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HomeMy WebLinkAboutDepartment Head Meetings Minutes 03.13.2007PRESENT: Perry Asber Larry McCann Mike Zuhoski Sam Painter MINUTES DEPARTMENT ~AD MEETING MARCH 13, 2007 3:00 P.M. COUNCIL CHAMBERS Mary Embleton Jan Faught Gay Easton Council Workshou A~enda - March 13~ 2007 Josh Middleton: Safe to School Josh Middleton will present the Safe to School Program to the council. The Program would identify East and West 6th Street as a safe way to school Stop signs would need to be installed at some intersections. The goal is to implement the stop signs during the summer so drivers will be used to the changes when school starts in the fall. No grant monies are available for the ramps this year. The concerns are regarding signage and marking. There was further discussion regarding the current three- way stops, the proposed stop signs, the crosswalks, bus mutes, and the expense of the handicap ramps. Mike Zuheski suggested installing stop signs in the South School area, too. Dave Mumford end Chris "Shoots" Veis: City of Billings Water Plant information Information about the proposed water treatment plant will be presented to the council. Executive review: * Resolution - Accept PER for Storm Water Study The public hearing was held on February 20th and the resolution will be on the March 20th council agenda * Ordinance No. O07-01: Ordinance to repeal the current Chapter 16 of the Laurel Municipal Code and to replace with the attached revised and updated Chapter 16 in order to comply with the mandatory changes adopted by the State of Montana Legislature. Mark Richards is in Nevada at this time. The proposed changes have been reviewed by the Planning Board and the city's legal staff has prepared the document. A special council meeting is scheduled following tonight's council workshop for the first reading of the ordinance. The public hearing will be held on April 3'd, and the second reading oftbe ordinance will follow. Mary recently reviewed the document and mentioned some concerns regarding who is responsible to file the plat, if GASB-34 reporting would be incorporated into the docment or the SI& and whether the final documents are required when the item is presented for the council's approval. There was discussion about the routing issue for department heads to review documents. Mayor Olson said that the issues should be discussed further at the next two department head meetings. · Ordinance- Policy for street closures Sam revised the draft ordinance to include insurance provisions. · Ordinance- Cemetery Commission Departmeat Head Meeting Minutes of Maxch 13, 2007 The revised draft ordinance states that the commission will consist of seven members: the mayor, two members of the council, two city residents, and two members at large. Also, the ordinance specifies that the mayor will appoint the chairrmm and vice-chairman of the commission. · Clarification of ward boundaries (Alderman Mace) Sam is researching this issue. · Discussion regarding space issues Members of the council have toured the Only $1 Store building and the former Western Security Bank building. The council will discuss the pros and cons of the buildings tonight. · Maps (Alderman Dickerson) Aldwaa~n Dickerson recently questioned the zoning of the Laurel Golf Course on the city map. Lan3' stated that the golf course is a park by state law and cannot be annexed. The club house can be annexed in order to provide water and sewer services, but all of the land does not have to be annexed. Larry stated that it is privately-owned public property. · Appointments: o Park Board - Amy Pollock (four-year term ending 12/31/2010) Mary asked regarding the appointment of John Puckett to the Emergency Services Committee. Further review is needed regarding the appointment of committee members who live outside the city limits. Special Council Meeting - March 13, 2007 · Ordinance No. O07-01: Ordinance to repeal the current Chapter 16 of the Laurel Municipal Code and to replace with the attached revised and updated Chapter 16 in order to cemply with the mandatory changes adopted by the State of Montana Legislature. This item was discussed previously. Department Reports: Ambulance Service Jan toured the new Trauma Canter at Deaconess Clinic last week. The Ambulance Service will begin transporting patients to the new facility on Wednesday. At a recent Advanced Services Meeting, Jan spoke with Dr. Nigh, the head of the Emergency Department, regarding Laurel's statistics and the possibility of a paid department. Dr. Nigh praised the Laurel Volunteer Ambulance Service for doing a great job. Paul Stanford has spent hours to get the crew certified in skills. Jan explained that Laurel Ford hag a 1998 Expedition available, which could work for the ambulance depa~haent as a quick response vehicle. City Attorney Sam will start working on the City-County Planning Board Interlocal Agreement next. Sam stated that Steve had proposed repealing the section regarding streets in the Public Works Standards and including a reference to the street standards in Chapter 16 of the LMC. 2 Departmeat Head Meeting Minutes of March 13, 2007 City Council President Gay mentioned concerns regarding the road conditions because of the truck traffic on Railroad Street. Larry notified JTL once and told Kurt to call JTL to tell them to fix the street. Mayor Olson stated that the city needs to meet with Cenex again end asked the department heads to write down any issues regarding Cenex Transportation. Mayor Oison asked Perry to schedule a meeting with Cenex next week. Gay stated that the manholes on First Avenue are getting sharp and deep. This should have been included in the First Avenue Project. Larry stated that the city paid $400 per manhole to have them raised to the new grade. This is on MDT's list. Larry will dra~ a letter for the mayor's signature. City Court There was no discussion. Mary needs to complete the MD&A this week. Mary received notice that MMIA will provide an Express Scripts Prescription Drug Card for injured employees who are on workers' compensation. Mary received an e-mail from Helen at MMIA regarding the city's health insurance plan~ The city's Blue Select plan will be available if all employees remain on the plan. If not, the four MMIA plans will be available for employees. Helen will be available in April to give presentations on the plans. The preliminary rates will be released on April 1a. Mary asked for guidance in how to proceed. Some employees are interested in the high deductible plan if the difference between the premium and the cap is deposited in a medical savings account for the employee. Mary will schedule the meetings with Helen during the first week in April. Mary wrote a procedure for cell phones, will distribute it to the department heads, and it will be discussed at the next depash~ent head meeting. Fire Department There was no discussion. Ll arv There was no discussion Planning Department There was no discussion. Police Department Mike stated that testing for the police officer position was done on Saturday. The B-Pad testing was done today, will be scored on Wednesday and Thursday, and interviews will be scheduled next week. The Police Commission's decision will be presented at the council workshop on April 10t~, with a hire date of April 16t~. l)eparlment Head Meeting Minutes of March 13, 2007 Jason Wells is spending a couple hours a day at the Laurel Middle School as the SRO and is keeping a log of the hours. Public Utilities Larry stated that the final walkthrough of the sewer project is scheduled on Wednesday. Installation of the meters should be done by the end of March. There have been some problems relating to Neptune personnel. Neptune will teach one more class. The Storm Water PER will be on the council agenda on March 20th. There was discussion regarding the SID and the opportunity to get the project completed by September. Although Mayor Olson wants the project to go forward, he does not want the city to be pressured into it. Larry asked Great West Engineering to submit a cost estimate to complete GIS mapping oftha city's sewer and water utilities. Great West estimates that it would cost $20,000, which is $10,000 for each. Mapping of the storm water system was done in the recently con-spleted PER. Mayor Olson stated that the project meeting is scheduled for this Friday at 2:00 p.m. Mary, Larry, Perry, Steve, and Mayor Olson will attend. Larry will invite Chad Hanson to the meeting for further discussion on storm water. Mary mentioned that Anna Miller, DNRC, requested information about the city's 1997 bond issue in order to review the possibility of refinancing. Public Works There was no discussion. Mayor Olson The council recently approved the CIP and the items can be purchased. Administrative Assistant There was no discussion. The meeting adjourned at 4:20 p.m. Respectfully submitted, Cindy Allen Council Secretary