HomeMy WebLinkAboutDepartment Head Meetings Minutes 10.03.2006 MINUTES
DEPARTMENT HEAD MEETING
OCTOBER 3, 2006 1:05 P.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Mark Richards
Cai Cumin
Steve Klotz
Scott Wilm
Jan Faught
Mike Zuhoski
Cathy Gabrian
Sam Painter
Mark Richards led the meeting.
Council Aeenda - October 3~ 2006
· Resolution No. R06-99: A resolution levying and assessing the cost of sidewalk improvement
for Special Improvement District No. 111 within the City of Laurel, Montana, for fiscal year
2006-2007.
o SID No. 111 is for sidewalk improvements for the East First Street project.
o The punch list for the East First SWeet project was completed yesterday, and Stephanie
will be issuing the final bill for the project.
o The resolution is on tonight's council agenda.
· Resolution No. R06-113: A resolution of the city council approving a buy/sell agreement
negotiated and executed by the mayor for the purchase of property for development of a
Veteran's Cemetery by the City o f Laurel.
o The buy/sell agreement was signed and the resolution is on the agenda for the council's
approval.
o The $40,000 purchase price is for 8½ acres.
o The resolution includes authorization to obtain Title Insurance evidencing clear title for
the property.
o The sellers have designated eight plots at $200 each within the proposed cemetery.
o The city will only provide a water line to city-owned property.
· Resolution No. R06-114: A resolution of the city council accepting the conveyance of certain
county park pmpen'y to the City of Laurel from Yellowstone County, Montana.
o The county park property is adjacent to the pedestrian bridge on 12th Street.
o The resolution is on tonight's council agenda.
· Resolution No. R06-115: A resolution amending Resolution No. R05-94 relating to the city's
$866,000 Sewer System Revenue Bond (DNRC Revolving Loan Program), Series 2005,
increasing the principal amount of the bond by $519,000 so that the aggregate principal amount
of the authorized amended end restated Series 2005 Bond is $1,385,000.
o Perry stated that official approval from DNRC is expected soon and the project will
begin as soon as possible.
o There was discussion regarding the gaskets, which are manufactured in Costa Rica, and
the pipe line.
o The resolution is on tonight's council agenda.
· Ordinance No. O06-11: An ordinance modifying Ordinance No. 002-35 to provide the city
council authority to adopt future technical amendments for the previously adopted "Rules and
Regulations Governing Utility Services and Streets for the City of Laurel, Montana", to clarify
that a copy of the current roles shall be available at either the office of the City Clerk and/or
Departmeat Head Meeting Minutes of October 3, 2006
Public Works' Department and to technically amend the current version of the "Utility Rules
and Regulations for the City of Laurel". (First Reading - schedule public hearing for first
meeting in November)
o Steve stated that the current ordinance does not allow changes by resolution.
o Sam explained that the change is needed so any rates, charges, and fees for the city's
utility service can be adopted by resolution, such as the change from cubic feet to
metered water.
o The original ordinance states the copies of the Rules and Regulations were incorporated
in the Laurel Municipal Code, which was not done.
o This ordinance states that the Rules and Regulations are available in the Office of the
City Clerk and/or the Public Works Department at City Hall.
o The first reading of the ordinance is on tonight's council agenda.
Council Workshop Agenda - October 10, 2006
· Police Department: Presentation on tasers
o Mike stated that the police department plans to purchase tasers for the officers as a
secondary defense weapon.
o The tasers will be funded separately and are not included in the budget.
· Planning Board issues: Brookwood Subdivision
o The council will hold the public hearing for the zone change request on October 17th.
o The County Commissioners approved Brookwood Subdivision at the meeting today.
o There was discussion regarding the proposed lef~ turn lane on Seitz Ronan on to US Hwy
10.
· Johnson Controls presentation
o Perry will distribute copies of the contract to the council tonight.
o The resolution will be on the council agenda on October 17t~.
· Administrative Assistant:
o None
· Executive review: Veterans' Cemetery update
o No discussion
· Public Hearings - October 17, 2006:
o Ordinance No. 006-08: Ordinance amending Section 12.28 of the Laurel Municipal
Code eliminating the previous established Park Committee; and replacing the committee
with a newly-created and appointed Park Board; and providing specific duties and
respons~ilities for the newly-created Park Board; and to establish restricted hours for use
of"Kids Kingdom" in Kiwanis Park. (First reading - 09/19/2006)
o Ordinance No. 006-09: Ordinance emending Section 2.68.100 of the Laurel Municipal
Code, amending the Judge's salary. (First reading - 09/19/2006)
o Ordinance No. O06-10: Ordinance amending the official zoning map of the City of
Laurel, Montana, to change the zoning of Northeast One Quarter of Section 2, Township
2 South, Range 24 East, PMM, also known as Bmokwood Subdivision, from
agricultural-Open Space and monad to Residential Tracts. (First reading - 09/19/2006)
Discussion:
· Scott stated that the city needs to become NIMS (National Incident Management System)
compliant by September 2007 or the city will lose federal funding opportunities. Perry will
review the requirements on FEMA's website.
Deparm~e~t Head Meeting Minute~ of October 3, 2006
· Steve stated that the plans submitted by Elena Subdivision do not meet the current zoning, and
the plans will be returned to the developer.
o The zoning is R6000 and needs to be changed to RMF.
· Steve stated that the wording regarding front porch setback requirements in Ordinance No. O06-
06 needs to be corrected.
· There was discussion regarding the status of changing the ffuck route.
o Steve e-mailed the truck route map to Perry and Sam recently.
o An ordinance is needed to change the truck mute.
· There was discussion regarding Thomae Lumber.
o Thomae's attorney indicated to Sam that he would review the issue with his client and
respond to Sam.
o It may be necessary to set a deadline for a response.
· The Riverside Park caretaker's seasonal position ended last Friday.
o A lease is needed to allow the caretaker to live there during the offmonths.
· Steve mentioned that a surplus auction is needed.
o Steve will give Perry the information regarding the procedure for a surplus auction.
o The police department has the procedure needed for vehicles without titles.
· Mark stated that the Eiena Subdivision developer will submit the paperwork required for a zone
change.
· Mark is still trying to put his office together.
· Perry showed the new City ofLaurel's website to the department heads.
The maeting adjourned at 2:10 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary