HomeMy WebLinkAboutDepartment Head Meetings Minutes 11.08.2006 MINUTES
DEPARTMENT HEAD MEETING
NOVEMBER 8, 2006 1:30 P.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Mark Richards
Mary Embloton
Jan Faught
Sam Painter (1:51 p.m.)
P~ggy Arnold
Perry led the meeting.
Council A~,enda - November 8, 2006
· Public Hearing:
o Ordinance No. O06-11: An ordinance modifying Ordinance No. O02-35 to provide the
city council authority to adopt future technical amendments for the previously adopted
"Rules and Regulations Governing Utility Services and Streets for the City of Laurel,
Montana", to clarify that a copy of the current rules shall be available at either the office
of the City Clerk and/or Public Works' Department and to technically amend the current
version of the "Utility Rules and Regulations for the City of Laurel". (First Reading -
10/03/2006)
· Ordinance to be able to amend public utilities regulations by resolution and
changes how readings are done.
· Confn'mation of Appoin~aents:
o Police Coauuission: Reappointment of Mike Miehunovich to a three-year term ending
December 31, 2009.
o Laurel Volunteer Fire Department: Appointment ofRlynn Halverson
· Ordlnanee No. 006-08: Ordinance amending Section 12.28 of the Laurel Municipal Code
eliminating the previous established Park Committee; and replacing the committee with a newly-
created and appointed Park Board; and providing specific duties and responsibilities for the
newly-created Park Board; and to establish restricted hours for use of "Kids Kingdom" in
Kiwanis Park. Second reading.
o Ordinance establishes a Park Board and restricts hours for use of Kids Kingdom.
· Ordlnanea No. 006-09: Ordinance amending Section 2.68.100 of the Laurel Municipal Code,
amending the Judge's salary. Second reading.
· Ordlnanee NO. O06-10: Ordinance amending the official zoning map of the City of Laurel,
Montana, to change the zoning of Northeast One Quarter of Section 2, Township 2 South, Range
24 East, PMM, also known as Brookwood Subdivision, fi'om Agricultural-Open Space and
Unzoned to Residential Tracts. Second reading.
o Mark is putting together information to do new zoning maps.
· Ordinance No. O06-12: Ordinance amending Ordinance No. 006-06. First reading.
· Resolution No. R06-116: A resolution of the City Council approving the Performance Contract
by and between the City of Laurel and Johnson Controls, Inc.
o The resolution had to be on this agenda in order to postpone the council's decision again.
· Resolution No. R06-119: Resolution accepting a grant fi.om the Montana Department of
Transportation for monies to be spent on the Selective Traffic Enforcement Program (STEP) and
authorizing the Mayor to sign said grant.
o The resolution will renew the STEP Program contract for DUI and seatbelt enforcement
D~artment H~ad Meeting Minu~es of Novemb~ 8, 2006
Resolution No. R06-120: A resolution transferring certain Water and Sewer Funds of the City
of Laurel, Montana.
o The resolution will increase the monthly reserves in the water and sewer funds.
· Resolution No. R06-121: A resolution approving a lease agreement between the City of Laurel
and Jennifer Krai~ providing for the use of city-owned property.
o Lease of residence at Riverside Park
· Resolution No. R06-122: Resolution adopting a job description for Court Clerk I.
o Perry stated that the job description is needed in order to hire a temporary employee for
the position.
o Jan asked regarding the status of the job descriptions.
o Perry is scheduled to complete the job descriptions by next summer; Perry wants them as
they are done with the council to adopt all at once.
Council Workshop Agenda - November 14~ 2006
· Planning Board issues:
o Resolution- notice of intent to vacate a portion of Bernhardt Road (Wal-Mart)
· Mark stated that it will be advertised for a week, the public hearing will be held,
and he will ask the council to act on it thc same night.
o Mace Subdivision - preliminary plat, zone change and annexation all at once
· Clerk/Treasurer:
o AAIG financing for Johnson Controls
· Mary will receive a copy today or tomorrow and will forward to Sam for review.
· Administrative Assistant:
o Nothin~
· Executive Review:
o Resolution No. R06-116: Johnson Controls
Discussion:
· Mark is working on a resolution to acquire an old steam locomotive.
· Mark is working on the subdivision review ordinance and fee schedule.
· Mark received information from Montana Association of Planners and then do a closeout with
Cal.
· Sam - truck mute ordinance change requested by Steve.
o Perry will get the information to San~
· Mark is working on getting East Maryland and Alder in total.
o Discussed McLelland annexation and the 2003 State law that requires annexation of the
whole road, not just half to the center line.
· Larry stated that the Elm Street lift station pump went out and cannot be rebuilt.
o A new pump was ordered for $10,000 and will arrive in 12 weeks.
o Currently on one pump.
o Need to declare water pump surplus
o We were going to combine with others; Larry wants it done separately.
· Peg - storage shed donated by Friends of the Library
o Asked shout the web site.
· Exchange server is being installed
· Right now still at www.m laureLeom
· Will migrate everything to .gov
· Jan- CIP meeting tomorrow morning at 9:00
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Department Head Meeting Minutes of November 8, 2006
o If we get enough attendance
o Asked about invoices.
· Mary- will be working on the annual report
o Budget report was sent Friday.
o Auditors coming the first week in January.
· Perry - the recent issue of the AEM Newsletter has an article on a return-to-work program
o The city has an employee that has been released for light duty.
o Department heads need to make a list of"work" to do.
o Discussion
· Public Works Department is short on garbage track drivers today
· Assist seasonal worker to get CDL license
· Doctor release for light duty- does not fit with job description
· Pc.~y will get assistance from MMIA.
o Firewise workshop information distributed?
· Feny encouraged attendance - $5.00 cost
· Mark asked about United Way.
o On Perry's desk- no progress
· East First Street project is done.
· Main Street project is done.
· Sewer trunk main project is moving along; waiting for Notice to Proceed.
o Perry probably has it.
o Will need change order to buy fencing to keep cows out.
The meeting adjourned at 2:31 p.m.
Respectfully submitted,
Clerk/Treasurer
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