HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.03.2016 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 3,2016 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Shirley Ewan Mark Mace
Kurt Markegard
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m. There
was no public in attendance.
The next regular Budget/Finance meeting will be Tuesday,May 17,2016 at 5:30 p.m.
The minutes of the April 19,2016 meeting were reviewed. Doug made a motion to approve the minutes,
Chuck seconded the motion. Motion passed unanimously.
Doug made a motion to approve the claims in the amount of$495,862.32 for Council consent. Shirley
mentioned that there were 2 large claims paid this time,which included Great West Engineering in the
amount of$163,630.63 for engineering and the payment for the dump truck in the amount of$158,886.
Tom seconded the motion,all in favor,motion passed.
There was one purchase requisition presented to the Committee. Kurt explained that the City crew is
planning on replacing the water line on Locust and this purchase requisition is for the piping and fire
hydrants that will be used. The line that is being replaced is located on a gravel street,which half is
owned by the County, so there will not be street restructure,only line replacement. Doug made a motion
to accept the bid from Northwest Pipe Fitting in the amount of$9,763.74 for the supplies to replace the
water line on Locust. Chuck seconded the motion. All in favor,motion passed.
The Comp/OT report for PPE 4/24/16 was reviewed by the Committee. There were no questions.
The Payroll Register for PPE 4/24/16 totaling$141,036.56 was reviewed by the Committee. Motion
was made by Doug, seconded by Tom,to recommend Council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Ridge Drive Property Status Shirley stated that we are still waiting for Sam to write a buy/sell
agreement to present to the County Commissioners. Heidi reminded him again today.
Collection Policy Nothing new to report on the policy development. This is also at Sam's office.
Lighting District—SE 4t6 and Foundation Shirley has not found the lights that the Mayor was in favor
of, but will continue the search. Foundation is still in planning at NorthWestern Energy.
Shirley mentioned that the State will be here tomorrow to audit the FEMA costs on the bank stabilization.
Shirley let the Committee know that the health insurance has increased by 16.39%and Heidi and she will
be meeting tomorrow with Dave Allen to discuss the options. Tom stated that is less than the 25%
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Budget/Finance Committee
May 3,2016
increase that was anticipated and that the City should accept the fact and move forward. The other
Committee members agreed with Tom's statement.
Mayor's Comments:
The Mayor presented the rendition that Jolene from Peaks to Plains has provided to the Mayor. This is
for the area where the grain elevator was tore down. The Committee was in favor of the project design
with the possibility of revamping the entrance to the rest area. The Mayor stated that there will be a fence
placed along the back portion of the area to prevent the possibility of anyone wandering onto the tracks.
Chuck made a motion to forward the application to the railroad for a possible lease agreement. Doug
seconded the motion,all in favor,motion passed. Shirley will go ahead and submit the application to the
railroad for consideration.
The Mayor mentioned that the weir was removed today.
Other:
There was no other discussion.
For next agenda:
Shirley will report on the same Clerk/Treasurer comments as this time.
The meeting adjourned at 6:17 p.m.
Respectfully submitted,
Shirley Ewan,Clerk/Treasurer
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