HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.03.2006 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 3, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Kate Stevenson
OTHERS PRESENT:
Perry Asher
Cathy Gabrian
Mayor Olson
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order.
There was no public in attendance.
The minutes from the September 19, 2006 meeting were approved as presented, via motion
by Kate, seconded by Doug, and passed unanimously.
September claims totaling $238,328.92 were reviewed. Motion by Doug, seconded by
Kate, to recommend approval of the claims by the council. Motion passed unanimously.
The following purchase requisition was reviewed and approved:
WATER FUND
Replace breaker and motor starter for backwash compressor
Upgrade reporting station to report to SCDA at plant
$ 3,500.00
$16,700.00
Discussion regarding purchase requisitions. The committee agreed that a policy change
needs to be implemented to route all requisitions through Perry by Monday, prior to the
Budget/Finance meeting. Perry will notify all department heads.
The Comp/OT reports were reviewed for PPE 9/24/06. It was noted that the large amount
of overtime in the police department was due to the house fire.
The committee reviewed the payroll registers for Retroactive Pay Increase totaling
$4,548.15 and PPE 9/24/06 totaling $115,689.76. Motion by Kate, seconded by Doug, to
recommend council approval of the payroll register amounts. Motion passed unanimously.
(Due to insurance paycheck adjustments at month end, the revised payroll register is
$116,412.11. This will be presented at the next B/F meeting.)
Cathy commented on the following items for the Clerk. Mary received the final figures from
the engineer for SID #11 land the resolution will be on the agenda tonight. The resolution for
additional SKF Loan money for the sewer track line will also be on the agenda tonight.
Perry updated the committee on the following projects:
East First Street - The project was completed in full on Monday.
Main Street Water Line Replacement - This project is ongoing. Doug stated he has heard
no negative comments regarding the project. Mark reported damage to the comer, due to
increased traffic. Ken commented that we may need to increase the pavement coverage to
the gutter to prevent further pavement damage.
Budget/Finance Committee
October 3, 2006
Page 2
Sewer Truck Line Replacement - Perry stating that we arc waiting on the pipe for this
project. Ken reported that because of the additional amount for this project, our rates will
just cover but them is nothing for future projects. We will look into negotiations with Carl
Anderson for another rate study.
8th Avenue Project - Nothing to report.
CIP - Perry said he tried meeting after the staffmeeting but that does not work. The CIP
committee will meet once a week for four hours to hammer through it. They will evaluate
the process after one go-around.
Other issues: In regard to the TV franchise, Ken will make inquiries at the League meeting
this week. Mark stated that Missoula and Bozeman are good cities to question.
The next regular Budget/Finance meeting will be held on October 17th, 2006 at 5:30 p.m.
The committee asked that the following items be put on the next agenda:
8th Avenue funding
Report from Ken on TV franchise fees
Report on purchase requisition policy
The meeting adjourned at 6:08 p.m.
Respectfully Submitted,
rian
Deputy Clerk