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Home My WebLink AboutLocal Emergency Planning Committee LEPC Minutes 08.13.2009 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLNGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 AGENDA MINUTES AUGUST 13, 2009 The meeting was called to order @ 1:30 p.m. INTRODUCTIONS AGENDA ITEMS DISCUSSION ACTION STEPS I FUTURE EVENTS MINUTES Minutes from the previous meeting approved as amended and re-distributed on 8-13-09 [Haaland/Kraft] FINANCIAL QUARTERLY FINANCIAL REPORT[JIM KRAFT] Next report due REPORT At the June meeting, Jim Kraft reported a balance in account of$16,090.11. The only expenditure September 2009 since the March report was$63.13 for refreshments @ the Communication Team Leader Course. COMMITTEE EXERCISE DESIGN COMMITTEE:[JEFF ASHWORTH,CHAIR] REPORTS VIGILANT GUARD EXERCISE: September 15-16-17/Helena: Joint force exercise/State National Guard. Next Meeting: Five teams to be invited. August 25th 10-11 a.m., OPERATION COYOTE 2010:Jeff reported that they will be in the first planning stages for the Operation Billings Clinic,Room #1 Coyote [County of Yellowstone Operating Together in Emergencies]2010 Exercise. At this time, it is expected that some of the participants will include CHS Refinery,the Railroad,Laurel Fire Department Mutual aid with Billings Fire,the Refineries of ConocoPhillips and ExxonMobil,YARES Radio club,etc. More information will follow as plans and scenarios are developed. GRANTS COMMITTEE[DIANNE LEHM,CHAIR] PRE-DISASTER MITIGATION: Grant application was submitted to the State in mid-December. Dianne reported that it appears that they are one-step closer in the process.A conference call last week makes them think that the grant application is still under consideration. BLM FUEL REDUCTION GRANT: Grant application for 2009 has been submitted and Dianne reported that they have received a request from FEMA requesting additional information. BILLINGS CLINIC-HERSA GRANTS:Joe Marcotte reported that they will be closing out existing grants at the end of the month and there has been no notification regarding any up and coming grant opportunities. RIVERSTONE HEALTH reported that they too will be dosing out current grants at the end of the month. AUGUST 13, 2009 MINUTES 2 • LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH-BILLINGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 AGENDA AGENDA September 10, 2009 FIRE STATION#1 1:30 P.M. [PLEASE USE THE 2300 9TH AVENUE NORTH ENTRANCE] INTRODUCTIONS MINUTES QUARTERLY FINANCIAL REPORT--[Jim Kraft] Reports will be presented quarterly in the months of March,June,September,and December. COMMITTEE REPORTS 1) EXERCISE DESIGN COMMITTEE REPORT[Jeff Ashworth] 2) GRANTS SUBCOMMITTEE[Diane Lehm] 3) CAER I CITIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) UNIFIED HEALTH COMMAND&MEDICAL RESERVE CORPS[Debbie Hedrick] 5) CONFERENCE SUBCOMMITTEE[Paul Huffer] 6) COMMUNICATIONS SUBCOMMITTEE[ 1.Big Sky 11 Consortium[Jim Kraft] 7) TRAINING SUBCOMMITTEE[Mike Glancy,Paul Dextras] OLD BUSINESS 1. NEW BUSINESS 1. OTHER BUSINESS 1. FAMILY ASSISTANCE PROCESS(Dan Bryan) MEETING DATES FOR 2009[2ND THURSDAY OF EACH MONTH @ 1:30 P.M.-UNLESS OTHERWISE NOTED] JANUARY- 009 U 09 A c113,2009 MARCH-2 2009 SEPTEMBER 10,2009 APRIL-972m OCTOBER 8,2009 M009 NOVEMBER 12,2009 i"" 009 DECEMBER 10,2009* ANNUAL BUSINESS MEETING-ELECTION OF OFFICERS AUGUST 13,2009 MINUTES 1 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BIwNGs,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 AGENDA COMMITTEE CAERICITIZENS CORPS[PAM SANDERSON] REPORTS Sheri Centifanto reported that CAER(Community Awareness in Emergency Responses)have a number of projects in the works. August 2430:"United We Serve"Campaign. The United We Serve summer initiative begins on June 22nd and runs through the National Day of Service and Remembrance on September 11th. The National Day of Service and Remembrance was created by the Edward M. Kennedy Serve America Act, which President Obama signed in April to help encourage and facilitate community service across the country.During this summer,the President is renewing his call to all Americans to identify needs in their communities, engage in meaningful service to create change - and stay engaged with those projects long after September. The President's call focuses on four key areas where everyone can have a continuing impact in their community:education, health, energy and the environment and community renewal To create new service projects, to find service projects in their communities and to share stories about projects that are making a difference, Americans can visit the Corporation's