HomeMy WebLinkAboutDepartment Head Meetings Minutes 10.10.2006 MINUTES
DEPARTMENT HEAD MEETING
OCTOBER 10, 2006 1:00 P.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Jan Faught
Rick Musson
Gay Easton
Mary Embleton
Cai Cumin
Mark Richards
Scott Wilm
Steve Klotz
Scott Wilm led the meeting.
Council Workshoo Aeenda - October 10, 2006
Police Department:
o Presentation on tasers
o The presentation will be rescheduled to the council workshop on October 31't or
November 14th, depending on the availability of the individual who will give the
presentation.
Johnson Controls presentation
o Johnson Controls will present the proposed contract to the council tonight.
o There was discussion by Larry and Steve regarding:
· Johnson Controls' markup for the water meters
· Suggestion not to purchase the meters through Johnson Controls, pay for the
completed engineering services with Johnson Controls, and have the City of
Laurel complete installation of the meters.
· The city receives a better price to purchase the meters directly.
· About 140 meters have already been changed out within the city, and about ten
meters are changed weekly.
· In order to track costs, purchase of the meters is charged to a separate account.
· Because Johnson Controls guarantees the work, they charge more for the meters
in order to realize a profit for the guarantee.
· The city paid $14,000 for the two-inch meters, which are already installed; the
contract price with Johnson Controls was for $15,000.
· Larry has told Guy to schedule appointments to replace meters in November.
· Johnson Controls guarantees a return on the investment.
· The meters will cost $573,000 end have been ordered; the project would begin in
2007.
· Steve stated that who buys the meters should not have anything to do with the
guarantee.
· Paybacks
· A database is needed in order to colHply with tragking requirements for meters.
· The boiler
· Perry mentioned that Mayor Olson thinks the council might delay a decision on
the contract until the first council meeting in November.
o Larry, Steve, and Perry will meet with Jared Schoch later this afternoon to discuss the
isSUES.
o Larry will attend the council workshop tonight.
Deparlmem Head Meeting Minutes of October 10, 2006
Administrative Assistant:
o Resolution- Johnson Controls contract
· No further discussion.
o City of Laurel website
· Perry will present the new website to the council tonight.
· The website is not up yet, as there have been problems getting it hooked to the
city's new URL.
Executive review:
o Veterans' Cemetery update
· Mayor Olson will update the cotmcil on the status of the development of the
pwposed Veterans' Cemetery.
o Resolution - Support for the Veterans' Cemetery
· Perry will draft a resolution of support for Sam's review.
Discussion regarding the lease for the house at Rivers/de Park:
o Sam prepared a lease for the house and Steve asked who should sign the lease.
o Counc/1 approval is needed to authorize the lease.
Review of draft council agenda for October 17, 2006
o Public Heatings:
· Ordinance No. 006-08: Ordinance emending Section 12.28 of the Laurel
Municipal Code eliminating the previous established Park Committee; and
replacing the committee with a newly-created and appointed Park Board; and
providing specific duties and responsibilities for the newly-created Park Board;
and to establish restricted hours for use of "Kids Kingdom" in Kiwanis Park.
(First reading - 09/19/2006)
,, Steve asked if his responsibilities to the Park Board were included in the
ordinance.
· Perry stated that Sam had an appointment and could not attend the
department head meeting; Sam will be at city hall this afternoon.
· Ordinance No. 006-09: Ordinance amending Section 2.68.100 of the Laurel
Municipal Code, amending the Judge's salary. (First reading - 09/19/2006)
· Ordinance No. O06-10: Ordinance amending the official zoning map of the City
of Laurel, Montana, to change the zoning of Northeast One Quarter of Section 2,
Township 2 Sot~h, Range 24 East, PMM, also known as Brookwood
Subdivision, fi'om Agricultural-Open Space and Unzoned to Residential Tracts.
(First reading - 09/19/2006)
Discussion:
· Perry asked if there were objections to changing the department head meeting to 1:30 p.m. on
Tuesdays.
o Perry will check with Peggy about changing the time for the meetings.
o The department head meetings will be held at 1:30 p.m.
· Marvin Brown, the developer of Iron Horse Station Subdivision, contacted Steve today.
o Marvin wants to know if he has a subdivision or Plan Unit Development.
o Mr. Brown wants to settle on the water, sewer, and paving for the subdivision.
o There was discussion regarding:
· The subdivision reimbursement ordinance
· Marvin Brown did not apply for the reimbursement.
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Department I-Iead Meeting Minutes of October 10, 2006
· Larry stated that the reimbursement is poor business for the City o f Laurel.
· Cai stated that it is allowed by ordinance.
· Larry stated that the developer must apply for reimbursement and the council can
approve or deny the application.
o A meeting will be scheduled with Marvin Brown to discuss the issues of reimbursement
and the items he was supposed to do for the city.
Steve has received requests for a pay phone at city hall.
o A letter was received previously about removing the phone booth at the city pool.
· Steve stated that Town and Country has requested that a street be blocked off in order to have a
o Discussion regarding the process
o Town and Country should contact Perry to get on a council agenda and write a letter of
request to the mayor and council.
,, Rick stated that the taser presentation would be rescheduled for October 31 ~t or November 14t~.
· Rick is waiting for the drug test results in the hiring process for the relief dispatcher.
o Steve will call and ask about the status.
· There was a water leak over the weekend in the Main Street waterline project.
o The water was shut offand temporary water is being used.
· Discussion regarding contacting Cenex Refinery when excessive water is reported
o Scott asked that the city inform the WTP operator of the location of water leaks.
o The WTP operator always contacts the refinery when the water levels increase.
o The city is working with the refinery to put in its own water supply.
· Jan mentioned that the ambulance crew spent three days moving things from the bay to the new
shed.
o A decision regarding the office space will be made soon.
· Mark suggested that the schools and chamber should be included in updating the city logo.
· Scott informed Rick that the State shop building is empty and the lock needs to be re-keyed.
· FEMA is awarding grants.
· Discussion regarding NIMS compliance and training:
o NIMS training is required in order to qualify for grants.
o The Federal government requires NIMS training for ali employees that are in a command
position.
· Rick has scheduled a meeting regarding a wireless camera system on Thursday, October 12t~, at
10:30 a.m. at the police department.
o The system could be used to monitor city buildings and property.
o Rick asked the department heads for suggestions and invited them to attend the meeting.
· Perry will attend a terrorism awareness class at Deaconess on Wednesday from 9:00 to 4:00.
· The LEPC meeting is scheduled for Thursday at 1:30 p.m.
· Larry mentioned that the City of Dillon is using Department of Commerce funding to clean up
and rebuild an area between the railroad and the highway.
The meeting adjourned at 2:00 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary