HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.05.2016 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 5,2016 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Shirley Ewan Mark Mace
Tim Reiter
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The next regular Budget/Finance meeting will be Tuesday,July 19, 2016 at 5:30 p.m.
The minutes of the June 21, 2016 meeting were reviewed. Doug made a motion to approve the minutes,
Chuck seconded the motion. Motion passed unanimously.
Tom made a motion to approve the claims in the amount of$889,596.43 for Council consent. Shirley
stated that out of that total amount paid there were 4 large claims paid. They were US Bank in the
amount of$59,592 for debt payment, Williams Brothers in the amount of$420.364 for the balance of the
Sewer Plant rehab, Great West in the amount of$24,537 and Yellowstone County in the amount of
$175,000 for the property on Ridge Drive. Doug seconded the motion,all in favor,motion passed.
There was one purchase requisition presented to the Committee. The purchase requisition was for a
2015 Ford Pickup for the Water/Sewer Supervisor and will be paid out of both funds. The vehicle has
been budgeted in the 16-17 Budget. This vehicle will replace a 2002 pickup and has four-wheel drive.
The pickup will be used to get to the new intake 3 miles upstream per Tim. The pickup will be purchased
from Laurel Ford. Doug made a motion to accept the bid from Laurel Ford, Chuck seconded. All in
favor, motion passed. Shirley will have the check cut tomorrow.
The Comp/OT reports for PPE 6/19/16 were reviewed by the Committee. Chuck inquired as to what the
overtime was for in the WWTP on June 10 & 13th. Tim stated that was for training in Helena which
required overtime to travel there and back. There were no other questions.
The Payroll Register for PPE 6/19/16 totaling$176,759.22 was reviewed by the Committee. Tom
made a motion to recommend Council approval of the payroll register, seconded by Doug. Motion passed.
Clerk/Treasurer Comments:
Collection Policy Shirley mentioned that the Court has turned to collection over$157,000 worth of bad
debt that is over 10 years old. The collection agency is through the State, where refunds, etc. will be
monitored and sent to the courts prior to remitting to the individual. The topic has been moved to the
future meetings section of the agenda.
Lightin2 District—SE 4'h and Foundation Shirley has not heard back from NWE, but will continue to
contact them. Tom stated that the paint on SE 4th is already wearing off and it's not over a month old.
Shirley will report the problem to Kurt.
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Budget/Finance Committee
July 5,2016
Mayor's Comments:
The Mayor mentioned that someone in the City is feeding incorrect information to the Outlook and he
will visit with the person involved to make sure it is halted.
Other:
Emelie mentioned that she has had several phone calls in regards to the$10,000 raise for the CAO and
would like to know if the amount has been set for the next Fiscal Year. The Mayor stated that it has not
been completely set, as it was not in the Management Budget.
For next agenda:
Same items reported by the Clerk/Treasurer.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
Shirley Ewan,Clerk/Treasurer
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