HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.06.2007 CITY OF LAUREL
BUDGET/FINANCE COMMITTEE MINUTES
FEBRUARY 6, 2007 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Kate Hart
Mayor Ken Olson
Gay Easton
Doug PoeMs
OTHERS PRESENT:
Mary Embleton
Judge Jean Kerr
The Budget/Finance Committee meeting was called to order at 5:30 p.m., by Chairman Mark
Mace. There was no public in attendance.
The minute~ of the January 16, 2007 meeting were reviewed and approved via motion by Doug,
seconded by Kate, and passed unanimously.
January elahns totaling $1,795,072.47 were reviewed. Mary reported that this includes: water
meter project down payment of $720,000 and waterline construction payments of $31,075; sewer
construction payments of $823,518; net O&M costs of $220,416. Motion by Kate, seconded by
Doug to recommend approval of the claim~ by the council. Motion passed unanimously.
The following purchase requisitions were approved by the committee:
GENERAL FUND:
5 Zody ergonomic task chairs - court
Install 16 x 16 balance damper & replace thermostats - FAP
$ 2,495.00
$ 1,650.00
WATER FUND:
Repair heaters - water plant
$ 2,267.09
Judge Jean Kerr explained her request for the 5 ergonomic chairs for the court. The chairs are
needed to accommodate Shed and Chris's special requirements. Judge Kerr told the committee
that she shopped extensively to find the right chairs at an affordable price. The Court's budget
should be able to cover thc costs, but if not, then year-end budget transfers from another
department within the General Fund will be appropriate.
The Comp/OT reports were reviewed for pay periods ending 1/14/07 and 1/28/07. The Police
report for 1/28/07 is now split into regular overtime and reimbursed overtime. The committee
asked if restitution could be applied to the high school e-mail case. Chief Musson will be
contacted about this.
The Payroll Registers for PPE 1/14/07 totaling $138,543.66 and for PPE 1/28/07 totaling
$145,805.29 were reviewed. Motion by Kate, seconded by Doug to recommend council approval
of the payroll registers. Motion passed unanlmously.
Clerk/Treasurer Comments:
Mary reported that the draft audit resoonses will be presented in two weeks. The final audit has
not been issued yet, as the auditors are waiting for the lVlD&A and the letter from the city
attorney regarding any pending litigation against the city.
Budget/Finance Corn miCtee
February 6, 2007
Lynn Zanto, the representative at the DOT, sent references for information on GARVEE bonds to
Mary last week. She sta~xt that the DOT will be submitting a funding package on the 8t~ Ave.
Project to the Highway Commission the f'trst part of April. The packet will be sent to the city
sometime towards the end of March. Mary recommended that the city needs to begin putting
together other funding sources. Mayor Olson told the committee that he is conducting Project
Meeting at least once a month to try to formuhte timelines and funding sources with the
appropriate department heads.
Mary distributed copies of the 2007-2008 Budget Timeline prepared by Perry. The la:st date on
the schedule, Budget Worksheets to Department Heads by February 5t~, has been completed. The
city's goal is to have the Final Budget adopted by August 21~t. The dates in between may be
revised as necessary.
Administrative Assistant to the Mayor Comments:
Upcoming Projects: Since Perry was sick, Mayor Olson updated the committee:
Main Street Water Line Replacement: The contractor is waiting on asphalt.
Sewer Trunk Line Renlacoment: Larry McCann reportexl at the Department Head meeting earlier
today that this project has nm into a major obstacle: the sewer line crossing under the Interstate is
failing and needs repheing. It is currently a 24-inch day tile pipe that has been flattened to 15
inches in height. The state and federal highway authorities will be contacted to address this issue.
8~ Ave. Project: This project was already discussed in conjunction with the GARVEE bonds
issue earlier in the meeting.
CIP: The mayor will present a CIP package to the council at the February 13th workshop.
Impact Fees: Mark Richards is working on this, according to the mayor.
Mayor's comments: The mayor had copies of Cable TV Franchise ordinances fi:om Missoula,
BilLings, and Great Falls. He met with the city attorney earlier today, and Sam is of the opinion
that the city can move forward with an ordinanco at this time. The city needs to find out if
Bresnan is in the fight-of-way in the Iron Horse Station Subdivision. A presentation will be
scheduled for the February 27t~ workshop.
Other issues: Mary informed the committee that information on the new health plans from
MMIA was distributed at the department heads meeting today. The information will be given to
the employees by the department heads. The current plan will no longer be available, and
employees will be given the option to choose from among 4 different plans. The rate tables have
also been eliminated. Preliminary premium rates will be available around April 1~t.
The next regular meeting will be on Tuesday, February 20t~ at 5:30 p.m.
For next agenda: Same as this one.
The meeting adjourned at 6:01 p.m.
Respectfully Submitted,
Clerk/Treasurer
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