HomeMy WebLinkAboutDepartment Head Meetings Minutes 09.19.2006 MINUTES
DEPARTMENT HEAD MEETING
SEPTEMBER 19, 2006 1:00 P.M.
COUNCIL CHAMBERS
PRESENT:
Pers y Asher
Steve Klotz
Jan Faught
Rick Musson
Mary Embleton
Peggy Arnold
Scott Wilm
Gay Easton
Mark Richards
Cal Cumin (1:05 p.m.)
Sam Painter (1:10 p.m.)
Larry McCaun (1:30 p.m.)
Rick Muason led the meeting.
Council Aoenda - Sentember 19, 2006
· Public Hearing:
o MDT: Public Hearing - Laurel Northeast (overlay) and Laurel Turn Lane scheduled for
conatmction, 2009.
,, Confirmation of Appointments
o None
· Ordinance No. 006-06: Ordinance amending Sections 12.08.070(A), 17.16.020, 17.40.090.J.2
and 17.56.040(A) of the Laurel Municipal Code, as recommended by the City Zoning
Commission after public hearing and comment. Second reading.
· Ordinance No. 006-07: Ordinance amending the zoning map of the City of Laurel, Montana, to
approve a zone change fi.om R-7500 to Residential Limited Multi-Family zone for a recently
annexed parcel of property to the City. Second reading.
· Ordinance No. 006-08: Ordinance amending Section 12.28 of the Laurel Municipal Code
eliminating the previous established Park Committee; and replacing the committee with a newly-
created and appointed Park Board; and providing specific duties and responsibilities for the
newly-ereated Park Board; and to establish restricted hours for use of"Kids Kingdom" in
Kiwanis Park. First reading.
o Steve questioned whether the Park Board answered to the city council.
o The ordinance should list the specific duties of the board.
o Steve has not reviewed the ordinance.
· Ordinance No. 006-09: Ordinance amending Section 2.68.100 of the Laurel Municipal Code,
amending the Judge's sala:~y. First reading.
o Mary suggested that amending the Judge's salary should be taken out of ordinance.
o The city attorney will be asked about this.
· Ordinance No. O06-10: Ordinance amending the official zoning map of the City of Laurel,
Montana, to change the zoning of Northeast One Quarter of Section 2, Township 2 South, Range
24 East, PMM, also known as Bmokwood Subdivision, fi.om Agricultural-Open Space and
unzoned to Residential Tracts. First reading.
o Brookwood Subdivision is located southwest of the intersection of Laurel Airport Road
and Seitz Ronen Road, which is east of Pheasant Brook Subdivision.
o The north half is currently unzoned and the south half is zoned Agricultural Open and the
zoning request is for Residential Tracts.
o Planning Board recommends approval.
· Resolution No. R06.94: A resolution approving and adopting the Final Budget for the City of
Laurel for the fiscal year 2006-2007.
Deparmaent Head M~ting Minute~ of September 19, 2006
· Resolution No. R06-95: A resolution levying taxes for general and specific purposes for the
City of Laurel, Montana, for the fiscal year beginning July 1, 2006.
o The resolution establishes the mill levy funds and the city is assessing the maximum
mills allowed.
o Discussion regardiog:
· Voter approval would be required to assess mills for the pool.
· Mill value could increase in the next two years as a result of new construction
(Wal-Mart).
· Resolution No. R06-96: A resolution levying and assessing all of the property embraced within
Special Improvement Lighting District No. 2 of the City of Laurel, Montana, for the entire cost
of maintenance and electrical current for the fiscal year 2006-2007.
· Resolution No. R06-97: A resolution levying and assessing all of the property embraced within
Special Improvement Lighting District No. 3 of the City of Laurel, Montana, for the entire cost
of maintenance and electrical current for the fiscal year 2006-2007.
· Resolution No. R06-98: A resolution levying and assessing the cost of street paving, curb and
gutter, and storm drain facilities for Special Improvement District No. 110 within the City of
Laurel, Montana, for fiscal year 2006-2007.
o SID No. 110 in Murray Heights continues until 2010.
· Resolution No. R06-99: A resolution levying and assessing the cost of sidewalk improvement
for Special Improvement District No. 111 within the City of Laurel, Montana, for fiscal year
2006-2007.
o SID No. 111 might have to be delayed because the final figures have not been received
fxom Morrison-Maierle.
o The tax assessments need to be sent to the County Treasurer's Office soon.
o Mary explained that increases and/or decreases could be made to parcels, but the bottom
line must remain the same because the bonds were sold for that specific amount.
o The resolution is needed to assess individual property owners.
· Resolution No. R06-100: A resolution levying and assessing the cost of street maintenance
and/or improvements for Street Maintemnce District No. 1 that constitutes all streets and alleys
embraced within the City of Laurel, Montana, for fiscal year 2006-2007.
· Resolution No. R06-101: Being a resolution levying and assessing all of the property embraced
within Street Sweeping District No. 1, of the City of Laurel, Montana, for the purpose of the
sweeping of streets in the downtown or business district for the fiscal year 2006-2007.
· Resolution No. R06-102: A resolution levying and assessing a special tax against certain
propea~y in the City of Laurel for delinquent water charges.
· Resolution No. R06-103: A resolution levying and assessing a special tax against certain
property in the City of Laurel for delinquent sewer charges.
