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HomeMy WebLinkAboutLocal Emergency Planning Committee LEPC Minutes 11.19.2010 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR AGENDA NOVEMBER 19,2010 FIRE STATION#1 [PLEASE USE THE 2300 Sr"AVENUE NORTH ENTRANCE] 1:30 P.M. INTRODUCTIONS MINUTES QUARTERLY FINANCIAL REPORT--[Duane Winslow] Reports will be presented quarterly in the months of March,June,September,and December. COMMITTEE REPORTS 1) EXERCISE DESIGN COMMITTEE REPORT[Jeff Ashworth] 2) GRANTS SUBCOMMITTEE[Dianne Lehm] 3) CAER I CITIZENS CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) HEALTH&MEDICAL ADVISORY GROUP(HMAG)[Debbie Hedrick] 5) CONFERENCE SUBCOMMITTEE[Paul Hutted 6) CRISIS COMMUNICATIONS SUB-COMMTREEIP.t.O.'S 7) COMMUNICATIONS SUBCOMMITTEE[Patrick O'Neill] 1.Big Sky 11 Consortium[Duane Winslow] 8) TRAINING SUBCOMMITTEE[Mike Glancy,Paul Dextras] 9) PRE-DISASTER MITIGATION PLAN TEMPORARY TASK FORCE OLD BUSINESS 1. NEW BUSINESS 1. AGENCY EDUCATION SESSIONS(10 MINUTES)- MONTANA SAFETY SERVICES COUNCIL(MSSC) Pagel of 11 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR OTHER BUSINESS MEETING DATES FOR 2010 [2'°THURSDAY OF EACH MONTH§1:30 P.M.-UNLESS OTHERWISE NOTED] JAN 10 JUL $10 �^_ �+.�+ �nA^�A�^� �U iET 1 00 �V�i040 APRIL--8r2040 OCTOBER 1� A 10 MAY 13,201G NOVEMBER-4172044(VETERANS DAY] NOVEMBER 18,2010 JuNE-4072040 DECEMBER 9,2010* ANNUAL BUSINESS MEETING—ELECTION OF OFFICERS PROPOSED MEETING DATES FOR 2011 [2ND THURSDAY OF EACH MONTH§1:30 P.M.-UNLESS OTHERWISE NOTED] JANUARY 13,2011 JULY 14,2011 FEBRUARY 3,2010[CONFERENCE] AUGUST 11,2011 MARCH 10,2011 SEPTEMBER 8,2011 APRIL 14,2011 OCTOBER 13,2011 MAY 12,2011 NOVEMBER 10,2011 JUNE 9,2011 DECEMBER 8,2011 Page 2of11 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR MINUTES OCTOBER 14,2010 The meeting was called to order @ 1:30 p.m.by LEPC Chair Joe Marcotte. INTRODUCTIONS AGENDA ITEMS DISCUSSION ACTION STEPS I FUTURE EVENTS MINUTES Minutes were approved as distributed: FINANCIAL QUARTERLY FINANCIAL REPORT[DUANE WINSLOW] Next Quarterly Report: REPORT Financial Reports are given quarterly:March,June,September,December December 2010 Balance in account approx.$22,000. Encumbered$4,086.03(balance of Health Grant for"Ready Yellowstone°campaign). Balance:approx.$18,000 COMMITTEE EXERCISE DESIGN COMMITTEE:[JEFF ASHWORTH,CHAIR] Next meeting: REPORTS Nov 2: Table top exercise—National Weather Service.Volcano/Yellowstone Park. Dec?: Table top exercise-St.Vincent Healthcare:Helicopter'hard landing' April,2011:Real time exercise—RiverStone Health—Activation of the National Medical Stockpile. Aug,2011:Real time exercise—Airport—National Aviation Week-plane crash/westend of the field.Plan is to use multiple victims without putting a burden on AMR Unknown: Real time exercise—MSU-Billings Campus—gunman/shooting.Planning stages only. 2015"VIGILANT GUARD"EXERCISE.Charlie Hanson reported the advanced planning committee for the next Vigilant Guard'exercise is looking for a location. Yellowstone County has been suggested as a possible location and he wanted to ask if the Yellowstone LEPC was interested in being considered as a host site? LEPC members were cautious about committing local government agencies to anything yet but express an interest in being considered as the host site. For anyone interested the after action report from the 2009 Vigilant Guard Exercise is available online. The following MOTION was made and approved To express the interest of the Yellowstone County LEPC as the host for the 2015 Vigilant Guard Exercise.(Ashworth/Lehmj Unanimous Charlie Hanson will carry Yellowstone County LEPC's interest in being the host site for the 2015 'Vigilant Guard"Exercise to Fred Naeher,Helena. Page 3of11 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8T"AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR COMMITTEE GRANTS COMMITTEE[DIANNE LEHM,CHAIR] REPORTS Dianne reported that Yellowstone County received notification of award for funding for the Hazards Mitigation grant in the amount of$101,000. She also reported that she participated in a conference call regarding the re-write of the Pre-disaster plan. November 18:Pre-disaster Mitigation Plan/Flood