HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.19.2006 MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 19, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Mayor Ken Olson
Gay Easton
Kate Hart
OTHERS PRESENT:
Mary Embleton
Chakman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:50 p.m.
There was no public in attendance. Mary thanked the committee for their indulgence of her tardiness.
Tho minutes of the September 5, 2006 Budget/Finance regular meeting were approved as presented, via
motion by Kate, seconded by Doug, and passed unanimously.
August Journal Vouchers #608-613 were reviewed by the mayor and approved via motion by Kate,
seconded by Doug, and passed unanimously. Utility Billing adjustments for August 2006 were
reviewed by the committee. Motion by Doug, seconded by Kate to approve the utility billing adjustments
as presented. Motion passed unanimously.
The August 2006 Financial Statements were reviewed by the committee. Mary stated that the funds appear
to be within acceptable parameters with 16% of the year expired. Motion by Doug, seconded by Kate to
recommend approval of the August Financial Statements to the council. Motion passed unanimously.
The following purchase requisition was presented for approval:
FUND unknown:
10 x 16 storage unit - ambulance
$ 4,405.81
Mary asked how this was to be funded, and was told by Perry that the funding would be determined later.
It does not meet the $5,000 threshold for a capital outlay item, but the Ambulance Department needs the
space. Motion by Dong, seconded by Kate to approve the requisition. Motion passed unanimously.
The committee reviewed the Comp/OT reports for PPE 9/10/06, which included the Labor Day holiday.
The Payroll Register for PPE 9/10/06 totaling $135,327.86 was reviewed by the committee. Motion by
Gay, seconded by Kate to recommend council approval of the payroll register amount. Motion passed
unanimously.
Mary updated the committee on the following projects:
Budget Process - Mary reported that the budget resolutions ere on tonight's council agenda for approvaL
However, the resolution for assessments for SID #111 is not complete, due to the fact that Morrison Malerle's
engineer ceuld not provide the final figures for the parcels. Without that information, Mary was unable to put
the figures into the SAM/SID program to determine this year's assessments. The item will need to be
postponed or pulled from the agenda for tonight's meeting.
Budget/Finance Committee
September 19, 2006
Perry updated the committee on the following projects:
East First Street - Perry stated the project is essentially done with change order
Main Street Water Line Replacement - Temporary water wes set up last week, and digging began this
week.
Sewer Trunk Line Replacement - There are some minor changes to be done. Mary reported that the
DNRC has approved additional SRF loan monies in the amount of $519,000. The bond resolution for the
initial $866,000 loan will need to be amended to include the additional amounts, and that will be coming
forward soon.
8th Avenue Projeet -There wes nothing new on this, and Perry will call Mae Nan at the end of the month.
Doug esked if this type of chunge would require legislative action. Mae Nan will be esked this question.
CIP - Perry wes busy catching up on his work today, so staffdid not meet on this. He may need to
schedule extra time for this, and the mayor stated he would authorize overtime to do this.
Other issues: Cable TV franchise fees Task Force - Chairman Mark Mace appointed Kate and Doug from
the committee, and Mary from star to this tesk force. Mary will copy all the information she has available
and distribute it this week. More information may be obtained at the League conference in West Yellowstone
in a couple weeks.
The next regular Budget/Finance meeting will be held on October 3~a, 2006 at 5:30 p.m. Mary won't be
able to attend es she will be traveling to West Yellowstone. Cathy Gabrian will attend in her place.
The next agenda will be the same as this one. The task force will be on the agenda one month from now.
Mark esked if there wes any new information on GASB 45, and Mary stated that some information wes
given at the June meeting put on by Department of Administration (Norm Klein), but she didn't think it
would affect the city.
The meeting adjourned at 6:15 p.m.
Respectfully Submitted,
Clerk/Treesurer
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