website, http://www.serve.qov. President Obama's video was distributed via email by the Corporation for National and Community Service. View President Obama's full video message at http://www.serve.gov. "The challenges we face are unprecedented in their size and scope, and we cannot rely on quick fixes or easy answers to put us on the road to recovery,'President Obama says in the video message. in this new century, we need to a build a new foundation for economic growth in America. My Administration has already begun this work with dramatic new investments in education, health care and clean energy-investments that will create new jobs and lay the foundation for lasting prosperity. But we cannot do this alone here in Washington...' 'The goal of United We Serve is to help make volunteerism and community service part of the daily lives of all Americans in order to help build a new foundation, one community at a time.(excerpt from June 17,2009 Press Release] August 29: Ready MT Events Planned. We invite you and your communities to participate in our event as a presenter and guests.The Governor's Office of Community Service will be putting on a Fire Ready Montana Event in each of the following communities: Tuesday August 25,2009-Libby,MT Wednesday August 26,2009-Missoula,MT 5-9pm City Hall,The Ponderosa Room 5-9pm Rattlesnake area-No firm location yet Local Contact:Ed Levert and Don Crawford Local Contact:Jake Kreilick 406.293.2847 406.829.8426 Thursday August 27,2009-Lincoln,MT Friday August 28,2009-Bozeman,MT 5-9pm-Community Hall 4-8pm-Bear Canyon Local Contacts:Bill Cyr-406.362.4999 Local Contact:Crystal Hagerman 406.209.0344 Pat McKelvey-406447.8225 Saturday August 29,2009 -Billings,MT 10am-12pm-Lockwood School Local Contact:Beverly Ferguson:701.240.3719 Come join us for a two part community preparedness event Danielle Shyne Office of Community Service 406.444.9077 and Lorri Brown Office of Community Service 406.444.1718 AUGUST 13, 2009 MINUTES 3 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH-BILLINGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 AGENDA September 26:1st Annual Lowe's Safety Fair. More information to follow. REMINDER THAT SEPTEMBER IS NATIONAL PREPAREDNESS MONTH COMMITTEE UNIFIED HEALTH COMMAND [DEBBIE HEDRICK] REPORTS Hilary Harris, Riverstone Health reported that Gem Apuna is no longer with Riverstone Health and introduced Greg Neill the newest member of the Riverstone Health staff. The POD(Point of Distribution)Exercise, July 30, 2009 @ West High School was a success. She thanked Mike Glancy for his help.The after action report is pending. H1 N1 Vaccines: Reports are that the vaccine will be coming to Billings,however at this time;they do not know the number of vaccines that will be sent. Joe Marcotte reported that both hospitals have emergency response plans in place and based upon 'lessons learned'during the last outbreak of Ni H1 when the plans were activated they are considering merging their plans into one. Seasonal Flu Shots:Flu shots will be available this fall. The exact dates that they will be available is not yet known. More information to follow. CONFERENCE COMMITTEE [PAUL NUTTER] Paul distributed a copy of the draft version of the 2010 Conference Agenda(see below). WEDNESDAY FEBRUARY 10TH ■ Vendor setup @ Holiday Inn-2pm-7pm(required) Sponsors& THURSDAY FEBRUARY 11TH @ HOLIDAY INN Conference Certifications Volunteers • 8 hr Hazwoper-8am-5pm Needed. Contact • 6 hr Fall Protection-10am-5pm Paul Nutter @ General Session/Conference MSSC for more • Registration-7am-8am information. • Breakfast-7:30am-8:30am Paul@aehr.org • Keynote/General Session-8am-9am • Vendor time-9am-10:15am • Breakout sessions-10:15am-11:45am;1:30pm-3pm;3:15pm-5pm • Lunch/Keynote-11:45am-1 pm • Vendor time-12:45pm-1:30 pm • Evening Session-5pm-7pm(vendor time;speaker;food) FRIDAY FEBRUARY 12TH(fD HOLIDAY INN • Health Fair-7:30am-10am • Breakout sessions-8am-9:30am; 10:30am-12pm • Vendor sessions-9:30am-10:30 am A copy of the proposed topics follows on the last page of the minutes. LEPC members were asked to review and provide Paul with potential speakers and contact information,along with other topic ideas. A copy of the Vendor/Sponsor registration form will be emailed out shortly and all LEPC agencies were asked to consider being either a Sponsor or a Vendor. AUGUST 13, 2009 MINUTES 4 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILUNGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 AGENDA COMMUNICATIONS COMMITTEE[PENDING APPOINTMENT,Chair] Due to changes Patrick O'Neill withdrew his name as Chair of the Communications Committee. Anyone wishing to assume the duties of