HomeMy WebLinkAboutLocal Emergency Planning Committee LEPC Minutes 05.13.2010 11
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8TH AVENUE NORTH—BILLINGS,MT 59101
JOE MARCOTTE,CHAIR
MINUTES
MAY 13,2010
The meeting was called to order by Vice-Chair,Rick Musson@ 1:30 p.m.
INTRODUCTIONS
AGENDA ITEMS DISCUSSION ACTION STEPS/
FUTURE EVENTS
MINUTES Minutes from the previous meeting approved as amended.[Bedford/Ashworth/Mahoney]
FINANCIAL QUARTERLY FINANCIAL REPORT[JIM KRAFT] Next quarterly report
REPORT The next financial report is due June 2010.
June 2010
Balance in account$19,585.21.
Encumbered$4,086.03(balance of Health Grant for"Ready Yellowstone"campaign).
Actual LEPC Balance:$15,499.18
COMMITTEE EXERCISE DESIGN COMMITTEE:[JEFF ASHWORTH,CHAIR] Next meeting:
REPORTS May 25,2010
MAY 5: OPERATION COYOTE 2010 EXERCISE REPORT: The exercise in Laurel went well. Great
interaction between emergency responders and the victims. Approximately 50-60 people attended
the Exercise'hot-wash'the following day.The after action report is being completed and should be
available by the June meeting. Many thanks to the CHS Refinery and the citizens of Laurel for
hosting the exercise.
No other exercises are currently on the books.
The Airport will be conducting a table top exercise on May 19th.
Jim Kraft reported that he had heard that Elysian School would be conducting a full-scale evacuation
on May 19th,but that it was not confirmed.
GRANTS COMMITTEE[DIANNE LEHM,CHAIR]
Dianne Lehn reported that there is not much new going on with grants and or completely new grant
opportunities.
HAZARDS MITIGATION—FUEL REDUCTION GRANT-SUB-DIVISIONS: Still pending
ASSISTANCE TO FIREFIGHTER GRANT Dianne reported that it was her understanding that Lockwood Fire
District has received notification of award under the 2009 Assistance to Firefighters Grant process.
The 2010 Assistance to Firefighters Grant process closes May 28,2010.
YELLOWSTONE COUNTY OPERATIONS PLAN:Pending.
Jim Kraft reported that a Buffer Zone Protection/law enforcement related grant has been given to
Cenex/Laurel in the amount of$200,000 for the purchase of thermal imagers,radio equipment,etc.
MAY 13, 2010 MINUTES 3
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8TH AVENUE NORTH—BILLINGS,MT 59101
JOE MARCOTTE,CHAIR
COMMITTEE CAEN/CITIZENS CORPS[PAM SANDERSON] Volunteers
REPORTS Pam reported that she had a conversation recently with Jan Lombardi,Governor's Office regarding www voucanvolunteer.orq
her disappointment in the Citizens Corps funding not coming down to the local level.
She also reported that she has been in contact with Lori Brown and that she may be interested in
conducting State-Wide and/or regional CERT (Community Emergency Response Training) here in
Billings. The training could be endorsed by the LEPC but would be training and skills for individuals.
Participants in Yellowstone County could then affiliate with disaster response volunteer agencies
such as CAER—Citizen's Corps,etc.
For more information, contact Pam at 252-3839, extension #15. Also if you are interested in
becoming a volunteer see www.youcanvolunteer.orq
HEALTH&MEDICAL ADVISORY GROUP(HMAG)[DEBBIE HEDRICK]
Greg Neill reported not much going on. H1N1 seems to be winding down and the sub-committee
continues to work on the review of the medical portion of the disaster plan.
CONFERENCE SUB-COMMITTEE(PAUL HUTTERj
In the absence of Paul Huffer, Dianne Lehm reported that the Conference Committee has begun
preliminary work on the 2011 Conference. She reported that the last Committee meeting they
were discussing the benefits of reducing the number of'tracks'offered at the 2011 Conference.
She reported that the Conference Committee will be soliciting ideas and suggestions for next
year's Conference shortly.
COMMUNICATIONS SUB-COMMITTEE[PATRICK O'NEILL,Chair] Next Meeting:
Due to the absence of the Committee Chair, the Communication Sub-Committee meeting was June10,2010
cancelled. 12:30 p.m.
