HomeMy WebLinkAboutMontana DEQ - SRF LoanP.O. Box 200901
Helena, NIT S9620-0901
October 16, 2006
Honorable Kenneth E. Olson, Mayor
115W. 1st St.
P.O. Box 10
Laurel, Montana 59044
mt.gov
RE: State Revolving Loan Program
C301055-01 (REBID)
Laurel, Montana
Dear Mayor Olson:
This will acknowledge the request to award bid and supporting documents for the above-referenced
project.
You may consider this letter authorization to award the construction contract to COP Construction
LLC, the Iow responsive, responsible bidder. The total amount of the contract is $1,311,457, of
which $1,311,457 is eligible for SRF loan assistance.
This authorization to award is provided contingent upon the adoption of a bond resolution, which
signifies the borrower is eligible and authorized to borrow loan funds from the Montana State
Revolving Fund.
Construction may now be.q n at your convenience. Please furnish this office with one copy of the
authorization to the contractor to begin construction and one copy of the executed contract
documents as described in the enclosed Water Quality Division Policy Statement No. 9 dated
September 18, 2002.
The borrower must forward copies of subcontracts and purchase agreements/orders, which the
project contractor(s) and the architectural and engineering firm(s) execute with Minority and
Women Business Enterprise (MBEANBE) firms, to the undersigned project officer. If additional
MBENVBE-subcontractors or purchases are made after work has begun, this information is
required and should be forwarded to the project officer within 15 days of their execution. The
approved MBE/WBE participation for this project is listed below:
MBE/WBE Contractor
Jares Fence Company
Redd's Prints
Arrow Striping & Manufacturing
Amount
$12,697.00
$546.00
$1,000.00
The contract documents require the contractors maintain adequate fire and extended coverage
(where appropriate), worker's compensation, public liability and property damage, and "all risk"
builders risk insurance (including blasting where appropriate) during the construction phase of the
contract. Please send the workers' compensation and insurance certificates and performance and
payment bonds to our office. Also assure that wage determinations are properly posted at the
construction site.
10116~2006
City of Laurel Wastewater Improvements Project Authorization to Award
Page 2 of 2
We will be monitoring construction progress and are planning to attend the preconstruction
conference. Please advise us as soon as the preconstruction conference is scheduled.
If any questions arise, please call me at (406) 444-5322.
Sincerely, ~ ~
Environmental Engineering Specialist
Technical & Financial Assistance Bureau
Enclosure: Policy Statement No. 9
CCi
Larry McCann, Public Utilities Director, City of Laurel
Stephanie Seymahski, P~E, Morrison Maierle, Inc., Helena
Crystal Bennett, Montana Engineering and Administration, Billings
Kim Hayes, TSEP, DOC, Helena (e-mail)
Bob Fischer, RRGL, DNRC, Helena (e-mail)
N~ Montana Department of
Brian Schweitzer, Governor
P.O. Box 200901 Helena, MT 59620-0901 (406) 444-2544 www.deq.mt.gov
POLICY STATEMENT NO. 9
TO:
FROM:
DATE:
SUBJECT:
State Revolving Fund (SRF) Loan Borrowers and Consultants
Water Pollution Control Revolving Fund
Technical and Financial Assistance Bureau
Planning, Prevention and Assistance Division
September 18, 2002
Executed Contract Documents for SKF Projects
P~r~ose
This policy statement is intended to ensure that all necessary executed contract documents for State
Revolving Fund (SKF) loan projects are subm/tted to this office.
Discussion
A review of contract documents is made to ensure comphance with approved project specifications, and
the applicable laws and regulations. The documents are to be submitted for inclusion in the approved
specifications following award of the contract and prior to the initiation of construction. One (1) copy of
the following executed documents should be submitted to the Technical and Financial Assistance Bureau,
WPCSRF Program Staff.'
Executed Agreement
Notice to Proceed
Workers Compensation and Insurance Certificate Including:
a) Fire and extended coverage (if appropriate)
b) Public liability and property damage
c) All risk builders (including blasting where appropriate)
Performance and Payment Bonds
Further, copies of subcontracts and purchase agrecments/orders signed with Minority and Women
Business Enterprise (MBE/WBE) firms should be forwarded to the Technical and Financial Assistance
Buman within 15 days of award of contract. If additional subcontracts or pumhases are made after work
has begun, the information should also be forwarded.