Chair of this Committee please contact Joe Marcotte. BIG SKY 11 CONSORTIUM[JIM KRAFT] As reported last month,the Dunn Mountain(Bull Mountains)and the Greenough Hill(near Laurel)site assessments/impact studies have been completed and that construction may start by August 2009, depending upon order placement and receipt of the tower and equipment by the State of Montana and of course the weather. TRAINING SUB-COMMITTEE[MIKE GLANCY/PAUL DEXTRAS] Mike reported that he is compiling a list of trainers within our LEPC than can assist or even teach other members of our group or representative agencies. There are numerous members with expertise in various areas with training backgrounds that would be willing to"share"their knowledge,skills and abilities with others in our group as that is the reason why we took those dasses. I also believe that would demonstrate to our community that we are committed to having a well trained,educated LEPC. Information needed: 1. Authorizing agency(CDC,FEMA,DHS,etc) 2. Title of course 3. Level of training—L449—NIMS 100 thru 400 4. Date of training 5. If you would be willing to teach,assist or help with a course If you cannot email,qlancym ar7.d.billings.mt.us You can fax the information to me @ 406-657-8328 NEW BUSINESS MOBILE VETERAN CENTER[John Viviano] Welcome to John Viviano who is the Mobile Vet Center driver. There's now a new and easier way for Montana war veterans to get help with military trauma. This unit is one of only two(the other is in Missoula)within the State of Montana.It is 38ft,22,000 lb motor home. The Mobile Vet Centers travel all over the state to get to the veterans. The Missoula unit covers the western part of Montana and Billings unit covers the other areas of the state. The idea behind the Mobile Vet Center is if you can't come to them,then they'll come to you. The program is completely free and is designed to reach out to combat veterans who may need services such as therapy. The Mobile Vet Center is completely self-sufficient and can be used in a natural disaster as a place for triage. It has a generator, a shower, a bathroom and a fridge. The" RV"also has three secure computer systems, six phone systems, wheel chair lift and other features including video uplink capabilities,allowing it to connect with five remote stations. The mobile center will be staffed with veterans and those who have extensive experience dealing with the issues the veterans face. He reported that beginning sometime in October he will be chauffeuring a Nurse assigned to the Mobile Vet Center around their service area providing inoculations to Veterans. John also reported that it is his understanding the Mobile Vet Center can be released to work with any government agency in the event of an emergency. AUGUST 13, 2009 MINUTES 5 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 AGENDA NEW BUSINESS SEARCH&RESCUE—US WATER RESCUE DIVE TEAM[Shane Weinreis] Welcome to Shane Weinreis,President of the US Water Rescue Dive Team. The US Water Rescue Dive Team is a volunteer, non-profit organization, based out of Billings Montana and is comprised of professional divers, commercial divers, law enforcement and medical personnel; all highly trained for aquatic emergencies. Their area of operation is primarily Montana, however,logistics permitting they do assist or respond to any agencies'request. Shane stated that he appreciated being able to make a presentation to the Yellowstone County LEPC and provide information regarding the US Water Rescue Dive Team. The Team has been in existence since 1997,however most people are unaware of their existence and the unique service they provide. Their mission is to reduce the number of water related deaths and incidents by providing water safety and awareness education, water rescue/recovery services, swift water rescue and public safety dive training and consulting. For more information or if you are interested in becoming a member of the US Water Rescue Dive Team,you can contact Shane @ 406-591-4649. OLD BUSINESS FAMILY ASSISTANCE NETWORK Group[Dan Bryan] Pending No report. REMINDER THAT YOUR FAITHFUL SCRIBE[THAT WOULD BE ME]WILL NOT BE AT THE SEPTEMBER 10,2009 LEPC MEETING. PLEASE SUBMIT ALL ADDITIONS TO THE AGENDA TO JOE MARCOTTE,LEPC CHAIR,JMARCOTTE(U BILLINGSCLINIC.ORG. ALSO,IF ALL SUB-COMMITTEE CHAIRS COULD SUBMIT A BRIEF SUMMARY OF THEIR SEPTEMBER MEETING REPORT TO ME VIA EMAIL.THE ADDRESS IS BELOW. MANY THANKS. There being no other business the meeting was adjourned @ 2:55 p.m. Bikle/Workman]. The next meeting will be September 10.2009 Cad 1:30 a.m. Kathy E. Gibson Recording Secretary gibsonkta'�,ci.billings.mt.us AUGUST 13, 2009 MINUTES 6