HomeMy WebLinkAboutDepartment Head Meetings Minutes 12.26.2006 MINUTES
DEPARTMENT IlEAl) MEETING
DECEMBER 26, 2006 3:05 P.M.
COUNCIL CHAMBERS
PRESENT:
Mary Emblcton
Larry McCann
Gay Easton
Mark Richards
Peggy Arnold
Jan Faught
Ken Oison
Sam Painter (3:23 p.m.)
Council Workshon Agenda - December 26, 2006
Planning Board issues:
· Review of the proposed changes to the subdivision regulations
o Cal had been working on the subdivision review, which consists of 160 pages.
o City needed to be in compliance by October 2006.
o Mayor Olson asked how Mark would present the information at the council meeting on
January 2"a.
· Mark will prepare an outline and wants to make public notice part of the process.
· Ordinance changes are required: 1~t reading, public hearing, 2~a reading.
· Fees will work hand in hand with new regulations.
· Information will be presented at another council workshop:
· Mark will present the process tonight.
· Next week, the proposed changes will be available for questions.
· At the next council workshop, Mark will present an outline.
· Changes are mandatory by law.
· Should have been done by October 1 ~.
· Mark and Mary to put timeline together.
o No problems at present time with any projects in the works.
o Larry suggested that he, Steve, and Sam need to review as well as the council.
o Have product ready for distribution on January 23rd for council workshop on January 30th.
· Resolution- McLelland Quitclaim Deed
o Dan McGee delivered the survey on Friday, December 22~a.
o The resolution will be approved at a special council meeting tonight.
o The documents will be iliad before January 1~t.
Clerk/Treasurer:
· Resolution - State and Federal Surplus Programs
o Resolution allows list of city officials to receive notification regarding state and federal
surplus items.
o Discussion regarding notification process.
Executive review:
· Update - Thomae Lumber encroachment p~mdt
o Need to revise with Steve and Mary's suggestions.
o Update tonight on process.
o Ready for workshop in two weeks.
· Update- City ofLaurel's website
o Web design company working on it until Perry gets back.
Deparlment Head Meeting Minutes of December 26, 2006
o Problems getting photos from photographer.
Arbor Day Proclamation
o Mayor Olson will make the proclamation at the council meeting on January 2nd.
Council Appointments: Ward 1 and Ward 4
o Sam will distribute a copy of the ordinance to the council.
o Two ads are prepared and ready to go; the deadline is January 19th.
o Discussed poss~le candidates.
o Post notices in library and FAP.
o Call Cable TV and put on public channel.
Review Ofdratt council auenda for January 2, 2007
· Public Hearing - Intent to adopt official Schedule of Fees and Charges
o Discussion that Planning Department has included some new charges and the ordinance to
enforce will come later.
o Some changes need to come forward on proposed schedule; need changes by January 2~a
council meeting; changes need to be discussed at the public hearing.
o Need changes to clerk's office by Thursday noon on December 28~'.
Discussion:
Mark commented on how quiet it is this week.
Mary recently talked to Dan McGee about the G.O. bond limit increase, and a draft bill was ordered.
Mary will be gone the rest of the week.
Larry spoke regarding the Canyon Creek crossing: the Ditch Company wants a p~uit fee at the Canyon
Creek crossing; Williston-Basin Pipeline thought was for new sewer line, but the city was here first; may
apply to ditch crossing, too; need to do title search. Larry will write up a request and "hold" p~tmit
application.
Change Order No. 2 will be presented at the January 9t~ council workshop. Larry needs a copy of the
change order.
Jan stated that the exhaust and brake work on Care 1 has bean done. The endorsement check is being sent
to the state for three endorsements. Dr. VanNico is the ambulanco medical director.
Peg stated that, courtesy of the Gates Foundation, the library has five new public access computers.
Mayor Olson will not be at the council meeting tonight. If there is not a quorum for the special council
meeting, the meeting will be rescheduled for Thursday.
The meeting adjourned at 4:08 p.m.
Respectfully submitted,
Clerk/Treasurer
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