Study public meeting scheduled Joe Marcotte reported that the Billings Clinic received a grant through HERSA in the amount of $30,000 to spend on their evacuation plan and sleds. Joe also reported on a unique funding source through local and national corporations who offer assistance through Emergency Management Grants. CAEN/CITIZENS CORPS[PAM SANDERSON] Volunteers are always In Pam's absence, Arianne reported that they have been working on a plan to identify at-risk and/or needed. Ideas for Day of special needspopulations. Preliminarydiscussions include the need for additional people to be Caring projects? Contac P P P Pam Sandersm @ 252- involved in messaging,planning,mass dispensing.She distributed a sign-in sheet to gage the interest 3839 of LEPC member agencies. www.youcanvolunteer.ore HEALTH&MEDICAL ADVISORY GROUP(HMAG)[GREG NEIL FOR DEBBIE HEDRICK] Greg Neill reported that the Health & Medical Advisory Group will be meeting quarterly instead of monthly.Work groups will continue their normal meeting schedule. BIG SKY 11 CONSORTIUM[DUANE WINSLOW] Big Sky 11 Nothing new to report. The last meeting of the Big Sky 11 meeting failed to have a quorum of December 3,2010. attending members, so the meeting was cancelled. And due to the Thanksgiving Day holiday on November 25th and the Christmas Holiday both the November 25 and December 23rd meetings have been combined and re-scheduled for December 2,2010. TRAINING SUB-COMMITTEE:[MIKE GLANCY] Welcome back to Mike Glancy. Mike reported that training opportunities will be passed along via email as they appear. November 15-16—Joe Marcotte will teach IS-200. Some seats may be available. November 29-30—Joe Marcotte will teach IS-300. A limited number of seats may be available. December 16-17—Joe Marcotte will teach IS-400. Seats are available. COMMUNICATIONS SUB-COMMITTEE[PATRICK O'NEILL,Chair] At the last meeting of the Communications Sub-Committee the group discussed the progress of the glossary they are developing.This glossary will contain a list terms,by agency which are commonly used by emergency responders throughout the various LEPC agency members within Yellowstone November meeting County. It would be an excellent tool for those individuals with little or no knowledge of the technical cancelled communication jargon. He also reported that the group discussed the need to further develop the communications unit leader'toolkit'for use within the Yellowstone County EOC.The goal of the tool kit is to have all the supplies,forms,check sheets and other resources easily accessible in one location. In addition the group is working on development of a task book to be used for training and verifying competencies of potential communication unit leaders within the EOC. Page 4 of 11 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TM AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR COMMITTEE CONFERENCE SUB-COMMITTEE[PAUL HUTTER] REPORTS Paul Hutter reported that final plans for the March 2-3, 2011 conference are progressing. Exhibitor, sponsorship and participant information is now available. The theme of the 2011 Conference is: "A New Standard:Committed to Safety" Exhibitors: $275.00 per space which includes draping, table, electrical hook-up, all conference activities for one person).Additional people,$35.00 for each additional badge Sponsors:Bronze:$500.00;Silver:$1,000.00;Gold:$1,500.00;and Platinum:$2,000.00 Participants/Registrations: HazWoper Certification Class Only: $125.00*LEPC members($175.00 non-members) One-day Conference w/luncheon $145.00*LEPC members($195.00 non-members) Full-Conference(2-days)w/luncheons $250.00*LEPC members($350.00 non-members) Additional luncheon tickets $35.00 each Topics or breakout sessions include:Workplace violence,Ethics in Emergency Management,Safety& Insurance Issues, Measuring Safety Performance, First Air/CPR/AED, Accident/Incident Investigations,and Critical Incident Stress Management,Dealing with the Media during an emergency, prescription drug abuse, workplace stress, managing a disaster, developing safety programs, infectious/contagious disease&pandemic. The following MOTION was made and approved. To move the date and location of the March 2011 LEPC meeting to March 3, 2011 @ 1:30 p.m. at the Holiday Inn— Grand Montana. (During the 2011 LEPCIMSSC Safety Conference). [Bedford/Musson] Unanimous The following MOTION was made and approved. To invite LEPC members to attend the Key Note luncheon 112:00-1:00 p.m.]on March 3, 2011 and to have LEPC cover the cost of the luncheon for those LEPC members who attend.