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HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.19.2016 MINUTES BUDGET/FINANCE COMMITTEE JULY 19,2016 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Emelie Eaton Tom Nelson Chuck Dickerson Doug Poehls OTHERS PRESENT: Shirley Ewan Mayor Mark Mace Heidi Jensen Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public present. The next scheduled meeting will be August 2,2016. The minutes of the July 5,2016 meeting were presented. Tom made a motion to approve the minutes as presented, seconded by Doug,motion passed. The Utility Billing adjustments were reviewed by the Committee. Shirley stated there were no unusual adjustments. The Mayor has reviewed and signed the June journal voucher. Doug made a motion to approve the June journal voucher and the utility billing adjustments. The motion was seconded by Tom. All in favor,motion passed. The quarterly financial statements were reviewed by the Committee. Shirley stated that the fiscal year has expired and the City is at 40% revenue collected and 33% of authorized expenditures spent. She then proceeded through the report and mentioned that the Federal Equitable Sharing Fund and the Gas Tax Fund will need budget amendments before the audit. She is hesitant to do the amendment until the books are closed in case there are other funds overspent. She will bring the resolution to the Council after closing. Shirley noted that the 2nd half of taxes have been received, so the graphs are looking much better. Doug made a motion to accept the financial statements, seconded by Tom. Motion passed. Shirley went through the semi-annual LURA report and mentioned that Jerry Pavelec will be resigning from LURA. Heidi explained that he is no longer part owner of Fowl Play and will no longer qualify to be on the Board. Emelie inquired as to the transfers to Planning and the General Funds. Shirley stated that LURA has approved the transfer for the work that Noel and Heidi do for LURA. Heidi mentioned that LURA is considering helping the School District put in crosswalks, like the ones on SE 4th,on 1st Avenue across from the High School. Heidi let the Committee know that LURA is still considering the roundabouts for their next bondable project. The Committee briefly reviewed the quarterly leave report. Doug inquired as to whether the$50,000 was budgeted in the General Fund for retirements. Shirley stated that it has been. There were no Purchase Requisitions presented to the Committee. The Comp/Overtime report for PPE 7/3/16 was reviewed by the Committee. There were no questions. The Payroll Registers for PPE 7/3/16 totaling$204,709.13 was reviewed by the Committee. Doug made a motion to recommend approval of the payroll registers to the Council,Chuck seconded the motion. Motion passed. Clerk/Treasurer's Comments: Business Light District and Foundation Lighting Shirley stated that she has received a contract from NWE in regards to the Foundation lighting. Before the City enters into an agreement,the Residential Lighting District needs to be expanded to cover Foundation. That will be brought to the Council on July 26th for their consideration. NWE is still looking for the lighting that the City requested on SE 4th Street. 1 MRL Lease of Property on Main& 1s"Avenue Shirley stated that she has still not heard back from MRL,but will continue to follow up on the lease. Court Collection Update Shirley stated that the Court has developed a collection policy and she will bring it to the next Committee meeting. Mayor's Comments: The Mayor reported that he will be gone from July 22 through August 8th. The Council president,Doug,will be handling the meetings during his absence. Other: Tom asked about his request regarding the painting on SE 4th. Shirley stated that Kurt has requested Great West to check on it. Heidi stated that the paint is not fading or chipping at this time,but will continue to be monitored. Heidi mentioned that Great West found a Park Tourism Grant and inquired as to whether the City would be interested in applying for it for work to be done at Riverside Park. The grant could be used to match the City on placing the vaulted • toilets and playground equipment in the park. Emelie inquired about the camping in the Park. Heidi explained that the camping would work better if it was moved to the other side of the overhang shelter or up against the berm. The entryway into the park could become a picnic/play area and the back area for camping. Heidi stated that the camping probably would not begin until the shooting sunsets in 2018. For the Next Agenda: The Committee would like the same items on the next meeting's agenda: Lighting,MRL Lease,Collection Policy and an update on the Tourism Grant. The meeting adjourned at 6:10 p.m. Respectfully submitted, C C. tc Le. a-IL, Shirley Ewan,City Clerk/Treasurer 2