HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.05.2016 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 5,2016 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Shirley Ewan Mark Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The next regular Budget/Finance meeting will be Tuesday,April 19, 2016 at 5:30 p.m.
The minutes of the March 15,2016 meeting were reviewed. Doug made a motion to approve the
minutes,Mark seconded the motion. Motion passed unanimously.
Doug made a motion to approve the claims in the amount of$306,659.61 for Council consent. Shirley
mentioned that 3 large claims were paid this time,which included Great West Engineering in the amount
of$39,881 for engineering, Fischer Commercial Flooring in the amount of$20,328 for new carpeting in
the Library, and Western Municipal in the amount of$68,330 for the storm water project on south
Washington. Tom seconded the motion, all in favor,motion passed.
There was one purchase requisition presented to the Committee. The purchase requisition was for 50—
300 gallon garbage cans. The bid is from Snyder Industries in the amount of$15,730. These cans are
bought every year and are used for the 4th of July events and then used to replace broken cans around
town. Doug made a motion to approve the purchase requisition, seconded by Tom, all in favor. Motion
passed.
The Comp/OT reports for PPE 3/13/16 and 3/27/16 were reviewed by the Committee. There were no
questions.
The Payroll Register for PPE 3/13/16 totaling$167,471.89 and PPE 3/27/16 in the amount of
$192,975.25 were reviewed by the Committee. Shirley stated that the reason the 3/27/16 payroll was
higher was because of an employee retiring. Motion was made by Chuck, seconded by Doug,to
recommend Council approval of the payroll registers. Motion passed.
Clerk/Treasurer Comments:
Ridge Drive Property Status Shirley stated that Heidi has received a letter from the County
Commissioners quoting a fair market value of$175,000. If the City is interested in buying the property,
they need to forward a buy/sell agreement to the County. The Commissioners will declare it surplus
property and will sell the land to the City with a DEQ contingency on the reclamation of the property.
The property will be purchased equally by the Water, Sewer and Solid Waste departments. Chuck made a
motion to go forward with the sale, seconded by Tom, all in favor,motion passed.
Collection Policy Shirley stated that this policy does not seem to be going too far. The Court has
informed her that they are now getting social security numbers and plan on following through with
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Budget/Finance Committee
April 5,2016
sending the delinquent accounts to collection. She mentioned that the Judge has still not submitted her
budget and has mentioned that their jail video system needs to be replaced.
Lighting District—SE 4th and Foundation Shirley has been informed by NorthWestern Energy that the
Foundation request is currently in planning. They are still waiting for the City to let them know what
kind of lights are being requested for SE Fourth. Shirley showed the Committee what she had found for
decorative lights, as NW Energy did not have the ones that LURA requested. The Mayor mentioned that
he has seen the ones that he has chosen and they were not in the brochures that Shirley showed the
Committee. The Mayor believes that Heidi has pictures of the ones chosen by him. Shirley will check
with Heidi and then get back with NW Energy.
Shirley mentioned that the property where the grain elevator was is available for lease by the Railroad.
Noel has filled out the application,but the application has to have a business plan and 2 sets of site plans
before the application can be submitted. The Mayor will contact Peaks to Plains to get a site plan
developed.
Mayor's Comments:
The Mayor let the Committee know that Blake Christensen, from the Local Government Center,will be
here on April 12th for the workshop to discuss how to combine committees. The meeting will start at 5:30
p.m. and dinner will be served. This meeting will be held in place of the workshop unless anyone wants
something on the agenda. Chuck would like to see the property purchase put on the agenda.
Other:
Shirley inquired if anyone else would like to attend the Municipal Elected Officials Workshop in May.
The Mayor would like to go. Shirley will get him registered. Tom Nelson,Richard Herr and the Mayor
will be attending for Laurel.
Tom mentioned that the lift station on the east side of town is starting to smell again. He would like a
current update from Kurt as to what is going to be done and what happened to the plan to go under the
highway with the sewer.
For next agenda:
Same items will be on the next agenda.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
Shirley Ewan, Clerk/Treasurer
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