HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.17.2007 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 17, 2007 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Gay Easton
Doug Poehls
OTHERS PRESENT:
Mary Embleton
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:37 p.m.
There was no public in attendance.
The mlnates of the April 3, 2007 Budget/Finance regular meeting were presented. Mary informed the
conunittee that Mayor Olson asked to have the minutes amended as follows: On page 2, first paragraph,
towards thc end, which reads: "Mayor Olson told the committee that Perry Asher has been working on
the Administrative Charges allocations at home, and that he should have them finished by the end of the
week Once finished, they will be reviewed by the clerk/treasurer and mayor to determine budgetary
impact." Mayor Olson would like these two sentences removed, as Mr. Asher is not working on this
project at home while on medical leave. The minutes were approved as amended via motion by Doug,
seconded by Gay, and passed unanimously.
March Journal Vouchers #642-648 were reviewed by the mayor. Mary explained JV ~647 which
accounts for the continued Johnson Controls Project. Utility Billing adjustments for March 2007 were
reviewed by the committee. Mary told the committee that there were no unusual adjustments. The
documents were approved via motion by Gay, seconded by Doug, and passed unanimously.
The March 2007 Financial Statements were reviewed by the committee. Mary stated that the General Fund
expenditures were at 81% of budget with only 75% of the year expired, so that is cause for some concern.
Also, the water fund and solid waste funds are running at a deficit, as was budgeted. The CTEP money has
been received finally, and that reflects in the new cash balance of-$92,825.87. The Street Maintenance Fund
shows a cash balance of only $95,990, so the transfer to the Special Projects Fund (~4001) to close it out
won't occur until June when the second half of the maintenance revenue is received. The Comp Insurance
Fund (#2190) of-$23,067 should be cleared up in June also. Motion by Doug, seconded by Gay, to
recommend approval of the March Financial Statements to the council. Motion passed unanimously.
The following purchase requisitions were presented for approval:
BUILDING CODE ENFORCEMENT FUND:
Work station for public works secretary
$ 3,226.40
CAPITAL PROJECTS FUND:
Phone system for city hall
$13,000.00
Mary told the committee that there was $22,000 budgeted for the phone system, and that the final price
may be more than quoted after the final numbers for the different types of phones has been determined.
Four companies submitted quotes, and the successful company was chosen mainly due to the fact that this
same company also put in the new phone system at the Fa, P, so one company can service both systems.
Budget/Fiam~¢¢ Committee
AInil 17, 2007
The committee reviewed the Comp/OT reports for PPE 4/8/07.
The Payroll Register for PPE 4/8/07 totaling $133,782.11 was reviewed by the committee. Motion by Gay,
seconded by Doug, to recommend council approval of the payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Budget nrocess - The Department Heeds have turned in m~st of the budgets, and Mary will begin to input the
information this week.
GARVEE bonds - Mary reported that she had received a voice mail fi.om Sandy Stmel of the MDT that there
is a problem with borrowing future funding for the 8th Ave. project. Discussion followed. This project
appears to be delayed again.
Mayor's comments:
Mayor Olson was not in attendance, so Mary reported the following:
Main Street Water Line Replacement - The asphalt plants are starting up again so they should be finished
soon with the punch list items. The proposed sidewalk SID is being discussed at the Projects meeting
scheduled for Friday.
Sewer Trunk Line Replacement - This project is nearly complete, and a punch list was presented to the
committee at the last meeting. The Interstate crossing issue will probably not be addressed anytime soon.
The sewer line is encased in concrete, so collapse is not as eminent.
8th Avenue Project funding - This was discussed previously, and will also be part of the discussion during
the Projects meeting on Friday.
Imoact Fees - More information on this issue will be gathered during the upcoming Clerk's Institute.
Cable TV Franchise - This process will begin iftbe ordinance passes first reading at tonight's council
meeting.
The next regular Budget/Finance meeting will be held on Tuesday, May 1a, 2007 at 5:30 p.m.
The next agenda will be the same as this one, minus Cable TV Franchise.
The meeting adjourned at 6:12 p.m.
Respoetfully Submitted,
Clerk/Treasurer
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