Fire Station#1
BIG SKY 11 CONSORTIUM[JIM KRAFT]
Jim Kraft reported that work continues on the various tower sites throughout Yellowstone County.
The Dunn Mountain site,which was found to be unstable due to mining activities in the area,has not
been eliminated completely as a usable tower site location, however another site in the Duck Creek
Road area was identified as a suitable microwave installation location for the State plan. Coburn Hill,
Pompey's Pillar,Skyview High School and Sacrifice Cliffs are key areas for towers and/or relay sites
for Yellowstone County.
The 2nd phase of the State-Wide Interoperability Plan is to get all public safety users on the same
system,on the various sites throughout the State.
TRAINING SUB-COMMITTEE:
HF Acid First Aid Seminar- May 19&20,2010 Billings Clinic—Mary Alice Fortin Center Mary Alice Fortin
ConocoPhillips is cordially inviting you to attend a FREE HF Acid First Aid Seminar,presented by Center Conference
William Parson MD,MPH,ConocoPhillips Medical Director on May 19th and 20th. This course is Rooms B&D
appropriate for EMT's,emergency responders,emergency room physician and nurses,occupational
health worker clinics,and law enforcement.
L-449 ICS TRAIN-THE-TRAINER COURSE: June 14-18, 2010, MSU-BILLINGS, Presented by the
Center for Domestic Preparedness: Course Description - This course prepares participants to
deliver AND/OR manage ICS curricula.While ICS 100 and 200 courses are addressed,the major
emphasis is on ICS 300 and 400. Target Audience: Law enforcement, EMS, fire, hazardous
materials (HazMat), public works, government, public safety communications, health care and
public health.
MAY 13, 2010 MINUTES 4
II
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8TH AVENUE NORTH—BILLINGS,MT 59101
JOE MARCOTTE,CHAIR
Pre-requisites: ICS-100. ICS-200. ICS-300. ICS-400. IS-700.a. and IS-800.a courses offered by
the Federal Emergency Management Agency (FEMA)or the Center for Domestic Preparedness
(CDP) or equivalent agency. Participants must have worked as IC, command OR general staff
positions on incidents that went longer than one operational period OR an incident OR exercise
that involved a written action plan and involved multiagency coordination. Participants will agree to
conduct or manage at least two ICS courses in their jurisdictions within 2-years of course
completion. Physical location TBA. Registration Fee: $10.00. Registration Deadline: May 28,
2010. Application is amended to this document.
CRISIS LEADERSHIP FOR LOCAL OFFICIALS-JULY 12-13,2010• HILTON GARDEN INN BILLINGS. The
National League of Cities (NLC) in cooperation with the International City/County
Management Association (ICMA) will be conducting an emergency training program "Crisis
Leadership for Local Officials" funded by the Department of Homeland Security. This two-day
program is intended to educate local leaders about their role in emergency management as
well as support the National Preparedness Goal of meeting specific national priorities of
expanded regional collaboration,as well as strengthening information sharing and inter-operability
communications. The course will help improve intra and intergovernmental coordination,
communication,and mutual/automatic aid during and after a disaster. Pre-requisite:Should be
familiar with your local emergency operations plan and have taken the IS100, IS700A and
IS800. This course will effectively address the four missions of emergency management,
prevention,protection,response and recovery.
COURSE OUTLINE: Identify hazards that impact your community and region. Identify your
community and region's emergency management structure. Identify the critical roles and
responsibilities of local elected and appointed officials before,during, and after emergencies. Identify
the types of resources in the community and region. Recognize your community and region's
limitations and how to access additional resources. To register or learn more about the training
course,visit NLC's website at httn://www.nlc.ora
MEDICAL PREPAREDNESS&RESPONSE TO BOMBING INCIDENTS(MPRBI) PER-233 AND MGT 348
This course addresses medical preparedness for and response to blast effects through a
combination of lectures, small group activities and tabletop participant exercises. Participants
completing this course will gain an enhanced understanding and awareness of issues and
considerations relating to a bombing incident. Content areas include identification of targets,
explosives characteristics, pre-attack indicators, pre- and post-detonation response, bombing
injuries,security,and resource management.
