HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.08.2006 CITY OF LAURFJ~
BUDGET/FINANCE COMMITTEE MINUTES
NOVEMBER 8, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug PoeMs
Kate Hart
Mayor Ken Olson
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order at 5:30 p.m., by Chairman Mark
Mace. There was no public in attendance.
The minutes of the October 17, 2006 meeting were approved via motion by Doug, seconded by
Kate, and passed un~nlmons]y.
October claims totaling $535,093.42 were reviewed. Mary reported that this includes payments
for the newly acquired land for cemetery ($40,000), Main Street Water Line replacement project
payment (over $200,000) and the purchase ora new garbage truck ($119,000). Motion by Kate,
seeonded by Doug to recommend approval of the claims by the enuncil. Motion passed
unanimously.
The following purchase requisitiom were approved by the committee:
GENERAL FUND:
Software for new Exchange Server (split w/Water & Sewer)
$ 500.00
WATER FUND:
Software for new Exchange Server (split w/General & Sewer) -system $ 500.00
SEWER FUND:
Install hack-flow system on boiler - plant $ 1,600.00
Mower - plant $10,799.00
Replace existing pipes for vacuum pumps - plant $ 3,100.00
Replace Elm St. Lift Station pump - system $10,000.00
Software for new Exchange Server (split w/Water & General) - system $ 500.00
The new pump for the liit station will be delivered in 12 weeks. There is still one pump that
operates the liit station. Motion by Kate, seconded by Doug to approve the purchase requisitions.
Motion passed unanimously.
The Comp/OT reports were reviewed for pay period ending 10/22/06. This includes the
Columbus Day holiday, and the dispatchers are still short by one employee.
The Payroll Register for PPE 10/22/06 totaling $139,868.87 was reviewed. Doug noted that the
total figure on the register is $138,325.83. Mary stated that there were some corrections at the
end of the month due to insurance premium adjustments. Motion by Doug, seconded by Kate to
amend the figure to $138,325.83 and recommend council approval of the payroll register. Motion
passed mmnimonsly.
Budget/Finance
November 8, 2006
Clerk/Treasurer Comments:
Mary reported that the State Budget Document was sent in on Friday. Next she will he working
on the city's Final Budget Document, and journal eatries for the year end. The audit is scheduled
for January this year.
Administrative Assistant to the Mayor Comments:
Ut~comin~ Projects: E First St: Perry told the committee that the project is finished except for
seeding to be done at Veterans' Park. The final payment request has not yet been submitted yet,
and therefore, the Intercap Loan for the remainder of the street portion of the project has not been
applied for at this time. Once the final flgnrc is determined for the loan, staffwill then
recomm~md the tom of the loan, i.e. 3 years vs. $ years. The project manager for JTL left the
company, and a new manager is reviewing the whole project. Mary asked if there were change
orders yet to come forward, and Perry stated that there will be a reconciliation change order
corning soon. This will be put on the workshop agenda for the 14t~. Main Street Water Line
Reniacement: Perry stated that this project is paved and done except for some valves. Sewer
Trunk Line Reolacement: COP Construction is setting up ~mporary pumping bypasses. Larry
and Peary met with the landowners recently, and they were told that fencing needs to be done to
keep cows away from the project. The Notice to Proceed is signed. Mary stated that the conixact
documents are ?so signed and have been in her office for the past week. They need to be
distributed. 8~" Ave. Project: The Dept. of Transportation held a meeting recently, which was
attended by Steve. There are additional difficulties with this project. The mayor wants to meet
with Bill Kennedy about this project. At the meeting, it was stated that Laurel doesn't have
enough money to let this project in 2009. The costs for this project have nearly doubled.
GARVEE bonds may be applicable for this project. The mayor reported that the city gets about
$202,000 per year for these types of projects.
CIP: Peary stated that this is making pretty good progress. The department heads have met about
4-5 times to rate requests. The meetings are about 3 hours during the week.
Other issues: The mayor diswibuted a memo from the Laurel Volunteer Fire Dept. regarding
Impact Fees. He asked the committee to read the memo and to think about how this can be
applied in Laurel. It is a complex issue, and, by law, the justification for the fees must be well
documented. Perry will write a report for the next meeting. The committee discussed at length
the preparations for 2"d Class City designation that will most likely happen after the 2010 census.
A paid fire department will be required, but it was questioned as to how that is de£med. Laurd's
growth impacts more than just the fire department: it also impact the police, ambulance and
streets.
The next regular meeting will be on Tuesday, September 19~ at 5:30 p.n~
For next agenda: Impact Fees - add a new heading, Mayor's Comments.
The meeting adjourned at 6:15 p.m~
Respectfully Submitted,
Clerk/Treasurer
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