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HomeMy WebLinkAboutDepartment Head Meetings Minutes 01.02.2007 MINUTES DEPARTMENT HEAD MEETING JANUARY 2, 2007 3:05 P.M. COUNCIL CHAMBERS PRESENT: Larry McCann Mike Zuhoski Gay Easton Mark Richards Jan Fanght Sam Painter Steve Klotz Mayor Kan Olson Mayor Olson led the meeting. Council A~enda - JanuarT 2, 2007 Public Hearing: Intant to adopt an Official Schedule of Fees and Charges for the City of Laurel. Resolution No. R06-130 approved December 19, 2006) Mark will introduce the schedule of fees and charges at the public hearing. Mark will explain the additional planning items and the utility hook-up fee to the council. The additional items will be integrated into the proposed schedule of fees and charges document for tonight's meeting. Larry, Mark, Jan, and Mike will attend the council meeting to provide information regarding the fees at the public hearing. Larry stated that a fee is needed for RV dumps in the City of LaureL This will be reviewed and added to the schedule in the future. Ceremonial Calendar: Arbor Day Proclamation Mayor Olson will make the Arbor Day Proclamation at tonight's meeting. Scheduled Matters: Ordinance No. O06-13: Ordinance amanding Section 10.44.10 of the Laurel Municipal Code, mending truck routes within the City of Laurel. Second reading. Discussion regarding the past and proposed truck route within the City of Laurel. Trucks cannot go off the designated truck route unless a delivery is being made in the city. After council adoption of the ordinance, the truck route, which begins and ands at the city limits, will be First Avenue, north and south; Main Street, east and west; West Railroad Street from First Avenue South to South Fifth Avanue; and South Fiith Avanue from West Main Street to West Railroad Street. Mayor Oison asked that public notice regarding truck routes be placed in the newspaper. Ordinance No. O06-14: Ordinance amanding the official zoning map of the City of Laurel, Montana, to chango the zoning of SE1/4 of Section 8, T2SR24E, PMM, also known as Mace Subdivision, from Rasidantial Tracts to Residantia16000. Second reading. Mark stated that this will be the second reading of the ordinance and no commants have bean received. The drainage issue with a nearby property owner is being addressed. Department Head Meeting Minutes of January 2, 2007 · Resolution No. R07-01: Resolution of the City Council authorizing the Mayor to execute the State of Montana's resolution form to e~mble the City of Laurel to participate in State and Federal Surplus Programs. Mayor Olson asked that Mary report regarding the posting of state and federal surplus items at the next department head meeting. Gay mentioned the hearings for funding TSEP projects that are scheduled for January 11~h. There was discussion regarding the date for the City of Laurel's hearing, as Larry received an e-mail regarding the hearing on January 12t~. The correct date will be determined and a city representative will attend the hearing. Draft Council Workshop A~enda - January 9~ 2007 Carl Anderson. Morrison-Maierle: Change Order No. 2 - Sewer Trunk Line Replacement Project Carl will meet with Perry on Wednesday to discuss the change order. Planning Board: · Review of proposed changes to the subdivision regulations Mark will have Kinko's make fifteen copies of the subdivision mgulatious and the document will be distributed to the council soon. Tho regulatiom have been approved by the planning board. Administrative Assistant: · Resolution - Adopt an official Schedule of Fees and Charges for the City of Laurel · Cemetery Report Perry has completed the report and will present it at the council workshop. · Draft Vehicle Use Policy Further review is needed, and the item will be removed from the council workshop agenda. Mileage to and f~om an out-of-town destination is currently reimbursed, but mileage while there is not reimbursed. Executive review: · Council Appointments: Ward 1 and Ward 4 · Evaluation of council's notification of issues There will be discussion regarding the best way to keep the council informed, distribution of documents, and how to help the new council members. Discussion: Sam will contact Thomae's representative on Wednesday regarding the encroachment permit. 2 Department Hend Meeting Minutes of January 2, 2007 Discussion regarding Paul Thomae's request to culvert a ditch north of his duplex on Seventh. If the ditch is in the city's right-of-way, the city can give p~mission to culvert it. Sam stated that, iftbere is no owner, the city has the right to culvert it. The issue will be investigated further. Jan will meet with Jim Weber on Thursday at 2:00 p.m. regarding an assault of a Laurel Ambulance attendant by an AMR attendant. Mayor Olson questioned whether or not the contract covers complaints. Lan'y mentioned the TSEP hearing in Helena on Friday, January 12th. Steve stated that computer training for the Tree Board is scheduled for Wednesday, January l0th, from 9:00 to 11:00 mm. The park eu~loyees, Tree Board members, Steve, and Kurt will attend. Mark is working on the locomotive resolution and the impact fees. The McLelland issue was completed last week. There was discussion regarding protocol for getting signatures when a department heed is not at work. A process and policy are needed. There is usually sufficient time to get the required signatures on documents. Sam will review the issue. Revisions and edditions are being made to the police department's policies. They will be presented to the council soon. Discussion regarding responsibility for the flags in the city. Steve said that the individual department heads have been responsible for the flags. Flags are supposed to be at half-mast until January 30th in recognition of President Ford's death. The flag in Veterans' Park should have been taken down, as it cannot be flown at half-mast. A retrofit will be ordered for this flagpole so the flag can be flown at half- mast. Mayor Olson scheduled a meeting for Thursday, January 1 lth, from 2:00 to 4:00 p.m. in the public works conference room for discussion regarding the major projects in the city. Department heeds should attend council workshops, and department heeds might be asked to attend a council meeting when needed. Council questions and discussion will be directed to the mayor. The meeting adjourned at 4:13 p.m. Respectfully submitted, Cindy Allen Council Secretary 3