· Resolution No. R06-104: A resolution levying and assessing a special tax against certain
propeaty designated as garbage districts in the City of Laurel, Montana, for the removal of
garbage and refuse.
o Delinquent water, sewer, and garbage bills are listed on these resolutions.
· Resolution No. R06-105: A resolution adopting a wage increase for non-union employees of the
City of Laurel.
o The wage increase for 3.5 percent for non-union employees will be retroactive to July 1st.
o The Library Board sets the wages for the Library Director.
o Mary stated that the increases should be included on the next paycheck.
· Resolution No. R06-106: A re~lution to increase Volunteer Ambulance Service compensation
levels.
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Department Head Meeting Minutes of September 19, 2006
· Resolution No. R06-107: A resolution authorizing the Mayor to sign Change Order No. 6 with
JTL Group, Inc. for additional work and materials on the East First Street construction project in
the amount of $47,673.84 and to repeal Resolution No. R06-79.
o Change Order No. 6 wraps up the East First Street project.
· Resolution No. R06-108: Resolution of the City Council to vacate certain platted streets in the
Laurel Business Park Subdivision, as requested by propexty owners within such subdivision.
o Approval of the resolution will allow the final plat to be filed.
o Discussion regarding the floodplain, storm water retention, drainage concerns.
o Cai stated that Wal-Mart had to address MDT concerns, and a pre-holding facility has
been required under the parking lot.
· Resolution No. R06-109: Resolution authorizing and approving an addendum to the
employment contract between the City of Laurel and the City Planner I for the City of Laurel.
· Resolution No. R06-110: A resolution extending the Preliminary Plat of Cherry Hill
Subdivision, Third Filing, for one year.
o Cai stated that the code should be changed so the planning director could approve
preliminary plat extensions instead of the city council, as it is an "administrative" item.
· Resolution No. R06-111: A resolution approving the speeial review requested by Town and
Country Supply Association to allow a casino and bar in its establishment located on Lots 10-13
and Lot 20, Block 4, Hageman Subdivision Third Filing at 315 South First Avenue in Laurel.
o The existing structure and the car wash will be tom down and a convenience store will be
constroeted.
o No additional conditions were required by the planning board.
o Town and Country purchased the Cherrio Bar's full liquor license, but only the beer and
wine license will be used at this establishment.
· Resolution No. R06-112: Resolution of the City Council of Laurel, Montana, to authorize the
Mayor to execute the plat prepared for Hageman Subdivision, Fifth Filing.
o MDT required Wal-Mart to have a tm lane for the traffic signal.
o The resolution authorizes the mayor to sign the plat.
o Discussion regarding when plats require the mayor's signature.
o The land will be owned by the City of Laurel as a dedicated street..
· Letter of Support to the County Commissioners for replacement of bridge
Rick asked Sam regarding the ordinance to increase the judge's salary.
Sam stated that State code requires that the judge's salary be set by ordinance.
Council Workshop Agenda - September 26~ 2006
· Johnson Controls presentation
o Johnson Controls will be here on Wednesday and final scheduling of the presentation
will be det~m~a'~ed soon.
· Planning Board issues:
o Mark received the hydrologic report for Brookwood Subdivision.
o A special Planning Board meeting is scheduled for Thursday, September 21", to review
the report.
o The County Commissioners will review the plat, as it is not located within the City of
Laurel
o Mark explained suggestions regarding bi-monthly meetings for the Planning Board,
time,ames, and using volunteers to do minutes.
Depmeane~t Head Meeting Minutes of September 19, 2006
· Mary questioned how the changes would incorporate with the Interlocal
Agreement with the County.
· Mark will review the agreement.
* Administrative Assistant:
o Since he just returned bom vacation, Perry did not know what items needed to be on the
agenda.
· Executive Review:
o Mary added the transaction for the pur¢l~se of the cemetery land to the September 26*
council workshop agenda.
Discussion:
· Discussion regarding the county-wide disaster exercise scheduled for Wednesday, September
20t~, at Conoco Refinery in Billings.
· Steve received information for the government program for volunteers over 55.
o Wages and benefits are paid by the government and the city would provide the training.
· Steve asked if he would be expected to manage and budget for the cemetery land purchase.
o Perry said that it needs to be discussed.
o Sam drew up the buy/sell agreement, which will keep the land from being sold to another
buyer.
· Articles are needed for the newsletter.
· Self-appraisals should be turned in to Perry.
· Discussion regarding documentation for the McLelland property:
o Sam has the correct legal description.
o The McLellands will sign the document when they return bom vacation.
· Sam explained a Supreme Court decision regarding an officer challenging a training agreement.
o The training agreement needs to be part ora collective bargaining agreement, or it is
probably not enforceable.
o The training agreement needs to be reviewed.
· Steve asked that department heads be notified if they are expected to attend a coundl workshop
or council meeting.
· Peg mentioned that the Library Board will meet at 6:00 p.m. instead of 6:30 p.m. on the second
Tuesday of each month.
· Larry stated that the Main Street waterline project has started, and dispatch will be informed of
street closures.
· Rick asked regarding the process of getting new cell phones for the police department.
o Discussion regarding the process.
o Sam will review the contract.
· Discussion regarding the vicious dog which is impounded at the Billings Animal Shelter.
o The prosecutor has dete.~dned that destruction is a prerequisite and the owner is
responsible for the bill.
The meeting adjourned at 2:04 p.m.
Respectfully submitted,
Council Secretary
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