Loading...
HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.05.2006 CITY OF LAURI~,I, BUDGET/FINANCE CO~'~l__lrl~l'l~E ~I~'UTES DECEMBER 5, 2006 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Chairman Mark Mace Kate Hart Mayor Ken Olson Gay Easton Doug Poehls OTHERS PRESENT: Mary Embleton The Budget/Finance Committee meeting was called to order at 5:37 p.m~, by Chairman Mark Mace. Thc~e was no public in attendance. The mlmit~ of the November 21, 2006 meeting were approved via motion by Gay, seconded by Doug, and passed unanimously. November clahns totaling $280,861.33 were reviewed. Mary reported that this includes pay request No. 1 for the Main Street Water line Replacement project for over $142,000. Motion by Doug, seconded by Kate to recommend approval of the claim~ by the council. Motion passed unanimously. The following purchase requisitions were approved by the committee: GENERAL FUND: Upgrade of ML900 on-board computer - Fire Dept. 2 8-foot picnic tables for Kiwania Park- Parks Dept. $ 3,710.42 $ 1,615.00 LIBRARY AID GRANT FUND: 5 Dell computers with monitors $ 5,879.00 Budget amendments will be needed for all of these transactions, since all three purchases are possible due to unanticipated revenues received by the city. Discussion followed regarding when to bring them forward, i.e. separatdy throughout the year, or all at once at the end of the year. The Comp/OT reports were reviewed for pay period ending 11/19/06. There were no reports submitted by the Public Works or Public Utilities Depariments. Perry stated that these reports will be submitted in the future. Motion by Kate, seconded by Gay to accept this report. Motion passed unanimously. The Payroll Register for PPE 11/19/06 totaling $142,030.40 was reviewed. Motion by Doug, senonded by Kate to recommend council approval of the payroll register. Motion passed unanimously. Clerk/Treasurer Comments: Mary reported that she is trying to work on closing entries for the year end. The audit is scheduled for thc week of January 2, 2007. Administrative Assistant to the Mayor Comments: Uocomino Proiects: E First St: Perry told the committee that the final paperwork has been submitted, but a final walk through will be done before final payment is processed. Mary stated Budget/F/nance Commlt~es December 5, 2006 that the reconciliation change order was for a $72,000 reduction. This results in an overall net increase of $20,000 for the construction portion of the project. Main S~eet Water Line Renlacement: Perry stated that the weather has delayed the finish work. Sewer Trunk Line Renlacement: COP Construction ran in to some contaminated soil, but this is CHS, Inc.'s responsibility, and they are taking care oftbe issue. Perry reported that there was a survey error on a portion of the project involving some exposed sewer line in a ditch. DEQ must approve the correction, and Morrisen Maierle is paying the costs since it was their error. 8t~ Ave. Project: Mayor Olson informed the committee that a meeting is scheduled for December 13t~ at 4:30 to discuss the funding of this project. Attending will be Commissioner Kennedy, Bruce Barrett from MDT, and city staffCLarry, Steve, Perry, Ken and Mary). CIP: Perry told the committee that there was another meeting today with the department heads. Tbe CIP proc, ess is a long one. Perry recommended that the requests be broken up into three lists: a technology CIP - Bart Haskell of Technical Edge is working on a proposal; a structures CIP - to address the needs for city haH, FAP, city shop, etc. These high-dollar requests will probably require voter approval; everything else - will be a shorter list and easier to manage. He is hoping that this will require fewer meetings. Chairman Mark Maco said that a Capital Improvements Plan is a necessary road map for future councils and mayors to provide for the needs of the city. Inamct Fees: Perry stated that he and Mark Richards have been meeting and they will be bringing something forward seon~ Doug asked how the S. 4t~ St. storm drain discussions were progressing. Perry stated that he was still meeting with the property owners, and that the study should be completed sometime in January. Mayor's comments: A meeting was held on the Friday after Thanksgiving with Perry, Larry, Steve, and Mark to review projects. Timelines need to be established for the following upcoming projects: Storm ware, on S. 4t~ St., 8~ Ave. project, sidewalk SIX) for Main Street from 3'd to 8~ Ave. The mayor would like to have 5-year cash projections developed to assist with planning for these projects. Other issues: The mayor asked about the Cable TV Franchise task force. Doug states that he and Kate had reviewed the information provided, and it appears that the issue is all laid out in statute. The problem may be with the current agreement, and if it can be rescinded. The city attorney will be consulted further on this issue. The mayor pointed out that there are two providers now: Bresnan is now servicing the Iron Horse Station Subdivision, and there is no contract with them. Peary will contact Sam; end the issue will be put on the agenda under the Mayor's comments. The next regular meeting will be on Tuesday, December 19t~ at 5:30 p.m. For next agenda: add Cable TV Franchise Fees ordinance under Mayor's Comments. The meeting adjourned at 6:08 p.m. Respectfully Submitted, M~~K. ~leton Clerk/Treasurer 2