[Musson/Ashworth] Unanimous NEW BUSINESS CRISIS COMMUNICATIONS SUB-COMMITTEEIP.I.O'S CREATION!JOE MARCOTTE1 Joe Marcotte proposes to bring this group out of the health care areas and form a separate sub- committee within the LEPC. Public Information Officers from agencies such as law enforcement,fire, refineries,etc.will be asked to become involved. The following MOTION was made and approved MOTION: Establish a Crisis Communications Sub-Committee within the LEPC and amend the By-Laws to reflect this change.[Rapkoch/Glass] Unanimous PRE-DISASTER MITIGATION PLAN TASK FORCE CREATION[JOE MARCOTTE] This is a short-term work team tasked with reviewing the pre-disaster mitigation plan for Yellowstone County and making the final recommendation for approval by the LEPC. Volunteers for the task force are: Joe Marcotte; Duane Winslow, Dianne Lehm, Maggie Lough and Patrick O'Neill. The team met today at 12:00 and developed a plan of action. Page 5 of 11 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR NEW BUSINESS PUT IT DOWN:THE CITY OF BILLINGS DISTRACTED DRIVING LAW Reminder to all that the Billings City Council approved an ordinance that will make it illegal to talk or text on your cell phone while driving in the City. The Ordinance takes effect on October 31, 2010. The distracted-driving ordinance outlaws the use of phones and two-way radios while behind the wheel unless a hands-free device is being used. Local cell phone providers can help provide hands- free devices. Fines for those convicted of violating the ordinance can be up to$110.00 per instance. REMEMBER:If you have a cell phone when you drive—Pur IT DOWN. TOWING COMPANY PROTOCOL[CHARLIE HANSOM Charlie Hanson reported that he is involved in a committee that is reviewing how towing companies are dispatched to emergency scenes and the protocols used to determine what is sent when and where. He stated that MHP Officers request the assistance of towing companies via their state-wide dispatch center and units are dispatched on a rotation system. A laminated "vehicle identification guide" produced by the Towing & Recovery Association of American and provided by Billings Towing & Recovery was distributed. The guide provides an overview that would assist anyone responsible for requesting a towing company. It shows line drawings and gives brief descriptions of the various classes of vehicles typically on today's highways. It also shows a brief list of common questions that will need to be answered so that towing companies can respond safely and with the appropriate equipment. AGENCY EDUCATION SESSION: MSU-BILLINGS POLICE DEPT[SCOTT FORSHEE.CHIEF1 Scott Forshee introduced himself and his Assistant Chief Adam Davis. We serve as the police department for Montana State University Billings.Our organization consists of eight sworn officers,one dispatcher,two office assistants,and a revolving number of student workers (ticket writers). Our officers have received their police officers standards and training certification through the Montana Law Enforcement Academy. We respond to all criminal complaints and investigations occurring on university properties. Emergency Preparedness:MSU Billings provides a full-service professional police department. Under Montana law, University Police Officers have the same authority as other law enforcement officers in the state. The University Police Department's primary responsibility is for the law enforcement at the University, maintaining a close working relationship with other law enforcement agencies. Officers patrol University property 24 hours a day are typically the first responders for any emergency or crisis. Some of the other services that fall under the jurisdiction of the Campus Police Department include: Enforce Parking Regulations: The University Police Officers are tasked with parking