HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.21.2016 MINUTES
BUDGET/FINANCE COMMITTEE
JUNE 21,2016 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Tom Nelson
Chuck Dickerson
OTHERS PRESENT: Shirley Ewan Mayor Mark Mace
Heidi Jensen
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public
present.
The next scheduled meeting will be July 5, 2016.
The minutes of the June 7,2016 meeting were presented. Tom made a motion to approve the minutes as presented,
seconded by Chuck,motion passed.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated there were no unusual adjustments.
The Mayor has reviewed and signed the May journal voucher. Chuck made a motion to approve the May journal
voucher and the utility billing adjustments. The motion was seconded by Tom. All in favor,motion passed.
The quarterly financial statements were reviewed by the Committee. Shirley stated that 92% of the fiscal year has
expired and the City is at 33% revenue collected and 30% of authorized expenditures spent. All funds are within their
budgetary limits. The cash reconciliation and graphs were briefly reviewed. Shirley stated that some levied funds are low
on cash, as the 2' half of taxes have not been received and will not be received until the end of June. Tom made a motion
to accept the financial statements, seconded by Chuck. Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp/Overtime report for PPE 6/5/16 was reviewed by the Committee. There were no questions.
The Payroll Registers for PPE 5/22/16 totaling$166,382.37 and PPE 6/5/16 totaling$179,012.04 were reviewed by the
Committee. Tom made a motion to recommend approval of the payroll registers to the Council, Chuck seconded the
motion. Motion passed.
Clerk/Treasurer's Comments:
Business Light District and Foundation Lighting Nothing new to report.
Ridge Drive Property Heidi stated that purchase of the property is on tonight's agenda as a resolution. The property
will be purchased by the Water, Sewer and Solid Waste funds.
MRL Lease of Property on Main& 1st Avenue Shirley stated that she has still not heard back from MRL,but will
continue to follow up on the lease.
Mayor's Comments:
The Mayor had nothing to report on.
Other:
Heidi reported on the Coal Board Application. Kurt and she were present for the Committee forum meeting. The City
revised their application and resubmitted it to the Coal Board. The first application was denied because of lack of funds at
the Coal Board. The City was asked to resubmit their application for the June meeting,when there would be funds
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available. The City did as requested and was still denied. Therefore,even with the Governor's insistence,the City did not
receive any funds through this grant.
Emelie inquired as to the process of passing the Management Budget this evening. Shirley said it will be a resolution to
pass tonight and there will be several changes before it goes to the State in September. The purpose of this budget process
is so Department Heads can begin the summer projects and not have to wait to see if their projects are accepted in
September's Final Budget. Heidi's requested increase is not in the Management Budget,but will be included in the final
budget.
For the Next Agenda:
The Committee would like the same items on the next meeting's agenda: Lighting,MRL Lease and a report on how the
Collection Policy for Court fines is progressing.
The meeting adjourned at 6:17 p.m.
Respectfully submitted,
Shirley Ewan,City Clerk/Treasurer
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