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HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.06.2016 MINUTES BUDGET/FINANCE COMMITTEE SEPTEMBER 6,2016 5:30 P.M. CONFERENCE ROOM MEMBERS PRESENT: Chuck Dickerson Doug Poehls Tom Nelson OTHERS PRESENT: Shirley Ewan Mark Mace Heidi Jensen Kurt Markegard Co-chairman Nelson called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m. There was no public in attendance. The next regular Budget/Finance meeting will be Tuesday, September 20,2016 at 5:30 p.m. The minutes of the August 16, 2016 meeting were reviewed. Chuck made a motion to approve the minutes,Mark seconded the motion. Motion passed unanimously. Chuck made a motion to approve the claims in the amount of$1,552,417.65 for Council consent. Shirley stated that 4 large claims were paid out of that total amount. They were Great West Engineering in the amount of$90,440.00 for engineering(intake, Sed Basins, etc.),Donnes Inc. in the amount of$19,206.00 for removal of the weir, Wilson Brothers in the amount of$39,600 for close out of 8th and Pennsylvania, and Wilson Brothers in the amount of$1,205,965 for construction work on the intake. Doug seconded the motion,all in favor,motion passed. No purchase requisitions were presented to the Committee. The Comp/OT report for PPE 8/14/16 and PPR 8/28/16 were reviewed by the Committee. There were no questions. The Payroll Registers for PPE 8/14/16 totaling$177,537.28 and PPE 8/28/16 totaling$215,878.34 were reviewed by the Committee. Doug made a motion to recommend Council approval of the payroll registers, seconded by Chuck. Motion passed. Clerk/Treasurer Comments: Lighting District—SE 4th and Foundation Shirley stated that a resolution to allow NorthWestern Energy to install the lights on Foundation is on the Council agenda tonight and if it is approved NWE will order the lights immediately. The installation of the wiring will be done this fall and the lights will be delivered in January when the lights will be installed. She has not heard anything on the SE 4th Street lights. Break Away Rails on SE 4th Shirley stated that the rails have been installed on the crosswalks on SE 4th. Shirley stated that she has received the minutes for the Park Board and they would like the Budget/Finance Committee to discuss the possibility of a Riverside Park Master Plan, in which the City and the Tourism Grant would share the cost of the plan. Each entity would contribute $25,000 towards 1 Budget/Finance Committee September 6,2016 the development of the plan. Discussion was heard in regards to whether the plan would be followed through with or just sit on a shelf and not followed. Doug made a motion to move forward with the application for the Grant,Tom seconded. The request will go forward to the Council for their input and passage. Shirley mentioned that there is enough money budgeted for the City's share. Shirley mentioned that the passage of the Final Budget is on the agenda tonight and then explained how the Budget Amendment should be carried out if the Council wishes to amend the final budget. Doug will report to the other Council members during the discussion period,prior to the final vote. The City has received one protest to the budget from Iry Wilke and will be read at the Council tonight during the public hearing. Mayor's Comments: The Mayor stated that the passage of the final budget is tonight and if there is to be an amendment to the budget please follow the direction from the Clerk/Treasurer. Other: Sewer Plant Employee Status Kurt reported that one new employee has been hired leaving one position still vacant. One Union employee has put in for the 2°'opening and will be moved to the sewer plant. The employee has one year to get their certification. This will leave one opening for the Maintenance I position,which will be advertised. Eastside Lift Station Kurt reported on the reasoning behind the smell of the lift station during the summer months. As the river warms during the summer the sewer water temperatures increase and cause the bacteria to release fumes, as colder water keeps the smell to a minimum due to less active bacteria. He then handed out a paper on how the smell can be lessened or deleted. Tom asked about extending the sewer main from the Village Lift station under the highway and directly to the sewer plant. Kurt explained that would only move the problem to a different manhole. Kurt has a meeting with Chad with Great West to review the options presented in the document that was handed out. Kurt requested Tom Nelson read the alternatives and Kurt will report back what he finds out from Great West Engineering on a solution to the issue. The total smell may never be eliminated due to the nature of sewers. Sed Basin Project Kurt briefly explained that the Sed Basin project has to be re-drawn due to the fact that the old plan does not give CHS enough water capacity for the future. CHS has contributed$1.8 million towards the new plan that will assure them of the water that they will need. The project will not go out to bid until the spring of 2017. For next agenda: Eastside Lift Station—Update. Sed Basin—Update. Park Board's request to go forward with the Riverside Park Master Plan. The meeting adjourned at 6:25 p.m. Respectfully submitted, LL/(t1 Shirley Ewan,Clerk/Treasurer 2