HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.20.2007 MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 20, 2007 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Kate Hart
Gay Easton
Doug Poehls
Mayor Ken Olson
OTHERS PRESENT:
Mary Embleton
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m.
There was no public in attendance.
The minutes oftbe February 6, 2007 Budget/Finance regular meeting were approved as presented, via
motion by Doug, seconded by Kate, and passed unanimously.
January Journal Vouchers #631-636 were reviewed by the mayor and committee. Mary explained JV
g636 which accounts for the Johnson Comrols Project. Since this was a new program, she had previously
discussed how to account for the project with Brent Oiness, the city's auditor, and Norm Klein fi.om the
state Department of Administration. Utility Billing adjustmenta for January 2007 were reviewed by
the couatdttee. Mary explained two large adjustments that were due to the faet that the reading had not
been converted from cubic feet to gallons. The documents were approved via motion by Kate, seconded
by Doug, and pa&sad unanimously.
The January 2007 Financial Statements were reviewed by the committee. Mary pointed out a new cash
line item #104000 Paying Agent Cash for the Johnson Controls project. Also, the construction cash line
items for water and sewer were moved to the operating cash line items. The sewer project should be
receiving a large reimbursement from the state soon. Mary called the state regarding the status of the CTEP
money that hasn't been received yet. The $34,000+ will be used to offset the East First Street Project (04001)
negative cash balance. The remainder will come fi.om Street Maintenance. Mark asked about the Fire
Disability money, and it was explained that the state sends the Insurance Apportionment, which changes
every year. The city acts as a "pass through" for the funds. Motion by Doug, seconded by Kate, to
recommend approval oftha January Financial Statements to the council. Motion passed unanimously.
The following purchase requisition was presented for approval:
FEDERAL EOUITABLE SHARING FUND:
13 Tasers and accessories - Police Dept.
$14,490.82
The committee reviewed the Comp/OT reports for PPE 2/11/07. This was a typical pay period without a
holiday.
The Payroll Register for PPE 2/11/07 totaling $134,754.45 was reviewed by the committee. Motion by
Doug, seconded by Kate to recommend council approval of the payroll register. Motion passed unanimously.
Budget/Finance Committee
February 20, 2007
Clerk/Trensurer*s Comments:
Dratt res~nse to audit findings - Mary has not made any progress on this since she has been working on the
Johnson Controls project and the CIP. The final audit hasn't been issued yet, so there is still time.
GARVEE bonds - Mary had nothing new to report on this for the 8th Ave. project.
Budget process - The budget worksheets were distn'buted to the Department Heads on February 5th and are
due back in the Clerk' s office on April 6th.
GO bond increase bill - Mary stated that this bill (SB 245), to increase the debt limitation from 1.51% to
2.5%, has passed the Senate, and has been transroitted to the House. Dan McGee is the primary sponsor and
ordered the drain.
Administrative Assistant to the Mayor comments:
Main Street Water Line Replacement - Perry stated that the project has two punch list items remaining,
both requiring asphalt, so it may have to wait until spring.
Sewer Trunk Line Replacement - This project experienced another delay with the uncovering of an old
abandoned oil line. There is no news regarding the Interstate crossing.
8t~ Avenue Project funding - There is no news on this project. The city submitted a hard copy regarding
the design for narrowing the street last Thursday.
CIP - The funding proposal will be presented to the council at the workshop on February 28th.
Imoact Fees - Perry reported that Mark Richards is working on this and will have something soon.
Mayor Comments: Cable TV Franchise - Mayor Olson stated that Sam is working on this. He obtained
copies of ordinances from three larger cities, which have incorporated other items into their ordinances,
such as cell towers. All had provisions to receive 5% of the cable company's gross sales. The city will
concentrate on how this would apply to Cable Montana,
The next regular Budget/Finance meeting will be held on Tuesday, March 6, 2007 at 5:30 p.m.
The next agenda Will be the same as this one.
The meeting adjourned at 6:02 p.m.
Respectfully Submitted,
Clerk/Treasurer
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