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Home My WebLink AboutLocal Emergency Planning Committee LEPC Minutes 10.14.2010 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH-BILLINGS,MT 59101 JOE MARCOTTE,CHAIR AGENDA OCTOBER 14,2010 FIRE STATION#1 [PLEASE USE THE 2300 9TH AVENUE NORTH ENTRANCE] 1:30 P.M. INTRODUCTIONS MINUTES QUARTERLY FINANCIAL REPORT-—[Duane Winslow] Reports will be presented quarterly in the months of March,June,September,and December. COMMITTEE REPORTS 1) EXERCISE DESIGN COMMITTEE REPORT[Jeff Ashworth] 2) GRANTS SUBCOMMITTEE[Dianne Lehm] 3) CAER I CITIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) HEALTH&MEDICAL ADVISORY GROUP(HMAG)[Debbie Hedrick] 5) CONFERENCE SUBCOMMITTEE[Paul Hutted 6) COMMUNICATIONS SUBCOMMITTEE[Patrick O'Neill] 1.Big Sky 11 Consortium[Duane Winslow] 7) TRAINING SUBCOMMITTEE[Mike Glancy,Paul Dextras] 1. OLD BUSINESS 1. NEW BUSINESS 1. AGENCY EDUCATION SESSIONS(10 MINUTES)- MSU-BILLINGS POLICE DEPT OTHER BUSINESS MEETING DATES FOR 2010 [2ND THURSDAY OF EACH MONTH @ 1:30 P.M.-UNLESS OTHERWISE NOTED] JANUARY-1472044 Amv01�v 21 fl vuL-4-8-r201-0 Adsds;4-272010 MARCH 11,2010 SEPTEMBER20;4 APRIL-84040 OCTOBER 14,2010 MAY 13,2010 NevEms [VETERANS DAY] NOVEMBER 18,2010 UNE 40 DECEMBER 9,2010* ANNUAL BUSINESS MEETING-ELECTION OF OFFICERS Page 1 of 8 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8Th AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR MINUTES SEPTEMBER 9,2010 The meeting was called to order @ 1:30 p.m.by LEPC Chair Joe Marcotte. INTRODUCTIONS AGENDA ITEMS DISCUSSION ACTION STEPS I FUTURE EVENTS MINUTES Minutes were approved as distributed: FINANCIAL QUARTERLY FINANCIAL REPORT[DUANE WINSLOW] Next Quarterly REPORT Financial Reports are given quarterly:March,June,September,December Report: Balance in account approx.$22,000. Encumbered$4,086.03(balance of Health Grant for"Ready December 2010 Yellowstone'campaign). Balance:approx.$18,000 COMMITTEE EXERCISE DESIGN COMMITTEE:[JEFF ASHWORTH,CHAIR] Next meeting: REPORTS Jeff unable to attend. September 28th Committee members reported. 10:00—11:00 a.m. Two exercises are currently in the planning stages. Billings Clinic Room E,Mary Alice November:National Weather Service Tabletop:Volcano Fortin Center Next May:Airport FAA required compliance exercise GRANTS COMMITTEE[DIANNE LEHM,CHAIR]-DIANNE was unable to attend.No report • PDM to be updated so there is eligibility for funds. • Funding DNRC helping with lead study and mitigation on the West End. Another public meeting in a month to look at alternatives and move forward with mitigation in the future. • $20,000 purchase of fire shelters for rural areas. • HMEP grant just came out. Joe requested specifics. Will likely pursue as support for the spring conference. CAERICR¢ENs CORPS[PAM SANDERSON] Volunteers are always Pam was unable o attend but submitted her report to Joe electronically. needed. Ideas for Day of Caring projects? Contact Pam Sanderson @ 252- September is National Preparedness Month and a good time to put forth a preparedness message 3839 in your workplaces. If you go to ready.gov and click on National Preparedness Month you can www.voucanvolunteer.orq register and have access to web banners, printed materials,short videos that you can use. Thank you to Arianne Snyder for the great article in the Health section of the newspaper a few days ago on being prepared to help yourself and your neighbors. We are intending to have a joint training for organizations with affiliated volunteers as well as those on the CERT list the end of September. Pam is working with the Red Cross on date and place but has not,at least at this time,received confirmation from them. She will keep trying. It will be hosted by the Red Cross and Humane Society and will focus on"Are YOU Ready7' The intent will be to remind affiliated volunteers that they need to be ready to respond in case of a disaster and what they should have in place to be ready. Page 2 of 8 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8Th AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR HEALTH&MEDICAL ADVISORY GROUP(HMAG)[GREG NEIL FOR DEBBIE HEDRICK] Essentially,the subcommittee took the Summer off—meetings will resume next month Joe Marcotte explained the importance of getting the flu vaccination this year due to severity of H2N3 strain that leads to hospitalizations. Distribution of vaccine will likely begin around October 1. This year's vaccine does contain vaccine for H1 N1 as