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Home My WebLink AboutLocal Emergency Planning Committee LEPC Minutes 10.08.2009 LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH—BILUNGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 MINUTES MINUTES OCTOBER 8, 2009 The meeting was called to order @ 1:30 p.m. INTRODUCTIONS AGENDA ITEMS DISCUSSION ACTION STEPS I FUTURE EVENTS MINUTES Minutes from the previous meeting approved as distributed.[CopleBikle] FINANCIAL QUARTERLY FINANCIAL REPORT[JIM KRAFT] Next report due REPORT December 2009 COMMITTEE EXERCISE DESIGN COMMRTEE:[JEFF ASHWORTH,CHAIR] REPORTS Next Meeting: VIGILANT GUARD EXERCISE: September 15-16-17/Helena: Jeff reported that the post incident report has October 27 not yet been finalized. 10-11 a.m., OPERATION COYOTE 2010:Jeff reported that initial planning stages for the Operation Coyote[County of Billings Clinic,Room Yellowstone Operating Together in Emergencies]2010 Exercise are under way. The general scenario will involve a hazmat (including regional assets), mass casualty, and mutual aid activation. CHS Refinery is hosting the"event". At this time,it is expected that participants will include CHS Refinery,the City of Laurel,Railroad,Laurel Fire/Ambulance;Mutual aid with Billings Fire,the Refineries of ConocoPhillips and ExxonMobil,YARES Radio club, Laurel schools, etc. The proposed date for the exercise was originally planned for May 5, but may be changed to May 20. GRANTS COMMITTEE[DIANNE LEHM,CHAIR] NO REPORT COMMITTEE CAERICITIZENS CORPS[PAM SANDERSON] REPORTS Ready Yellowstone.Com. Technical glitches reported at the September meeting are still being resolved. NATIONAL VOAD(VOLUNTEER ORGANIZATIONS ACTIVE IN DISASTER). A lunch meeting for VOADs is being held with one objective to create a resources list of local contacts. COMMITTEE UNIFIED HEALTH COMMAND [DEBBIE HEDRICK] REPORTS H1N1 VACCINES:A shipment of the vaccine has been received and will be distributed to area residents as outlined in the distribution plan. SEASONAL FLU SHOTS:Vaccinations are currently underway. OCTOBER 8,2009 MINUTES 2 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8Th AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 MINUTES FLU`DON'T GET IT..DON'T SPREAD IT Brochures were distributed.The informational brochure covers basic steps on flu prevention,symptom identification, treatments, and recommendations about when to seek medical care. It also contains basic information on seasonal flu shots,H1N1 flu shot and who should NOT get a flu shot. Basic Prevention Procedures include: • Wash your hands often or use alcohol based hand cleaners with at least 60%alcohol • Cover your mouth&nose when coughing or sneezing • Stay home if you are sick • Avoid touching your eyes,nose or mouth • Get a flu shot CONFERENCE COMMITTEE [PAUL HUTTER] Sponsors&Conference Paul was not able to attend the meeting.Joe Marcotte reported that only a few speaker slots have yet Volunteers Neededa to be filled. Anyone with interest in assisting with the conference,please contact Paul at 248-6718. cordact Paul for more 9 MSSC more information. Paul@aehr.on COMMUNICATIONS SUB-COMMITTEE[PATRICK O'NEILL,Chair] November 12 @ Patrick reported that the Communications Sub-Committee will hold their meetings 1-hr before the 12:30 p.m.Fire LEPC meetings. Station#1 BIG SKY 11 CONSORTIUM[JIM KRAFT] No report TRAINING SUB-COMMITTEE[MIKE GLANCY/PAUL DEXTRAS] Joe reported that Mike Glancy is seriously ill and that any future meeting of the Training Sub- Committee has been suspended.Any future training opportunities will be emailed to LEPC agencies as the information becomes available. NEW BUSINESS ETHICS IN EMERGENCY MANAGEMENT[Joe Marcotte] Proposed workshop using the Alabama model. The scope would not be restricted to health care related decisions made during emergencies. Joe reported that he has spoken with Fred Naher, Montana State Training office asking if they have considered or are making any plans to conduct an Ethics in Emergency Management workshop at the State level. EMERGENCY SERVICE FUNCTION Joe gave a heads up that this assessment may be forth coming for Yellowstone County. AGENCY EDUCATION SESSIONS(10 MINUTES) It was decided that at the end of each LEPC meeting a different LEPC Agency would do a brief(10 minute)educational summary of their role in an emergency response.The role they will/can play in an emergency response or event