HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.15.2006 MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 15, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
ChaMaan Mark Mace
Doug Poehls
Mayor Ken Olson
Gay Easton
Kate Hart
OTHERS PRESENT:
Mary Embleton
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m.
There was no public in attendance.
The minutes of the August 1, 2006 Budget/Finance regular meeting were approved as presented, via
motion by Kate, seconded by Doug, and passed unanimously.
July Journal Vouchers #601-604 were reviewed by the mayor. Utility Billing adjustments for July
2006 were reviewed by the committee. Motion by Doug, seconded by Kate to approve the journal
vouchers and to approve the utility billing adjustments as presented. Motion passed unanimously.
The July 2006 Financial Statements were reviewed by the committee. Mary explained to the committee
that this is a '¥reliminary" statement for July. This is due to the fact that the budget had not been finalized as
yet, and also due to some adjustments that need to be made because the new payroll allocations for July
needed corrections. Motion by Kate, seconded by Doug to recommend approval of the preliminary July
Financial Statements to the council. Motion passed unanimously.
The following purchase requisition was presented for approval:
WATER FUND:
Trench box shoring equipment - system
$ 3,000.00
The committee reviewed the Comp/OT reports for PPE 7/30/06.
The Payroll Register for PPE 7/30/06 totaling $148,151.13 was reviewed by the committee. Motion by
Doug, seconded by Kate to recommend council approval of the payroll register amount. Motion passed
unanimously.
Mary updated the committee on the following projects:
Budget Process - Mary reported that the city received a revision of the taxable values from the Department
of Revenue yesterday. The revision did not change the mill value, but did change the newly taxable property
amount slightly, which will affect the "floating" mill. Discussion followed. The committee directed Mary to
contact the DOR and ask about the 27th Street District Urban Renewal Area that was mentioned in the memo
accompanying the change document. Mary also reported that she is waiting on the final revisions from Perry.
Budget/Finance Committee
August 15, 2006
Perry updated the committee on the following projects:
East First Street - Percy stated the project is basically finished, and that a punch list of items to be
addressed is being worked on. There will be one more batch of change orders coming forward.
CIP - Pvrry revised the selection criteria for the CIP process today, and distributed it to the department
heads.
Impact fees - Perry reported nothing new on this issue.
8th Avenue Project - Perry has contacted Mae Nan Ellingson regarding the possibility o fobligating the
city's future highway funding in order to borrow against it for this project. He reported that Ms.
Ellingson is working on a procedure to do this, and that a committee has been formed to develop a
template resolution for cities to use for this purpose. It should be ready by the end of the calendar year.
Mary asked if this type of change would require legislative action, since the legislature is scheduled to
meet in January, 2007. Perry will contact Mae N~m and ask her.
Other issues: The bids for the Main Street Water Main Replacoment project were opened last Thursday
(August l0~) and the low bidder appears to be Gray Constmetion. Administration will work on a sidewalk
SID for this project.
The next regular Budget/Finance meeting will be held on September 5th, 2006 at 5:30 p.m.
The next agenda will include adding the Main Street Water Line project, and Trunkline Replacement
projects under Administrative Assistant's comments. The Park Maintenance District will be moved to the
"Future Meetings" heading.
The meeting adjourned at 6:00 p.m.
Respectfully Submitted,
Clerk/Treasurer