1
Police Reserve Compensation Shirley has met with the CAO and the Police Chief. They both agree
that they are underpaid and will address the issue at the next budget season. At this time,there is not
enough reserve to change their rate of pay, as the budget authority would have to come out of training
and the Chief is reluctant to do so this year. Shirley stated that they are receiving $10.00 month, not
the $1.00/month that was mentioned last meeting.
Update on Clerk/Treasurer Position Shirley stated that the City has hired Bethany Keeler and she
will be starting tomorrow. Bethany has not worked government, but seems to be extremely capable.
Shirley mentioned that she will stay until Bethany is trained.
Shirley let the Committee know that the Department of Revenue has lowered the value of a mill after
re-evaluating the major utilities in Montana. The amount that will be lowered is approximately
$70,000 this year in levied funds. They will not recertify the mill value for anyone but school districts,
so the City needs to anticipate a$70,000 shortage in the amount received.
Mayor's Comments:
The Mayor had nothing to report.
Other:
Further Update from Tom Tom reported that he will have a complete update for the Council
Workshop next week. At this time, Kelly McCarthy has offered to carve out money at the next
legislative session in January to address the City's lack of funding from the State. The group thatmet
yesterday, as well has himself, are still working on the problem.
For the Next Agenda:
Update from Tom regarding his meetings with the State about their responsibility in the 2011 flooding.
Eastside Sewer Lift Station.
The meeting adjourned at 6:17 p.m.
Respectfully submitted,
jiziii--Zt(i nit/
Shirley Ewan, City Clerk/Treasurer
2