HomeMy WebLinkAboutDepartment Head Meetings Minutes 11.21.2006 MINUTES
DEPARTMENT HEAD MEETING
NOVEMBER 21, 2006 1:30 P.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Rick Musson
Steve Klotz
Mary Embleton
Jan Faught
Scott Wilm
Peggy Arnold
Cal Cumin
Mark Richards (2:06)
Penny led the meeting.
Council Agenda - November 21~ 2006
· Confirmation of Appointments:
o Park Board:
· Kate Hart - 4-year term ending December 31, 2010; Norm Stamper - 2-year
t~tm, ending December 31, 2008; Mark Mace - 2-year term, ending December
31, 2008.
· Four more community members are needed for the Park Board.
o The Tree Board will need a new appointment when Jennifer Johnson resigns.
o City-County Planning Board:
· Miles Walton - complete term ending June 30, 2007.
· Ordinance No. O06-11: An ordinance modifying Ordinance No. 002-35 to provide the city
council authority to adopt fi~ture technical amendments for the previously adopted "Rules and
Regulations Governing Utility Services and Streets for the City of Laurel, Montana", to clarify
that a copy of the current roles shall be available at either the office of the City Clerk and/or
Public Works' Department and to technically amend the current version of the "Utility Rules
and Regulations for the City of Laurel". Second reading.
o Will allow changes to be made by resolution; also changes cubic feet to gallons
· Ordinance No. O06-13: Ordinance amending Section 10.44.10 of the Laurel Municipal Code,
amending truck routes within the City of Laurel. First reading.
o Discussed Cenex trucks going through on the south side of town.
· Ordinance No. O06-14: Ordinance amending the official zoning map of the City of Laurel,
Montana, to ehunge the zoning of Mace Subdivision, located in a portion of the SE~A of Section
8, T2S, R24E, PMM, from Residential Tracts to Residential 6000. First reading.
· Resolution No. R06-116: A resolution of the City Council approving the Performance Contract
by and between the City of Laurel and Johnson Controls, Inc. (Delayed 10/17/2006 and
11/08/2006)
o The contract is set to go; need to know the number of meters already installed by the city
for the contract.
· Resolution No. R06-123: Resolution of intent for the City Council to vacate a ce~ain platted
cul~de-sac in the Laurel Business Park Subdivision as requested by property owners within such
subdivision.
· Resolution No. R06-124: A resolution of the City Council declaring a certain 4,000-gallon
pump used by the Public Utilities Department as surplus property and authorizing its disposal.
o Need to advertise the surplus items for two weeks
Department Head Meeting Minutes of November 21, 2006
· Resolution No. R06-125: A resolution authorizing the Mayor to execute an Equipment Lesse-
Purchase Agreement with All American Investment Group, LCC for lease and/or purchase of
equipment to be used in association with the Johnson Controls, Inc. project.
o The financing papers need to be signed and sent back on Wednesday, along with the city
attorney's opinion.
· Resolution No. R06-126: A resolution approving the annexation and preliminary plat of Mace
Subdivision to the City of Laurel, Montana.
o The Subdivision Improvements Agreement has been submitted.
Council Workshop Agenda - Nowmher 28~ 2006
Police Department:
· Tasor presentation
o An officer t~om the Bozeman Police Department will make the taser presentation, and Rick
will be tasered.
Steve and Perry discussed having a DVD player available in the council chambers and videotaping the
council meetings for broadcast on the public television station.
Planning Board:
· Resolution - Resolution to vacate a portion of Bernhardt Road
o This is needed for the Wal-Mart plat.
· Update- McLelland Quitclaim Deed
o The street department will fund the survey needed for the McLelland property on Alder
Avenue and Maryland Lane.
Administrative Assistant:
· Resolution - Amendment No. 2 to Task Order No. 10 with Morrlson-Maierle, Inc., for the Main
Street Waterline Replacement Project
o The amendment is for the engineering for additional services; change orders are also needed.
Discussion:
Scott asked if Mayor Olson had received a letter from Jean Carroll Thompson about Christmas to
Remember on December 34. No letter has been received.