enforcement. In addition to the officer's, the department employs student work study ticket writers. Lot's are patrolled day and night. Building Safety Checks: We conduct monthly safety checks across campus. Safety Escort: MSU Billings's campus is relatively crime free.However,one of our primary interests is the safety of all persons while on campus.A uniformed officer will provide anyone a personal escort to their vehicle or another location on campus. Fire Code Inspections: University Police conducts Fire Code Inspections with the cooperation of the Montana State University Fire Marshal. Page 6 of 11 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR Lockout Services: University Police may be able to provide lockout services for students,faculty,staff and visitors. Lockout services will only be provided to the person authorized access to the particular area(Residence Hall,Academic Building,Rooms or Buildings for events,and Classrooms). Motor Vehicle Assistance: Lock your keys in the car?We may be able to open your vehicle. Officers have tools to provide access to locked motor vehicles. Officers can assist in contacting a locksmith or a tow service Jumpstarts:Car battery gone dead?This is quite common on campus during the winter.An officer will respond as soon as possible and jumpstart your car. Presentations: University Police Officers give presentations to community and university members in the areas of safety, security, alcohoVdrug abuse, sexual assault/domestic assault or any other topics related to university policing. Lost and Found: The University Police department has an established policy on dealing with lost and found property congruent with our value to serve and allows for the limited storage capacity. Each campus building,including both buildings located on the West campus maintains a place to collect lost property. All property is logged into police custody,tagged with a case number,date when received, description,and date when the property will be purged. When an officer is able to determine ownership of found property,the property will be returned to the owner. Unclaimed property is kept for a minimum of 30-days and then is either auctioned with proceeds donated to the Montana State University Billings, Foundation House, MT Rescue Mission, Salvation Army or similar charitable organization or discarded or destroyed. Unclaimed money is kept for 90-days.After which it is donated to the Montana State University Billings,Foundation House Mission Statement: The Montana State University Billings Police Department is committed to provide a safe working, living and leaning environment through a service oriented pro-active problem solving approach. The department is dedicated to continually train with the students, faculty and staff to ensure crime prevention, and safety measures are in place. The department strives to maintain a partnership with state and local law enforcement to ensure the highest standards of professional service. MONTANA SAFETY SERVICES COUNCIL is next on the list for the 10 minute Agency presentation. There being no other business the meeting was adjourned @ 2:50 p.m. Reminder: Due to the Veteran's Day Holiday the next LEPC meeting has been moved to Thursday November 18, 2010 a 1:30 p.m. Page 7 of 11 LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH-BILLINGS,MT 59101 JOE MARCOTTE,CHAIR AGENCY EDUCATION SESSIONS SCHEDULE DATE AGENCY COMPLETED COMPLETED Deeember4004 YAMS COMPLETED J,aa^ COMPLETED February-2010 COMPLETEDMarth- $ COMPLETED ApFII-2010 COMPLETED May-2044 COMPLETED June-$0-1$ COMPLETED JB-1a COMPLETED #d44- 4 COMPLETED September 201 n National Weather Service COMPLETED mer 2010 November 2010 MSSC December 2010 Montana Army National Guard January 2011 Montana Highway Patrol February 2011 Montana District V-DES March 2011 Lutheran Disaster Response April 2011 Lockwood Water&Sewer May 2011 Lockwood Fire Department June 2011 Laurel,City of-Police&Fire/Ambulance Dept July 2011 HOPE Dogs August 2011 Hansers Automotive September 2011 FBI October 2011 ExxonMobil November 2011 DXP-Safety Master December 2011 DPC January 2012 County Water District-Billings Heights February 2012 ConocoPhillips March 2012 CHS