HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.16.2016 MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 16,2016 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chuck Dickerson Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Mark Mace
Committee Member Poehls called the regular meeting of the Budget/Finance Committee to order at 5:37 p.m.
There was no public present.
The next scheduled meeting will be September 6, 2016.
The minutes of the August 2, 2016 meeting were presented. Chuck made a motion to approve the minutes as
presented, seconded by Doug, motion passed.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated there were no unusual
adjustments.
The Mayor has reviewed and signed the July journal voucher. Mark made a motion to approve the July
journal voucher and the utility billing adjustments. The motion was seconded by Chuck. All in favor, motion
passed.
The monthly financial statements were reviewed by the Committee. Shirley stated that 8% of the new fiscal
year has expired and the City is at 2% revenue collected and 2% of authorized expenditures spent. She then
went briefly through the report. The graphs consisted of where the City was at this same time period in the last
fiscal year. Chuck made a motion to accept the financial statements, seconded by Mark. Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp/Overtime report for PPE 7/31/16 was reviewed by the Committee. There were no questions.
The Payroll Registers for PPE 7/31/16 totaling $193,996.06 was reviewed by the Committee. Chuck made a
motion to recommend approval of the payroll registers to the Council, Doug seconded the motion. Motion
passed.
Clerk/Treasurer's Comments:
Business Light District and Foundation Lighting Shirley stated that now that the Council has approved the
addition of Foundation to the Light District#2, the City is ready to proceed with the contract with
NorthWestern Energy to have the lights installed. Shirley mentioned that there will be 8 lights and the
cost/month for the light is $54.95. Chuck made a motion to go forward with installation and sign the contract
with NWE, Doug seconded. All in favor. The Mayor mentioned that the street lights on 8th Avenue are still on
day and night. He requested that staff find out why and the possibility of the photo cell not working correctly.
MRL Lease of Property on Main & 1st Avenue Shirley stated that there is still nothing to report on the lease.
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Mayor's Comments:
The Mayor reported that he recently had an interview with Katherine from MSU. They are studying the effects
the State has endured since the flooding in 2011 and the progress in restructuring the damage done from the
flooding. The Mayor stated that they are forming a consortium to determine what could have been done and
where the State/Counties/Cities have failed or could have been better prepared.
The Mayor is interested in knowing why the break-away-rails have not been placed on the crosswalks on 4th
Street. Shirley will check with staff.
Other:
Shirley mentioned that another employee at the Sewer Plant has resigned to accept another position offered.
For the Next Agenda:
Sewer Plant employee status, update on the Eastside Lift Station and the Sed Basin Project from Kurt (he was
unable to attend the meeting tonight).
The meeting adjourned at 6:00 p.m.
Respectfully submitted,
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Shirley Ewan, City Clerk/Treasurer
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