Scott asked who is respons~le to advertise the fireworks display scheduled for December 3~a.
Scott asked what to do with the list of the fire depadment's surplus items. Perry needs to make the
forms and get the list to the departments.
Larry mentioned a meeting is scheduled with Cenex on Wednesday to discuss a problem regarding a
sewer line.
There wes discussion regarding closing streets and Jean Carroll Thompson's request for barricades for
the Christmas to Remember celebration. Perry will contact her.
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Depamnent Head Me~ting Minutes of November 21, 2006
Peg asked regarding flu shots for library employees. Perry explained that the shots were provided last
week at no charge to cn~loyeas covered by the health insurance plan. Peg asked if the library
employees could be reimbursed for the cost of the shot.
Jan added the ambulance attendant appointment of Kara Hergenrider to the council workshop agenda on
November 28th.
Jan stated that the ambulance crew thanks the fire department for their help with the fatality wreck on
Airport Road last weekend.
Discussion regarding FEMA letter sent to the ambulance department. Mary requested a copy of the
letter for the file.
Mary stated that the Section 125 sign-ups, which is the IRS code for pre-tax dollars for medical
expenses and childcare, will be scheduled on December 5a', 6th, and 7th. Nick Hill will represent
AFLAC and Sybil Kennedy will represent Colonial. Group meetings will be held on December 5th.
There was further discussion. All employees must either sign up or decline. The following group
meetings will be scheduled: City Shop - Tuesday, December 5th at 7:00 a.m. and 7:30 a.m.; Police
Department - Tuesday, December 5th at 3:00 and 3:30. Individual appointments will be scheduled on
December 6th and 7th. Information will be included on Friday's paychecks.
Mary thanked the department heads for getting the time tickets in early.
Mary mentioned that the 2006-2007 Budget books would be distributed today.
Steve asked that a notice be included on the November and December utility bills that the container site
would be open on Tuesday, December 26th'
Steve mentioned that the coordinators of the Kids' Kingdom project want to buy picnic tables with the
additional money fi'om the project. The city would order the picnic tables and would be reimbursed for
the cost. There was discussion regarding the process necessary to do so and how to keep the money in
the parks budget. Mary will work out the detai[q
Mary needs documentation regarding the value of Kids Kingdom for year-end, as the playground
equipment needs to be booked as a capital asset. There was discussion regarding getting the price oftbe
materials versus the cost to replace the equipment.
Steve asked Perry if the Budget/Finance Committee had discussed the overtime report issue.
Budget/Finance Committee meets toni4ht.
Steve, Gary, and Perry met with Zee Creative last week to get a working knowledge of how to make
additions and corrections to the website. Zee Creative will have to do the complicated things. There
was discussion regarding using Firefox 2.0 as a web browser.
Perry will present information on impact fees to the Budget/Finance Committee today. Impact fees
could make a difference in the city's revenue stream. A November 29th meeting is scheduled with
officials from the City of Bozeman to discuss impact fees. There was discussion regarding a charter
form of government (Bozeman) versus a general powers form of government (Laurel) and the report by
the Local Government Study Commission. Mark would like Mary to attend a future meeting with
D~artment Head Meeting Minutes of November 21, 2006
Bozeman officials regarding impact fees. Cai suggested that the city wait until aider the next legislative
session to implement impact fees. Mark stated that the city is just in the fact-finding stage now.
There was discussion regarding the CIP. Most of the rating is done. Perry is putting it into a format,
based on rating. There will be a CIP meeting next week atter the department head meeting. Scott stated
that the brush truck is not the fire department's first priority; it is the mayor's first priority.
Rick asked when the e-mail change will occur. Perry stated that it will be done when the last computers
are switched over.
The CTEP reps will be here tomorrow at 10:00 o.m to walk through the East First Street project. A
draw needs to be submitted.
Rick stated that the police department is getting night vision equipment from the Army. The city will
send Mark Guy to St. Louis for training during the first week of February. The city's cost will only be
for a few meals.
The meeting adjourned at 2:55 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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