HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.07.2016 MINUTES
BUDGET/FINANCE COMMITTEE
JUNE 7,2016 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Chuck Dickerson Doug Poehls
Tom Nelson
OTHERS PRESENT: Shirley Ewan Mark Mace
Heidi Jensen
Co-chairman Nelson called the regular meeting of the Budget/Finance Committee to order at 5:34 p.m.
There was no public in attendance.
The next regular Budget/Finance meeting will be Tuesday,June 21,2016 at 5:30 p.m.
The minutes of the May 17,2016 meeting were reviewed. Tom made a motion to approve the minutes,
Chuck seconded the motion. Motion passed unanimously.
The April reports were moved to this meeting,as Shirley was unavailable at the May 17t meeting.
The April JV#1095 and April Utility Billing Adjustments were reviewed and approved through a motion
made by Chuck and seconded by Tom. Motion passed.
The April Financial Statements were approved through a motion made by Chuck and seconded by Tom.
Motion passed.
Chuck made a motion to approve the claims in the amount of$1.093,439.00 for Council consent. Shirley
mentioned that US Bank was paid in the amount of$656,404.25 for debt payment. Tom inquired as to
which debt service this covered. The debt is for water, sewer and a SID bond. Shirley stated that 1 water
loan was paid off with this payment. Tom seconded the motion, all in favor,motion passed.
There were no purchase requisitions presented to the Committee.
The Comp/OT reports for PPE 5/22/16 were reviewed by the Committee. There were no questions.
The Payroll Register for PPE 5/8/16 totaling$193,510.28 and PPE 5/22/16 in the amount of$118,162.11
were reviewed by the Committee. Tom noted that the May 22,2016 payroll did not match the payroll
register. Shirley stated that she will check with the payroll clerk to see what happened. Tom made a
motion to approve the 5/8/16 payroll and not the 5/22/16 payroll until it is checked into. Motion was
seconded by Chuck,to recommend Council approval of the payroll register for 5/8/16. Motion passed.
Clerk/Treasurer Comments:
Ridge Drive Property Status Shirley referred the topic to Heidi. Heidi reported that the County
Commission agreed to the sale of the 12.23 acres at today's meeting. The topic will come before the City
Council on the June 14th workshop and request for approval of the purchase on June 21St. Heidi stated
that the Water, Sewer and Solid Waste departments will be making the purchase and the three
departments will eventually use the land in place of the land leased from the Railroad. The land will be
annexed into the City.
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Budget/Finance Committee
June 7,2016
Collection Policy Shirley mentioned that the Court has written off over$7,000 worth of bad debt that is
over 10 years old. There is still no written policy. Staff will inquire as to where the policy sits with the
City Attorney. Tom requested that the topic be moved down to the Future Meetings section of the
agenda.
Lighting District—SE 4th and Foundation Shirley handed out the fixture choices for the SE Fourth
Street lighting. The Committee agreed with LURA on the choice of fixtures. NWE has stated that they
are currently looking for the fixtures requested or something on the same order. Shirley said that NWE
will purchase the fixtures,the City will pay to install the fixtures,but the fixtures will be owned and
maintained by NWE.
NWE has heard back from the vendor on the fixtures for Foundation and is currently waiting for approval
for the purchase of the fixtures.
MRL Lease Shirley stated that the request for a lease has been sent to MRL but she has not heard
anything back from them. Heidi mentioned that the process is slow unless they don't want to lease the
property and then they're quite quick.
Mayor's Comments:
The Mayor had nothing to report.
Other:
For next agenda:
Explanation as to why payroll register different than amount submitted to Clerk. Updates on
Clerk/Treasurer comments with the exception of collection policy.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
Shirley Ewan,Clerk/Treasurer
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