HomeMy WebLinkAboutDepartment Head Meetings Minutes 08.29.2006 MINUTES
DEPARTMENT HEAD MEETING
AUGUST 29, 2006 1:00 P.M.
COUNCIL CHAMBERS
PRESENT:
P~xry Asher
Peggy Arnold
Jan Faught
Rick Musson
Gay Easton
Mary Embleton
Cal Cumin
Sam Painter
Scott Wilm
Steve Klotz (1:17 p.m.)
Jan Faught led the meeting.
Council Workshop Agenda - August 29~ 2006
· Clerk/Treasurer:
o Resolution - P~m~sion to dispose ofrecerds
· Annual "housekeeping" resolution for disposal of records will be on the council
agenda on September 5th.
· Administrative Assistant:
o Resolution - Award bid for sewer trunk line
· COP Construction was the low bidder for the sewer trunk line project.
· The bids came in lower than the first time, and PVC pipe will be used on the
project.
o Resolution- City planner contract
· The resolution and contract will be presented at the council workshop tonight.
· The new city planner is leaving for Laurel today.
o Resolution- Extension of Treasure State Endowment Program Contract # MT-TSEP-
PE-06-335A, Preliminary Engineering Storm Water Grant
· Mary explained that the Preliminary Engineering Grant for the wastewater
study expires on October 1, 2006 and a one-year extension is needed.
o 2006-2007 Preliminary Budget presentation on September 5th
· The Preliminary Budget has been distn'outed, and Perry thanked Mary for her
work on the budget.
o Status of lighting at Murray Park (Chuck Dickerson)
· ACE Electric is waiting for some parts for the lighting at Murray Park.
· Executive Review:
o Appointments:
· Board of Appeals: Reappointments of Dick Clayton (1-year term), Marvin
Carter (2-year tern0, Bob Western (2-year term), and Miles Walton (2-year
· City-County Planning Board: Council appointment (Deborah Homing)
· The appointments will be presented to the council on September 5th.
o Task Force for Park Hours
· The task force will present a proposal for park hours to the council.
· Discussion regarding locking the restmoms in Thomson Park at night
· There was an attempt to start a fire in the men's restreom last night.
· Public Works should decide what time to lock the restmoms.
· Rick offered to have an officer lock the restmoms each evening.
Department Head Meeting Minutcs of August 29, 2006
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Update on Thomae Lumber
· No response has been received.
Review ofdrait council agenda for September 5, 2006
· The following public hearings are scheduled: · 2006-2007 Preliminary Budget
· Ordinance No. 006-06: Ordinance amending Sections 12.08.070(A),
17.16.020, 17.40.090.J.2 and 17.56.040(A) of the Laurel Municipal
Code, as recommended by the City Zoning Commission after public
hearing and comment. (First reading - 08/01/2006)
· Ordinance No. 006-07: Ordinance amending the zoning map of the
City of Laurel, Montana, to approve a zone change from R-7500 to
Residential Limited Multi-Family zone for a recently annexed parcel of
property to the City. (First reading - 08/01/2006)
Discussion:
· An ad for the relief dispatcher position will be in the newspaper for two weeks, and the
selection process will begin after that.
· A retirement, party for Cheryl Edgmond will be held in the fire training room on Tuesday,
September 5*, from 2:00 to 5:00 p.m.
o Cheryl will officially retire on September 30*.
· Mary asked the department heads to submit claims as soon as possible because the office is
shorthanded this week.
· Mary asked the department heads to check Personnel Policy Manuals to make sure that the
following revision on page 31 is correct in the manual:
o Other Paid Days Off- Two Personal Days.
· Mary asked regarding the status of the McLelland property.
o The land description was received yesterday and a survey was not needed.
· Jan requested a resolution for pay changes for the ambulance department.
· Jan received a bill from Industrial Communications for changing the pager tone.
o Rick told Jan to contact the supervisor at Industrial regarding the charges, which
should be paid out of radio funds if necessary.
· Eighteen people attended the HIPAA training last week, and department heads can contact Jan
if other eiiiployees need the training.
Perry reviewed the following list of priorities:
Management Issues/Projects
o Cemetery- Perry is working on a report that outlines the current management of the
cemetery.
o Iron Horse Development money
· Mayor still has questions about this and Perry is not clear.
· Mary asked if the Iron Horse file had been found; Perry and Mary will continue
to look for it.
o Budget
· The Preliminary Budget has been distn'buted, and the Final Budget will be
approved on September 19, 2006.
o Park Board
Department Head Meeting Minutes of August 29, 2006
o Vehicle Use Policy
· The Mayor has asked Perry to draft a new policy for the City on the use of City
vehicles.
o Fire Department CAF System
· Scott is working on this.
o Street Priority List
· There is not enough money left after the East First Street project to do a major
project this year.
o South Laurel Business District Committee
· The next meeting is scheduled for Wednesday, September 6th.
o Water and Sewer Capital Funding
· Increase amounts to $20,000 and $25,000 respectively.
o Cenex Issues
· Mayor Olson and Perry met with Pat Kimmet last Wednesday.
· Larry and Perry will meet with Cenex again soon.
o Thomae Lumber
· No change or response
o Fall Newsletter
· September 1 st is the deadline for articles.
o Main Street - SID for sidewalks
o Web page
· Still gathering information, links, and other materials for the new web page,
which should be ready to go live very soon.
o Need a new community income survey to determine elig~ility for CDBG grants.
o Annexation of Alder Avenue
· Cai will help Perry with this annexation.
· Discussion regarding annexation of Alder Avenue:
· In 2003, the Legislature passed a law requiring cities to annex a whole
street.
· Half of Alder Avenue was annexed when the middle school property
was annexed.
· The McLelland annexation will include all of Alder Avenue to East
Maryland Lane.
· Annexation of Alder Avenue by Iron Horse Station Subdivision also
needs to be completed.
o Safety Assessment
· Perry received information from Michael Smith regarding what has been done
so far.
Construction Projects:
o Main Street - 3~a Avenue to 8th Avenue
o East First Street
· Project is just about done; working on finalizing financing
o Sewer Trunk Main
o Storm Water Management Plan
· Pat Murtagh has information about an SID for the business district.
o Cemetery
· Sprinkler design is nearly complete.
o 8m Avenue rebuild - no change
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Departmemt Head Meeting Minutes of August 29, 2006
· Perry will contact MaeNan Ellingson in September regarding progress for this
project.
o 12a' Street footbridge project - explore the use of CTEP funding and working with the
county to fond this project
· Yellowstone County will complete the project, but the county wants the city to
take over the maintenance and ownership of the footbridge.
· Discussion regarding the land between 12th Street and the canal
· Need to annex both sides of 12th Street
· Mary stated that counties receive funding for bridges, and cities do not.
· The use of CTEP funding for the footbridge is being reviewed.
o Johnson Controls - automated water meters
· Water meters are being installed, and information should be available soon.
The meeting adjourned at 1:35 p.ra.
Respectfully submitted,
Cindy Allen
Council Secretary