HomeMy WebLinkAboutMT DOC - HOME Program ContractDecember 12, 2006
Mayor Ken Olson
City of Laurel
PO Box 10
Laurel, MT 59044
M NTANA
Department of Commerce
HOUSING DIVISION- HOME PROGRAM
PO, SOX 200545 * Helena, Montana~ -
Phone: 406_841 _2820 * Fa×: 406.~ ~-TD~L~06.~I 2~(~2 ~17'/
Re: HOME Program Contract M03-SG3001-25 (City of Laurel Homebuyer Assistance Program)
Dear Mayor Olson:
On September 27, 2006, I conducted the monitoring of the City of Laurel's 2003 HOME project - a
homebuyer assistance program in Laurel, Montana - to assess the efforts of the City toward the
completion of the project, and to evaluate compliance with federal and state requirements. I appreciate the
assistance provided by Mary Embleton, Laurel City Clerk/Treasurer and Casey Joyce, formerly of Big
Sky Economic Development Authority, during my visit.
The purpose of monitoring is to assist and support HOME recipients in their efforts to comply with
applicable regulations and to successfully implement their program. Through the monitoring process, it is
MDOC's intent to help HOME recipients identify any concerns and resolve any problems that could
result in noncompliance with state or federal regulations or prevent successful execution of the program.
I identified no issues in my monitoring. The City of Laurel and its contracted grant administrator, Big
Sky EDA, have done a satisfactory job administering the project. Financial management of this project
was handled in a timely manner with all applicable regulations met.
I appreciate your participation in the HOME Program and again commend the City of Laurel for its
efforts to provide homebuyer assistance to low-income first-time homebuyers in your community.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Ethan Sta
HOME Program Manager
C: Mary Embleton, City of Laurel
EXHIBIT 9-D
CERTIFICATION OF COMPLETION AND STATUS OF FUNDS REPORT
CHECK APPLICABLE STATUS: RECIPIENT: City of Laurel
115W 1st St
~1 CONDITIONALAPPROVAL REQUEST Laurel, MT 59044
~' FINAL APPROVAL REQUEST MDOC CONTRACT #: M-SG3001.25
STATEMENT OF COSTS
GRANT IGRANTAMT' I GRANT I PROGRAM
AMOUNT I EXPENDED I BALANCE I INCOME
BUDGET LINE ITEM BUDGETED I TO DATE
PROJECT ACTIVITY BUDGET
1. $280,000 280,000 $0 .$
2.
3.
4.
5.
6.
7.
9.
11.
12.
14.
15.
16.
17.
18. TOTAL PROJECT ACTIVITY $
19. MATCH /$108,083
PROGRAM SUMMARY
20. RECEIVED TO DATE $280,000
21. EXPENDED $280,000
22. PROGRAM INCOME / CHDO ~ $
PROCEEDS BALANCE
HOME Investment Partnersh!ps Program HOME Administration Manual
Montana Department of Commerce May 2006
9-Di
CONDITIONAL CLOSEOUT CERTIFICATION
Are there any unpaid costs or unsettled third-party claims against the HOME grant?
Q yes
r~ no
If yes, describe circumstances, and amount involved on separate sheets and attach.
Estimate amount of the HOME portion of the audit cost required for final closeout.
$1000.00 Date i
It is hereby certified that all activities undertaken by the Grantee with the funds provided under MDOC
Contract # M03-SG3001-25 have been carried out in accordance with said contract; and that:
Proper provision has been made by the Grantee for payment of all unpaid costs and unsettled
third party claims identified above; the Grantee has complied with all applicable labor standards
and there are, to the Grantee's knowledge, no outstanding labor claims;
B. The statements and information contained in this Program CIoseout Report are true and correct;
All records related to grant activities are available upon request and will be retained by the
grantee for three years after the final MDOC approval, and are consistent with the requirements
set out in 24 CFR § 85.42 and 24 CFR Part 92;
HOME funds were not used to reduce the level of local financial support for housing activities
detailed in the Grantee's application and Contract # M03-SG3001-25;
E. The HOME program will be audited (if required) in accordance with HOME program requirements
_,,,~.during the next audit of the Grantee's records; Date of next scheduled audit:
F. It is acknowledged that MDOC retains the right to recover funds for disallowed costs reflected in
the final audit;
Program income or CHDO Proceeds, if any, will be managed and expended according to the
adopted Program Income or CHDO Proceeds Plan attached to this report and all applicable
requirements set out in 24 CFR § 85.25 and 24 CFR Part 92;
The Status of Funds Report represents the correct total HOME expenditures and budget
balances as of this date; and
The HOME project will continue to meet affordability requirements throughout the IO year
affordability period.
(Typed Name and Title of Chief Elected
Official or Executive Officer)
(Signature of Chief Elected Official
or Executive Officer)
(Date)
Approved By:
HOME Program Officer
(Date)
HOME Investment Partnerships Program HOME Administration Manual
Montana Department of Commerce May 2006
9-Dii
FINAL CLOSEOUT CERTIFICATION
It is hereby certified that all activities undertaken by the Grantee with funds provided under MDOC
Contract # M03-SG3001-25 have been carried out in accordance with said contract; and that:
There are no unpaid costs or third party claims remaining against the HOME grant, all labor
standards applicable to this contract have been complied with, and there are, to the grantee's
knowledge, no outstanding labor claims;
The statements and information contained in this Program Completion Report are true and
correct;
All records related to grant activities are available on request and will be kept by the grantee for
three years after the final MDOC approval date, consistent with the requirements set out in 24
CFR § 85.42 and 24 CFR § 92.508;
4
HOME funds were not used to reduce the level of local financial support for housing activities, as
detailed in the Grantee's application and in Contract # M03-SG3001-25.;
A final audit (if required) has been conducted in accordance with HOME program requirements
and all findings, if any, have been resolved;
The Status of Funds Report represents the amounts identified in the audit as the correct total
HOME expenditures for the program. A copy of an audit will be submitted to the HOME program
for each year in which HOME funds were received and expended.
It is hereby acknowledged that any remaining unexpended balance of funds for the HOME
program under this contract will be retained or recovered by MDOC;
Program income and CHDO proceeds, if any, will be managed and expended according to the
adopted Program Income or CHDO Proceeds Plan attached to this report and all applicable
requirements set out in 24 CFR Part 92 and specified in the Contract will be met;
The HOME project will continue to meet affordability requirements throughout the 10 year
affordability period.
(Typed Name and Title of Chief Elected
Official or Executive Officer)
(Signature of Chief Elected Official
or Executive Officer)
(Date)
Approved By:.
HOME Program Officer
(Date)
HOME Investment Partnerships Program HOME Administration Manual
Montana Department of Commerce May 2006
9-Diii