Loading...
HomeMy WebLinkAboutDepartment Head Meetings Minutes 04.03.2007 MINUTES DEPARTMENT i~AD MEETING APRIL 3, 2007 3:08 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Jan Faught Rick Musson Mary Embleton Jean Kerr Scott Wilm Gay Easton Steve Klotz Sam Painter Mayor Olson led the meeting. Council A~enda ' April 3~ 2007 Public Hearing. · Ordinance No. O07-01: Ordinance to repeal the current Chapter 16 of the Laurel Municipal Code and to replace with the attached revised and updated Chapter 16 in order to comply with the mandatory changes adopted by the State of Montana Legislature. The council will have the option of voting on Ordinance No. O07-01 tonight, under unscheduled matters, rather than waiting until the next council meeting. Scheduled Matters: · Ordinance No. 007-04: An ordinance amending Title 14 to adopt the International Energy Conservation Code, 2003 Edition, and providing authority for the Mayor to adopt future additions of the Code through Administrative Order. First reading. Sam talked to Jennifer Johnson, and the city has to adopt the energy ordinance. · Resolution No. R07-20: A resolution adopting revised policies for the Laurel Police Department, City of Laurel. · Resolution No. R07-21: A resolution approving Task Order No. 13 authorizing Morrison- Maierle, Inc., to provide MPDES Discharge Permit renewal assistance to the City for its Wastewater Treatment Plant. The amount oftha task order was corrected to $8,500. · Resolution No. R07-22: Resolution approving an amendment to the Emergency Operations Plan for Billings, Laurel, Bmadview and Yellowstone County. The amandmant to the EOP needs to be approved. · Resolution No. R07-23: Resolution authorizing the Mayor to request proposals from interested and qualified engineering firms to provide general engineering services for the City of Laurel. The RFP will allow flera~oility for the city. Draft Council Workshon Aaenda - April 10~ 2007 Police~ · Appointment of Laurel Police Officer- James Huertas Rick stated the results oftha psychological testing have not been received yet. The appointment will be on the April 17t~ council aganda~ Department Head Meeting Minutes of April 3, 2007 · Appointment of Laurel Police Reserve - Walter Hall Walter Hall will return as a Laurel Police Reserve. Jean Carroll Thompson - Bright 'N Beautiful Program The City of Laurel will receive a chipper during the Bright 'N Beautiful celebration in Billings on April 28t~. Vonda Hotchkiss has expressed an interest in this pmgranx The city can set containers and staff to go help pick up garbage. Alley clean-up will be done later. Executive review: · Appointments: o Cemetery Commission: Chuck Dickerson Chuck Dickerson will be appointed as a council rep on the Cemetery Commission. o 2007-2009 Fire Department Officers The 2007-2009 fire department officers will be appointed on April 17th. Appointments of the fire department and company officers will be rotated every other year. Scott asked if the council wants it every year or every two years; need to check the ordinance. The 2010 census may be different (7,500 population - 2~a class city). · Cable Communications Franchise Ordinance Will be up to council how quickly it wants to proceed. The ordinance is a combination of pmvisious contained in the ordinances from Missoula, Bozeman, and Billings. · Procedure for muting documents / GASB-34 reporting requirements Pull from workshop and put on department head agenda and GASB-34 reporting requirements. Review of draft council agenda for April 17, 2007 · Public Hearings: o Ordinance No. 007-02: Ordinance amending Sections 2.84.010 and 2.84.020 of the Laurel Municipal Code, changing composition of the Cemetery Commission and officer selection process. (First reading- 04/03/2007) o Ordinance No. 007-03: Ordinance to regulate street and sidewalk usage and p~uuitting in the City of Laurel. (First rending - 04/03/2007) Denartment Reports: Ambulance Service · New Ambulance There was no discussion. · Other Issues Ambulance By-laws - revisions have been sent to Sam and will require a resolution. Jan asked if this should also include the proposed new pay for attendants and reserve drivers. Child safety seat program will be April 21't at the parking lot across from City Hall. Public Works will provide barricades, etc., and all parked city vehicles will be moved offthe lot. 2 D~artme~at Head Meeting Minutes of April 3, 2007 City Attorney Sam is working on a muting document procedure and form. sam has prepared a draR CCPB Interlocal Agreement and will route it through department heads for review prior to bringing it to council. Discussed City of Billings Planning Department's contracts with county, and answers to the ECC Board. Candi Beaudry's department has lost a planner so may not be able to help us through the transition. City Council President There was no discussion~ City Court The court received the Ergonomics report, and the Judge will meet with the mayor on Friday at 9:00 ILIIL Chris would like to go on vacation for two weeks soon, so the court will need to get a temp. Josh Miral, the city prosecutor, has been