HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.06.2007 CITY OF LAURk'3~
BUDGET/FINANCE COMMITTEE MINUTES
MARCH 6, 2007 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
OTHERS PRESENT:
Chairman Mark Mace
Kate Hart
Mayor Ken Olson (5:45)
Mary Embleton
Gay Easton
Doug Poehls
Thc Budget/Finance Committee meeting was celled to order at 5:35 p.m., by Chairman Mark
Mace. There was no public in attendance.
The minutes of the February 20, 2007 meeting were reviewed and approved via motion by Kate,
seconded by Doug, and passed unanimously.
February claims totaling $117,313.99 were reviewed. Motion by Doug, seconded by Kate to
recommend approval of the claims by the council. Motion passed unanimously.
The following purchase requisitiom were approved by the committee:
GENERAL FUND:
Repair right front damage to 2005 Ford Crown Vic - police $ 2,300.00
STREET MAINTENANCE DISTRICT FUND:
Repair rear wheel seal on 1996 Champion road grader $ 2,100.00
WATER FUND:
Correct plumbing to coda on Best Western new meter- system $ 1,916.00
The Comp, tOT reports were reviewed for pay period ending 2/25/07. The reports include the
Presidents' Day Holiday overtime.
The Payroll Registers for PPE 2/25/07 totaling $141,665.87 and for Payroll Adjustments for
2/28/07 totsling ($261.65) were reviewed. Mary explained that the adjustments register was a
negative number due to a refund of insurance premiums paid by a city employee due to a change
in that employee's health plan. Motion by Kate, seconded by Doug to recommend council
approval of the payroll registers. Motion passed unanimously.
Clerk/Treasurer Comments:
Mary reported that the draft audit respouses will be presented in two weeks. The final audit has
not been issued yet, as the auditors are waiting for the MD&A and other information from the city
to finish up their final report.
There is no new information on GARVEE bonds to report. The state will send us a packet of the
information they submit to the highway commission
Mary stated that the budoet worksheets are due from department heads on April 6th.
Administrative Assistant to the Mayor Comments:
Uvcomine Projects: Since Perry was sick, Mayor Oison updated the committee:
Budget/Fimmee Committee
March 6, 2007
Main Street Water Line Renlacement: The contractor still needs to fm/sh the punch list items.
Thc city needs to find out from the MDOT when they are planning to do the Main Street overisy.
Then the city needs to set up an SID for the curb, gutter, and sidewalk work to be done.
Sewer Trunk Line Renlacement: Larry McCann reported at the Department Head meeting earlier
today that this project is finished. The city is planning to video the sewer line crossing under the
Interstate with a newer camera.
8t~ Ave. Proieet: The city submitted the plans for the narrower streets - from 60 feet to 40 feet
wide. Kate asked what happens to the sidewalk and curb alignments when a street is narrowed.
Discussion followed, and it was suggested that the difference in street width makes it possible to
create boulevard with the sidewalks.
CIP: Thc issue is on the agenda for approval tonight.
Impact Fees: Mayor Olson discussed this issue when he met with Dr. Ken Weaver and Judy
Mathre last week. They referred him to Miral Oamradt, the former Finance Director for the City
of Bozeman. The city can do some preliminary work on impact fees, but they recommended
waiting until after the legislative session before seriously pursuing the issue. It was also
recommended to get department head input for city facility needs, as well as suggestions for street
replaccanent, such as SID's.
Mayor's comments: A drai~ Cable TV Franchise ordinance, prepared by the city attorney, was
distributed to the commillee. Since it is a sizable document, the committee will need time for
review prior to discussion. It will be on the next aganda.
Other issues: Mark asked about removal of the water meter remote box located on the outside of
thc houses. Thc committee was informed that thc city has lcl~ that up to thc property owner to
remove, to avoid any liability exposure to the city or to the plumbing contractors.
The next regular meeting will be on Tuesday, March 20t~ at 5:30 p.m.
For next agenda: Same as this one.
The meeting adjourned at 6:06 p.m.
Respeetfully Submitted,
Clerk/Treasurer