This course represents a cooperative effort between the Energetic Materials Research and Testing
Center(EMRTC)and the National Emergency Response and Rescue Training Center(NERRTC),
which is operated by the Texas Engineering Extension Service, a member of The Texas A&M
University System.
Training Level:Awareness
Venue:Determined by Local Host
Course Length:16 hours
Participant Audience:
•Nurses
•Physicians
•Emergency Room Personnel
•Emergency Medical Services(EMS)Personnel
•Emergency Managers
•Hospital Administrators
MAY 13, 2010 MINUTES 5
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8TH AVENUE NORTH—BILLINGS,MT 59101
JOE MARCOTTE,CHAIR
•Hospital Emergency Planners
Prerequisites: None, although familiarity with the National Incident Management System (NIMS)
and the Incident Command System(ICS)via completion of FEMA independent study courses IS-
100,IS-200,and IS-700(or their equivalents)is recommended.
Class Size:Maximum of 50 participants
Continuing Education Hours: This continuing education activity is approved by the Continuing
Education Coordinating Board for Emergency Medical Services (CECBEMS), Emergency Nurses
Association(ENA)and American Academy of Family Physicians(AAFP).
For more information, contact: TEXAS ENGINEERING EXTENSION SERVICE, National
Emergency Response and Rescue Training Center John Rinard, 301 Tarrow College Station,
Texas 77840-7896,979.458.2262 or 877.438.8877(toll-free)john.rinard@teexmail.tamu.edu
NEW BUSINESS RED CROSS VOLUNTEERS: Jill reported that the State received a grant from the Wal-Mart Foundation
which provided enough funding to purchase 8 shelter manager kits, supplies and vests to identify
Red Cross members.She reported that they have been working on sheltering agreements, 15 within www.montanaredcross.orq
the state and 7 in Yellowstone County.
She also reported that they have been receiving calls for volunteers for National deployments.
Anyone interested in becoming a Red Cross volunteer contact Jill at JIII.washburn(S rockv.edu You
can also visit their web site for more information.
ICS SIMULATOR LAB:
Jim Kraft reported that the Fire Department is currently seeking funding and donations to
purchase an ICS simulator for a proposed Incident Command Lab in the basement of Fire Station
#1. The proposed purchase of laptop computers and software,from a company called "Flame
Sim"would allow emergency responders to simulate a structure fires and 'role play'the incident
using the computer based program. At last report, ConocoPhillips, Lockwood Fire, ExxonMobil
and the Billings Fire Department and Yellowstone County DES have pledged funding and support
for the ICS Lab.Jim also reported that Billings Fire Assistant Chief Frank Odermann stated that it
could be used for the EOC.
To find out more about the ICS Lab,contact Frank Odermann,657-8421.
PET-A-PLOSIA
Chuck Bikle invited everyone to attend the event:Saturday,May 22nd,Downtown,parade @ the
SkyPoint.
DAY OF CARING DAY OF CARING
September 16, 2010 is the date. Project suggestions are now being accepted. Please contact SEPTEMBER 16TH
Pam Sanderson with any and all suggestions for Day of Caring projects.
Contact Pam at 252-3839,extension#15.
AGENCY EDUCATION SESSIONS(10 MINUTES)
SYSCO FOODS: CHUCK KELLY
Chuck reported that he became aware and involved with the Yellowstone County LEPC due to the
H1 N1 outbreaks and the review of their own pandemic response plan.
MAY 13, 2010 MINUTES
LOCALEMERGENCY
MPLANNING COMMITTEE
2305 8TH AVENUE NORTH—BILLINGS,MT 59101
JOE MARCOTTE,CHAIR
He reported that Sysco is the global leader in selling, marketing and distributing food products and
paper products to restaurants,healthcare and educational facilities,lodging establishments and other
customers who prepare meals away from home. Its family of products also includes equipment and
supplies for the foodservice and hospitality industries.
On a local level,Sysco employs approximately 375 people with more than 5,000 customers. Part of
their response plan was an expansion project that should be completed by the end of the month,the
installation of a generator system that will keep the cooler functioning in the event of an emergency.
And most critical to their goal of keeping the Sysco facility functioning and to service priority care
customers was to focus on cross-training their employees.