situation; their response capabilities and resources available to them. United Way volunteered to make the presentation in November; YARES will be on the December Agenda. Below is the tentative list of when your Agency is scheduled to make your 10 minute presentation. If I've missed anyone,please let me know. Date Agency November 2009 United Way December 2009 YARES January 2010 Yellowstone County DES February 2010 Yellowstone County Sheriff's Office March 2010 US Postal Service OCTOBER 8,2009 MINUTES 3 • LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 MINUTES Date Agency April 2010 US Marshal's Service May 2010 Sysco Food Service June 2010 Stillwater County Public Health July 2010 St.Vincent Healthcare&HELP Flight August 2010 RiverStone Health September 2010 National Weather Service October 2010 MSU-Billings Police November 2010 MSSC December 2010 Montana Army National Guard January 2011 Montana Highway Patrol February 2011 Montana District V—DES March 2011 Lutheran Disaster Response April 2011 Lockwood Water&Sewer May 2011 Lockwood Fire Department June 2011 Laurel, City of—Police&Fire/Ambulance Dept July 2011 HOPE Dogs August 2011 _ Hansers Automotive September 2011 FBI October 2011 ExxonMobil November 2011 DXP—Safety Master December 2011 DPC January 2012 County Water District—Billings Heights February 2012 ConocoPhillips March 2012 CHS Refinery April 2012 Business Watch Montana May 2012 Brenntag Pacific June 2012 Billings Public Schools July 2012 Billings Clinic August 2012 Billings City of—Police Dept September 2012 Billings City of—Public Works October 2012 Billings City of—Fire Dept November 2012 Billings City of—Airport Fire Dept December 2012 Big Sky EDA January 2012 Baptist Disaster Relief February 2012 American Red Cross March 2012 American Medical Response April 2012 Advanced Care Hospital of MT May 2012 June 2012 OLD BUSINESS Nothing new to report OTHER FAMILY ASSISTANCE NETWORK Group[Dan Bryan] Pending BUSINESS No report. There being no other business the meeting was adjourned @ 2:30 p.m. The next meeting will be November 12.2009 Cad 1:30 P.M. OCTOBER 8,2009 MINUTES 4 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 MINUTES ATTENDANCE RECORD—OCTOBER 8,2009 MEETING Present Name Company Federally Miles TOTAL Funded Travelled ATTENDANCE Yes I No Sommerville,Richard Advanced Care Hospital of MT Syvertson,Suzanne Advanced Care Hospital of MT Lambert,Loma Advanced Care Hospital of MT * Gurchiek,Lyndy American Medical Response X * Westmoreland,Melody American Medical Response No 5 LaFurge,Stephen American Red Cross X Washburn,Jill American Red Cross No 1 Edlin,Jim Baptist Disaster Relief Lehm,Dianne Big Sky EDA—Project Impact No Nordlund,Patty Big Sky EDA No Bryan,Dan Billings,City of—Airport Fire * Glancy,Mike Billings,City of—Airport Fire No Gates,Mike Billings,City of—Airport Fire Dextras,Paul Billings,City of—Fire X * Gibson,Kathy Billings,City of-Fire No 1 X Larson,Terry Billings,City of-Fire No 1 Odermann,Frank Billings,City of—Fire Regele,Ed Billings,City of-Fire Yerger,JoLynn Billings,City of-HRD X Bedford,John Billings,City of-Police 5 * Krizek,Boris Billings,City of-Public Works j X * Workman,Gary Billings,City Public Works—Water No 3 X * Marcotte,Joe Billings Clinic 1 Aders, Kathy Billings Public Schools X Tumquist,Bob Brenntag Pacific, Inc. No 35 Cox,Meridith BusinessWatch Montana No X Kimble,Brad CHS Refinery—Laurel No 20 Lowe,Russ CHS Refinery—Laurel X * Taylor,Susan ConocoPhillips No 1 Harmon,Jeff Conoco Pipeline Scheppele,Barbara Cooper Creative Ads X Nieskens,Duke County Water District of Blgs Heights No 3 Barone, Christopher Dept of Homeland Security * Rosh,Ron DPC X * Ashworth,Jeff DXP-Safety Master No 1 X * Drain,Kelly ExxonMobil No 3 Facer,Bill FBI Cunningham,Jim Hansers Automotive DeWitt,Susan HOPE Dogs X Findley,Lyn HOPE[Animal Assisted Crisis Response]Dogs No 5 X Vaught,Tanya HOPE Dogs No 5 OCTOBER 8,2009 MINUTES 5 • LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILUNGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 MINUTES Name Company Federally Miles TOTAL Funded Travelled ATTENDANCE Yes/No Moore,Doug Indian Health Service Reiter,Tim Laurel City of No 18 Yeager, Derrick Laurel Fire Dept Musson,Rick Laurel Police Dept Hutton,Allan Lockwood Fire Dept X Rash,William Lockwood Fire Dept No 7 Woods,Woody Lockwood Water&Sewer Reed,Tony Lockwood Water&Sewer * Haaland,Cliff Lutheran Disaster Response No Toney,Dan MT Dept