discussing a victim's advocacy program with Judge Kerr. $50/caso goes to the county now, and is not working for Laurel because there is no program here Need to establish Crime Victims Advocacy. Jean will research how to get it started. Need to provide the service in Laurel. Could also make Laurel eligible for Domestic Violence Grants bom Board of Crime Control Clerk/Treasurer · Budget reminder Budgets are due on Friday. · Other Issues Preliminary Insurance rates for all programs have been received. Helen of MMIA and Dave Allen will do presentations on health insurance. City can all stay with current plan, or can all choose from the 4 other MMIA plans individually. Fire Denartment Bids specs for the new truck should be done by April 9*. Road closure forms were given to Sam for review. J Williamson is back from active duty, and is on the roster. Library There was no discussion. Planning, Denartment Mark Richards was not at the meeting. · Impact Fee Update Mayor will get Ken Weaver's information on impact fees to the department heads. It is unclear if there is pending legislation at this session, so the city may not wait. It recently cost Belgrade $87,000 to hire a firm to prepare their impact fees. 3 Department Head Meeting Minutes of April 3, 2007 * Other Issues There was no discussion. Police Deoartment Taser training is scheduled for April 9th (8:30 a.m. - 2:30 pm) and April 12th (3:00 - 9:00 p.m.) Public Utilities · Report on Trunk Main and associated issues Steve does not know muck Asked about trunk line punch list - came fi~m engineers and Larry is aware. · Johnson Controls - Meter Replacement Project Pit meters for mobile homes - JCl ordered more of these, and Fry Bmthors will install, but city will do the pits later. City's estimates were about 70 meters short, and the costs will be offset from the credit JCl will issue to the city for the initial installation of 179 meters by the city. · Main Street Water Line punch list items Still waiting for the asphalt plants to start, so that the street patching can be finished. · Storm water proposal Moro input and information at the projects meeting on April 20th. Larry will be back and Chad Hanson of G-teat West Engineering will be there. · Other Issues There was no discussion. Public Works · 8th Avenue Nothing new. · Report on last Friday's meeting regarding major projects No meeting was held. · Other Issues St. John's - public trail proposal at Iron Horse Station Subdivision. The developers are changing the sidewalk design fi'om concrete to gravel due to cost overruns. St. John's is concerned for liability exposure if the public uses these walkways. They may ask for CTEP monies to put in concrete, but the city does not have any extra CTEP money. St. John's would maintain the wallcways. Item will be put on the April 10th council workshop. They have a fundraiser scheduled for April 27tk Press release for the Tree City designation was given to Perry, but never published. Steve is to go ahead and send it to the Outlook. Arbor Day celebration is scheduled for April 26th. The State reprosentative will present a plaque and a tree planting clinic. 4 Departmeat Head Meeting Minutes of April 3, 2007 Big Sky State Games requested use of Riverside Park and Thomson Park. Sam will review. Aviation and Technology Week has requested city services (mostly same as last time). The item will be put on the April 10t~ workshop YMCA's proposal for the swimming pool management was distributed by Steve. The proposal contained three options and the differences were dkqcussed: YMCA summer kids get in for free; State regulations vs. "Y" regulations; Laurel kids should have priority since they already pay for the pool via taxes. Sam will review and rewrite the proposal. City will determine and set the swim lesson rates. East Maryland - trail intersection Rick and Steve viewed the area - not sure whether or not it is annexed. They propose to put in concrete jersey barrier to prevent bikes from going through there. Annexation law of 2003 - need to prepare a listing since 2003 on whole road issues. Law enforcement issue regarding jurisdiction on a whole vs. halfofa street. Mayor Olson · Building Stuff Responses raceived from Gay, Jean and Steve. Mayor reminded staff and council to give input for an administration building only at this time. * RFP for Engineering Services There was no discussion. · Phone System quotes Mary will contact the companies, set up tours, and get quotes. · Safety program Wait until Larry gets back. Mary will do a funding proposal for a new position~ · Surplus policy Procedure - not needing council adoption. Put in public share drive · Track Route - Cenex Steve, Sam and Mayor Olson will meet on Friday at 2:30 p.rm to look over the track route. Sam asked if there are any complaints. He reviewed the ordinance further, and it needs to be determined if there is an alternate route, and if so, if that will cause an undue burden on the company using it. Administrative Assistant Perry was not there and there was no discussion. The meeting adjourned at 4:35 p.m. Respectfully submitted, Mary K. Embleton Clerk-Treasurer 5