well. COMMITTEE CONFERENCE SUB-COMMITTEE[PAUL HUTTER] REPORTS Paul was unable to attend.Joe Marcotte reported that work on the 2011 conference is well underway.Progress has been made in key areas. Paul is making great strides. One key topic is Ethics in Emergency Management. While it was reported last month that consideration was being given to a merger with the Governor's Conference for 2011,due to the legislative session,that plan has been tabled. However,the plan is a definite for the 2012 MSSC/LEPC and Governors Conference. One mailing has been sent— brochure is being finalized. Deposit on Holiday has been made. Use HMAP grant funds for keynote speaker. Diane,Duane and Paul will work on the grant. COMMUNICATIONS SUB-COMMITTEE[PATRICK O'NEILL,Chair] Patrick reported that the Communications Sub-Committee met @ 12:30 today to discuss the development of a communications system for the EOC. The following are keys activities: • Identify what equipment is available. Contact Duane to inventory • Come up with Communications Guide • Build Communications Glossary—draft available soon BIG SKY 11 CONSORTIUM[DUANE WINSLOW] No report. Duane was unable to attend the meeting. TRAINING SUB-COMMITTEE:[MIKE GLANCY] September 17-18: Ham Radio Operators License Exam Prep Class. Ron Glass will forward information for this class to Keg and it will be distributed to all LEPC agencies. September 18: Intl Humanities — Rimrock Mall — visit Montana Red Cross web site for more information. October 1:NIMS 100-200-700-800 Certification Course: ExxonMobil would like to offer 5 seats to attend the one day training class to pick up on-line certifications for the National Incident Mgmt System(NIMS). Location:College of Technology,Room#127 in the new Health&Science Building,7:00 a.m.-5:00 p.m. We will be providing lunch for all attendees.Contact Kelly Drain, Emergency Response Supervisor @ Exxon Mobil @ 406-657-526 October 4th: PER280:EMERGENCY RESPONSE:STRENGTHENING COOPERATIVE EFFORTS AMONG PUBLIC&PRIVATE SECTOR ENTITIES:Columbus Fire Station-1-day class.The flyer and a link to register for a class were emailed on August 8th.The class designed by Homeland Security in conjunction with Northwest Arkansas Community College and is a great way to bring both public and the private sectors together in building those relationships and efforts needed during an incident or disaster. This class is free to those who would like to attend. For more information contact Eric Frank,Stillwater County DES @ 406-322-8054 or via email @ efrankanstiliwater.mt.gov To register online visit:http://www.ruraltraininq.ora/training/delivery/1600 Registration deadline: September 20,2010. October 28&29—Joe Marcotte will teach combined I5-700/I5-100. Some seats may be available. November 15-16—Joe Marcotte will teach IS-200. Some seats may be available. November 29-30—Joe Marcotte will teach IS-300. A limited number of seats may be available. December 16-17—Joe Marcotte will teach IS-400. Seats are available. Page 3 of 8 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR NEW BUSINESS PRE-DISASTER MITIGATION PLAN TASK FORCE CREATION[JOE MARCOTTE] This is a short-term work team tasked with reviewing the pre-disaster mitigation plan for Yellowstone County and making the final recommendation for approval by the LEPC. Volunteers for the task force are: Joe Marcotte; Duane Winslow, Dianne Lehm, Maggie Lough and Patrick O'Neill. The team met today at 12:00 and developed a plan of action. AGENCY EDUCATION SESSION: NATIONAL WEATHER SERVICE Thank you to Tom Frieders for a very interesting and informative session. There are numerous Weather Service products I resources available. For additional information,contact Tom Frieders (652-0851) ANNOUNCEMENTS September 10: DXP Customer Appreciation BBQ September 13: Tour de Cure:Fundraiser for the American Diabetes Association. Event includes 6- ,23-,56-and 100-mile rides,all of which begin in the state park near Three Forks and our own Chuck Bikle will be one of the riders...Go'Team Chuck" September 24: Red Cross Recruitment Fair/Stillwater County DES. LEPC agencies who have handout materials that they would like to make available please contact Jill @ 598-4176 or email her for more information at washbumiCa?usa.redcross.orq MSU-Billings Police Dept is next on the list for the 10 minute Agency presentation. There being no other business the meeting was adjourned @ 2:45 p.m. Reminder: The next meeting will be October 14, 2010 as 1:30 p.m. Page 4 of 8