For Sysco, it began with a promise to assist foodservice operators in providing consumers with
solutions for meals consumed away from home.Since the initial public offering in 1970,when sales
were $115 million. In 1977 Sysco surpassed its competitors to become the leading supplier to
"meals-prepared-away-from-home" operations in North America. Since then, the industry it serves
has expanded from$35 billion to more than$200 billion.
Many solid customer relationships have been nurtured along the way,countless dining trends and
meal alternatives have evolved,and today the decision to consume meals prepared away from home
is as much necessity as choice.
The company operates 186 distribution facilities serving approximately 400,000 customers. Sysco's
product lines are as diverse as the 50,000 employees who support its daily operations.They include
not only the ingredients needed to prepare meals, but also numerous ancillary preparation and
serving items. As a result, Sysco can make a difference in its customers' lives and the success of
their businesses. Sysco's Mission-Helping Our Customers Succeed.
When asked about what Sysco would do if the roads were closed? He reported that emergency
planning is a priority for Sysco Corporate.Alternate routes and detour plans are already in place to
get units to their locations.
When asked about Sysco customers? He stated that becoming a Sysco customer is easy, but it's
important to remember that as a business-to-business company, we only deliver to business
addresses.
For more information about Sysco visit the company's Internet home page at www.sysco.com.
St. Vincent's HELP Flight is next on the list for the 10 minute Agency presentation.
There being no other business the meeting was adjourned @ 2:30 p.m.
Reminder: The next meeting will be June 8, 2010 1:30 P.M.
MAY 13, 2010 MINUTES 7
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8TH AVENUE NORTH-BILLINGS,MT 59101
JOE MARCOTTE,CHAIR
JUNE 10,2010 AGENDA
AGENDA
JUNE 10, 2010
FIRE STATION#1 [USE THE 2300 9TH AVENUE NORTH ENTRANCE]
1:30 P.M.
INTRODUCTIONS
MINUTES
QUARTERLY FINANCIAL REPORT--[Jim Kraft]
Reports will be presented quarterly in the months of March,June,September,and December.
COMMITTEE REPORTS
1) EXERCISE DESIGN COMMITTEE REPORT[Jeff Ashworth]
2) GRANTS SUBCOMMITTEE[Dianne Lehm]
3) CAER I CITIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson]
4) HEALTH&MEDICAL ADVISORY GROUP(HMAG)[Debbie Hedrick]
5) CONFERENCE SUBCOMMITTEE[Paul Hutted
6) COMMUNICATIONS SUBCOMMITTEE[Patrick O'Neill]
1.Big Sky 11 Consortium[Jim Kraft]
7) TRAINING SUBCOMMITTEE[Mike Glancy,Paul Dextras]
1. HF Acid First Aid Seminar- Mav 19&20,2010 Billings Clinic—Mary Alice Fortin Center
2. L-449 ICS TRAIN-THE-TRAINER COURSE:June 14-18,2010
3. CRISIS LEADERSHIP FOR LOCAL OFFICIALS-JULY 12-13,2010• HILTON GARDEN INN BILLINGS
4. MEDICAL PREPAREDNESS&RESPONSE TO BOMBING INCIDENTS(MPRBI) PER-233 AND MGT 348
OLD BUSINESS
1.
NEW BUSINESS
1. AGENCY EDUCATION SESSIONS(10 MINUTES) - ST.VINCENT HELP FLIGHT
OTHER BUSINESS
MEETING DATES FOR 2010 (2ND THURSDAY OF EACH MONTH Oe 1:30 P.M.-UNLESS OTHERWISE NOTED]
JANUARY-1472040 JULY 8,2010
' - -- - AUGUST 12,2010
MAY 13, 2010 MINUTES 1
LOCAL EMERGENCY PLANNING COMMITTEE
2305 8TH AVENUE NORTH-BILLINGS,MT 59101
JOE MARCOTTE,CHAIR
JUNE 10,2010 AGENDA
MARCH 11,2010 SEPTEMBER 9,2010
APRIL 8,2010 OCTOBER 14,2010
MAY 13,2010 NOVEMBER-14,2644[VETERANS DAY] NOVEMBER 18,2010
JUNE 10 2044 DECEMBER 9,2010*
ANNUAL BUSINESS MEETING-ELECTION OF OFFICERS
MAY 13, 2010 MINUTES 2