of Labor/Safety Bureau * Hanson,Charlie MT Dist.V DES Rep. * Baum,Craig Montana Highway Patrol No X Bunch,Paul Montana Army National Guard 5 Jones,Thomas Montana Army National Guard Huffer,Paul MSSC No Smith,Michael MSSC Davis,Adam MSU-Billings—Police Forshee,Scott MSU-Billings—Police Fachini,Susan MSU-Billings-Police Frieders,Thomas National Weather Service Thomas,Samuel One Eighty Communications Hams,Hillary Riverstone Health No Hedrick,Debbie Riverstone Health Juarez,Joshua Riverstone Health No X Neill,Greg Riverstone Health Yes 1 X Rapkoch,Arianne Riverstone Health 1 Schneeman,Barbara Riverstone Health Taylor,Tamalee Riverstone Health X Coble,T.C. St.Vincent HELP Flight 1 X Dugan,Bill St.Vincent Healthcare 1 X O'Neil,Patrick St.Vincent Healthcare 1 X Grim,Jill Stillwater County Public Health Yes 100 X Kelly,Chuck Sysco Food Service 4 Shipley,Terry Transportation Security Adm Ostermiller,Rod US Marshal's Service Wessel,Carol US Marshal's Service Weinreis, Shane US Water Rescue Dive Team No Haight,Rae Ann United States Postal Service X Centifanto, Sheri United Way—VISTA No 2 X Sanderson, Pam United Way Volunteer Center No 1 Washbum,Jill United Way/Red Cross West,Debbie United Way Viviano,John VA Vet Center—Mobil Vet Center Yes Carpozi,H.Starr Volunteer-EOC Heinricht,Oscar OCTOBER 8,2009 MINUTES 6 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILUNGs,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 MINUTES Name Company Federally Miles Attendance Funded Travelled Total Yes/No X Bikle,Chuck&Laura YARES,Radio Club No 6 Gansel,Todd YARES,District Emergency Coord X Glass,Ron YARES,Radio Club No 6 Stanton, Paul YBGR • Kraft,Jim Yellowstone County DES Yes Luppen,Janelle Yellowstone County GIS Mann,Shelli Yellowstone Lodging Assoc—Boothill Inn * O'Donnell,Kent Yellowstone Co- Sheriff Paris,Daniel Yellowstone Co- Sheriff SSG Chris Schuff 83rd Civil Support Team Sandburg,Tom 83rd Civil Support Team Verrill,Todd 83rd Civil Support Team TOTAL ATTENDANCE 30 OCTOBER 8,2009 MINUTES 7 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8Th AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR SEPTEMBER 10,2009 MINUTES 2010—15TH ANNUAL LEPCIMSSC SAFETY CONFERENCE•POTENTIAL TRACKSITOPICS OCCUPATIONAL HEALTH&SAFETY CONSTRUCTION TRANSPORTATION MEDICAL HEALTHCARE "HUMAN RESOURCES EMERGENCY MANAGEMENT • Work Place Violence • Drug&Alcohol • Infectious/Contagious • Generations—Aging Workforce • PPE • NFPA 70-E • DOT Compliance Disease concerns • Emergency Response& • Pandemic • The Boomers are Coming Recovery;operations • When OSHA comes calling • Defensive Driving planning • Prescription Drug Abuse • Recruiting Gen X&Y • Developing Safety Programs • Terrorism &the Economy • Workplace stress • Generational Communication • Dealing with Media • Safety • Healthcare Compliance • Team Building • OHS Best Practices Forum with Codes&Standards • Safety&Insurance Issues:Legal • Healthcare Emergency Update Management Response • Selling Safety to Senior Management • Front Line Supervisors Role in Safety • Safety Audit Process • Measuring Safety Performance OCTOBER 8,2009 MINUTES 8 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BIWNGS,MT 59101 JOE MARCOTTE,CHAIR NOVEMBER 12,2009 AGENDA AGENDA November 12, 2009 FIRE STATION#1 1:30 P.M. [PLEASE USE THE 2300 9TH AVENUE NORTH ENTRANCE] INTRODUCTIONS MINUTES QUARTERLY FINANCIAL REPORT--[Jim Kraft] Reports will be presented quarterly in the months of March,June,September,and December. COMMITTEE REPORTS 1) EXERCISE DESIGN COMMITTEE REPORT[Jeff Ashworth] 2) GRANTS SUBCOMMITTEE[Diane Lehm] 3) CAER I CITIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) UNIFIED HEALTH COMMAND&MEDICAL RESERVE CORPS[Debbie Hedrick] 5) CONFERENCE SUBCOMMITTEE[Paul Hutted 6) COMMUNICATIONS SUBCOMMITTEE[Patrick O'Neill] 1.Big Sky 11 Consortium[Jim Kraft] 7) TRAINING SUBCOMMITTEE[Mike Glancy,Paul Dextras] • Training Sub-Committee reports suspended until further notice. Any up-coming training opportunities will be emailed to LEPC members as we hear about them. OLD BUSINESS 1. NEW BUSINESS 1. UNITED WAY—EMERGENCY RESPONSE EDUCATIONAL SUMMARY—10 MINUTES OTHER BUSINESS MEETING DATES FOR 2009[2,0 THURSDAY OF EACH MONTH @ 1:30 P.M.-UNLESS OTHERWISE NOTED] JANUARY-8721)W 2009 JULY 93-200a AUCUST 2009 MARCH 009 APRIL-92009 OCTOBER-82009 Wit-14,200g NOVEMBER 12,2009 JUNE-1472009 DECEMBER 10,2009* ANNUAL BUSINESS MEETING—ELECTION OF OFFICERS OCTOBER 8,2009 MINUTES 1