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Home My WebLink AboutCity Council Minutes 06.07.2016 MINUTES OF THE CITY COUNCIL OF LAUREL June 7, 2016 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Mark Mace at 6:30 p.m. on June 7, 2016. COUNCIL MEMBERS PRESENT: Bruce McGee Doug Poehls Chuck Dickerson Richard Herr Tom Nelson Bill Mountsier COUNCIL MEMBERS ABSENT: Emelie Eaton Scot Stokes OTHER STAFF PRESENT: None Mayor Mace led the Pledge of Allegiance to the American flag. Mayor Mace asked the council to observe a moment of silence. MINUTES: Motion by Council Member Poehls to approve the minutes of the regular meeting of May 17, 2016, as presented, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. CORRESPONDENCE. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS. PUBLIC HEARING. CONSENT ITEMS: • Clerk/Treasurer Financial Statements for the month of April 2016. • Approval of Payroll Register for PPE 05/08/2016 totaling$193,510.28. • Claims for the month of May 2016 in the amount of$1,093,439.00. A complete listing of the claims and their amounts is on file in the Clerk-Treasurer's Office. • Approval of Payroll Register for PPE 05/22/2016 totaling$118,162.11. • Receiving the Committee/Board/Commission Reports into the Record. --Budget/Finance Committee minutes of May 17, 2016 were presented. --Park Board minutes of May 5, 2016 were presented. --Public Works Committee minutes of May 9, 2016 were presented. --Insurance Committee minutes of May 10, 2016 were presented. --Laurel Urban Renewal Agency minutes of May 16, 2016 were presented. --Tree Board minutes of May 19, 2016 were presented. --Council Workshop minutes of May 31, 2016 were presented. The mayor asked if there was any separation of consent items. 41 Council Minutes of June 7,2016 Council Vice-President Nelson removed item d., Approval of the Payroll Register for PPE 05/22/2016 totaling $118,162.11, from the consent agenda for consideration on the June 21, 2016 council agenda. Motion by Council Member Nelson to approve the remaining consent items as presented, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. o Laurel Urban Renewal Agency: Jerry Pavelec to fill a term ending December 31, 2019 Motion by Council Member McGee to approve the Mayor's appointment of Jerry Pavelec to the Laurel Urban Renewal Agency to fill a term ending December 31, 2019, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R16-37: A resolution of the City Council approving Change Order No. 2 to the City's contract with Western Municipal Construction, Inc. for the South Washington Avenue Storm Sewer Project. Motion by Council Member Dickerson to approve Resolution No. R16-37, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R16-38: A resolution approving an agreement between the City of Laurel and Yellowstone Boys and Girls Ranch, said agreement relating to fire protection. Motion by Council Member Nelson to approve Resolution No. R16-38, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R16-39: A resolution approving an agreement between the City of Laurel and the Laurel Airport Authority, relating to fire protection. Motion by Council Member Mountsier to approve Resolution No. R16-39, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R16-40: A resolution of the City Council amending the Policies and Procedures for the City of Laurel Cemetery. Motion by Council Member Dickerson to approve Resolution No. R16-40, seconded by Council Member Nelson. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R16-41: A resolution of the City Council authorizing the Mayor to sign renewal agreements with Blue Cross Blue Shield of Montana, Delta Dental and VSP for the provision of the Employee Health Insurance Program. Motion by Council Member Herr to approve Resolution No. R16-41, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. 2 afit*-/ Council Minutes of June 7,2016 • Resolution No. R16-42: A resolution declaring certain items of the City as surplus available for sale to the public. Motion by Council Member Poehls to approve Resolution No. R16-42, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. ITEMS REMOVED FROM THE CONSENT AGENDA: Council Member Nelson explained that the Approval of the Payroll Register for PPE 05/22/2016 _ totaling $118,162.11 was removed because there was a discrepancy in the amount in the book to be signed off on by the Budget/Finance Committee and what the actual number should have been. The committee asked that it be brought back to the Budget/Finance Committee and the city council on June 21St COMMUNITY ANNOUNCEMENTS (ONE-MINUTE LIMIT): None. COUNCIL DISCUSSION: Council Member Poehls thanked the council for allowing him to miss a couple meetings for family obligations. Council Member Mountsier mentioned that he is a member of the Public Works and the Emergency Services Committees, but he often works until 6:00 p.m. and cannot attend the meetings. Council Member Nelson stated that the Dates to Remember are behind. Council Member McGee stated that there seems to be some consternation among representatives of the Insurance Committee that the council did not go out for bid. He is fine with the decision that the council made, but not everybody is. He stated his observation that, for the employees and the representatives of the unions, going out for bid is important to them. He suggested that the council may, "with a heavy emphasis on may", want to have some kind of structure to regularly go out for bid to seek the best for the employees, whether it is every other year or whatever. It would require doing it early enough so health reports can be obtained from employees. He stated that it cannot be thrown together at the last minute when the council is under pressure not to let the insurance lapse. Council Member McGee thought these insightful things about dealing with insurance and the Insurance Committee could be helpful to the rest of the council members. Council Member Dickerson has heard the comment that some employees and union members think the city is picking organizations that will benefit the city instead of the employees. He suggested having the union president research insurance companies and making a recommendation to the Insurance Committee. Mayor Mace stated that the rates were based on the usage and there was quite a bit of usage. He stated the need to keep these things in mind when the committees are redesigned. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Nelson to adjourn the council meeting, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. There being no further business to come before the council at this time, the meeting was adjourned at 6:48 p.m. Cindy Alle , Council Secretary y\n / 3 `1' Council Minutes of June 7,2016 Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 21'day of June, 2016. Mark A. Mace, Mayor Attest: Li-,rL i'LJ Shirley Ewan, Clerk/Treasurer 4 C�I