HomeMy WebLinkAboutDepartment Head Meetings Minutes 09.26.2006 MINUTES
DEPARTMENT HEAD MEETING
SEPTEMBER 26, 2006 1:00 P.M.
COUNCIL CHAMBERS
PRESENT:
P~rty Asher
Larry McCaun
Jan Faught
Mike Zuheski
Gay Easton
Mary Embleton
Peggy Arnold
Steve Klotz
Mark Richards
Larry McCaun led the meeting.
Council Workshon Aoenda - Sentember 26, 2006
Johnson Controls nresentation
· Representatives from Johnson Controls will do two workshop presentations.
o Will give the council time to review information end deliberate
Plannim, Board:
· Brookwood Subdivision recommendations
o Special meeting held September 21't
· Only 5 members of the Board attended
· Question of what constitutes a quorum for Planning Board
· Mark asked Sam for an opinion.
o Bmokwood Subdivision was approved by the Planning Board subject to
conditions.
o Recommendation goes to the Yellowstone County Commissioners for final
approval.
o Planner notified county of city's concerns for traffic safety issues.
Clerk/Treasurer:
· Resolution - Modifying Section 8.2 of the Rules and Regulations Governing Utility
Services
o Need to revise language to allow meter readings in both cubic feet and gallons
during meter change-out
Administrative Assistant:
· Resolution - Main Street Waterline Project: Addition of decontamination work to city
contract with Gray Construction that will be reimbursed by MDT
o Perry reported that MDT sounds like they won't address contaminated soil.
o Contract with Gray Construction already addresses city's trench for water line
replacement.
· City will replace enntaminated soft fi:om trench with clean dirt.
· This resolution will not go forward.
· Steel pipe will go through contaminated area approx 80' x 6' wide.
Departmea~t Head Meeting Minutes of September 26, 2006
Executive review:
· Discussion of council's role in land use planning
o Perry explained that this will be a discussion of what council can and cannot do.
· Precipitated by the casino issue
· Cenex Town & County special review request was triggered by the liquor
license transfer
· Resolution- Johnson Controls contract
o Contract won't be acted upon until the second meeting in October (17th).
· Resolution- Purchase of cemetery land
o Larry asked if anyone had contacted Fox, who had planned on planting winter
wheat soon.
· Funding of the purchase will come from Cemetery CIP.
· Land is for Veterans' Cemetery
· Resolution- SID No. 111
o Mary stated that she received some figures today, and will get it done before next
week (note: these were not the dollar figures needed - engineer only sent the
square footages)
· This project was a learning process for everyone involved.
· Resolution - Quit Claim Deed for Mathis Subdivision Third Filing Park
o This is for the park land by the foot bridge up near 12th Street.
Discussion:
Jan stated that the Ambulanea's new storage unit has been built.
Peg reported that she went to a workshop and learned that some town in Montana will have a
new library built with CTEP money because it is located on a highway. She will be gone next
week.
Steve reported that the bear is back in Riverside Park. It never lef~ the area and has been west of
the highway for the last few days. Fish, Wildlife & Parks has set a trap for it on the west side.
Mary stated that payroll will be done in her office since Cheryll is gone this week. Cathy and
Cindy are also gone, so Mary is filling in for them this week as well. The SRF amended bond
resolution will be on tonight's workshop agenda. It will increase the sewer loan by $519,000.
Perry reported that the sewer trunk line project has been delayed some. The PVC pipe is a
special size, and needs gaskets that have to be special ordered fi.om Costa Rica, and will take 10
weeks for delivery. The DEQ needs a site title opinion fi.om Sam, but he is unable to issue one
until Cenex issues a letter regarding easements.
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Departmeat Head Meeting Minutes of September 26, 2006
Larry stated that the water line project is on-going. He asked if the contractors were keying the
city's dispatchers notified of street closures. Jan stated that the ambulance is not being notified,
and needs to be kept informed of the streat closures. Larry asked if the budget has been
approved. Perry stated that it was approved, but with no capital, except in the Enterprise funds.
Larry wants to get going on the storage building for the utility systems inventory and equipment.
It will need to go to bid, but he doesn't want to have any engineering done on the project.
Perry asked the group if they would be willing to meet on a Saturday to work on the CIP. After
discussion, staff stated they would rather work on it during a weekday afternoon. Wednesdays
and Thursdays seem to be best for the majority of the schedules. The first afternoon session will
be October 11th.
Montana League of Cities and Towns Annual Conference is next week in West Yellowstone.
Mary, Larry, and Perry will all attend.
The meeting edjoumed at 2:00 p.m.
Respectfully submitted,
M~~~ ieton
Clerk/Treasurer