Refinery April 2012 Business Watch Montana May 2012 Brenntag Pacific June 2012 Billings Public Schools July 2012 Billings Clinic August 2012 Billings City of-Police Dept September 2012 Billings City of-Public Works October 2012 Billings City of-Fire Dept November 2012 Billings City of-Airport Fire Dept December 2012 Big Sky EDA January 2013 Baptist Disaster Relief February 2013 American Red Cross March 2013 American Medical Response April 2013 Advanced Care Hospital of MT May 2013 Stillwater County Public Health June 2013 Page 8 of 11 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR ATTENDANCE RECORD—OCTOBER 14, 2010 MEETING Present Name Company Federally Funded Miles TOTAL Yes 1 No Travelled ATTENDANCE Sommerville,Richard Advanced Care Hospital of MT _ Syvertson,Suzanne Advanced Care Hospital of MT Lambert,Loma Advanced Care Hospital of MT Gilbert,Steve Alternatives,Inc. No 2 Gurchiek,Lyndy American Medical Response No 5 X Westmoreland,Melody American Medical Response No 5 Cometet,Linda American Red Cross No LaFurge,Stephen American Red Cross No 2 X Richmond,Philip American Red Cross No Washburn,Jill American Red Cross No 1 Edlin,Jim Baptist Disaster Relief X Lehm,Dianne Big Sky EDA–Project Impact No 1 Nordlund,Patty Big Sky EDA No Bryan,Dan Billings,City of–Airport Fire 1 X Glancy,Mike Billings,City of–Airport Fire No 1 Gates,Mike I Billings,City of–Airport Fire 1 Hanel,Tom Billings,City of–Council/Mayor Dextras,Paul Billings,City of–Fire 1 X Gibson,Kathy Billings,City of-Fire No 1 Larson,Terry Billings,City of–Fire No 1 X Odermann,Frank Billings,City of–Fire Yerger,JoLynn Billings,City of–HRD X Bedford,John Billings,City of–Police 5 Krizek,Boris Billings,City of-Public Works Workman,Gary Billings,City Public Works–Water No 3 X Marcotte,Joe Billings Clinic 1 Aders,Kathy Billings Public Schools Tumquist,Bob Brenntag Pacific,Inc. No 35 Cox,Meridith BusinessWatch Montana No Kimble,Brad CHS Refinery–Laurel No 20 Lowe,Russ CHS Refinery–Laurel No Jurovich,George ConocoPhillips No 1 Taylor,Susan ConocoPhillips No 1 Harmon,Jeff Conoco Pipeline No Scheppele,Barbara Cooper Creative Ads No Nieskens,Duke County Water District of Blgs Heights No 3 Barone,Christopher Dept of Homeland Security Yes Rosh,Ron DPC No X Ashworth,Jeff DXP-Safety Master No 1 Drain,Kelly ExxonMobil Refinery No 3 Facer,Bill FBI Yes X Cunningham,Jim Hansers Automotive No DeWitt,Susan HOPE Dogs No Findley,Lyn HOPE[Animal Assisted Crisis Response]Dogs No 4 Vaught,Tanya HOPE Dogs No 6 Reiter,Tim Laurel City of No 18 Yeager,Derrick Laurel Fire Dept X Musson,Rick Laurel Police Dept No 18 Page 9of11 I LOCALEMERGENCY EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR ATTENDANCE RECORD—OCTOBER 14,2010 MEETING Present Name Company Federally Funded Miles TOTAL Yes I No Travelled ATTENDANCE Lough,Maggie Lockwood Fire Council No 5 Hutton,Allan Lockwood Fire Dept Rash,William Lockwood Fire Dept No 7 Smart,Delet Lockwood Fire Dept No 7 Woods,Woody Lockwood Water&Sewer Reed,Tony Lockwood Water&Sewer Haaland,Cliff Lutheran Disaster Response No Toney,Dan MT Dept of Labor/Safety Bureau X Hanson,Charlie MT Dist.V DES Rep. Yes X Baum,Craig Montana Highway Patrol • No Bunch,Paul Montana Army National Guard 5 Jones,Thomas Montana Army National Guard Stephens,Claudia MT Migrant Council Yes 1 X Rutter,Paul MSSC No Smith,Michael MSSC X Davis,Adam MSU-Billings—Police X Forshee,Scott MSU-Billings—Police X Frieders,Thomas National Weather Service Thomas,Samuel One Eighty Communications Foreman,Mike OSHA 1 Zeilstra,Tom Pierce RV Harris,Hillary Riverstone Health No Hedrick,Debbie Riverstone Health Juarez,Josh Riverstone Health 1 X Neill,Greg Riverstone Health Yes 1 Rapkoch,Arianne Riverstone Health Yes 1 Schneeman,Barbara Riverstone Health Allen,Richard Salvation Army No 1 X Bruckner,Ramona Salvation Army No 2 Snyder,Jack Salvation Army No 1 Jackson,Kevin(Maj) Salvation Army No 2 Coble,T.C. St.Vincent HELP Flight 1 Dugan,Bill St.Vincent Healthcare 1 X Mahoney,Jason St.Vincent Healthcare O'Neil,Patrick St.Vincent Healthcare 1 Grim,Jill Stillwater County Public Health Yes 100 Kelly,Chuck Sysco Food Service 4 X Lough,Bob Sysco Food Service 4 Stanton,Paul Team Builder Inc.YBGR No 1 Shipley,Terry Transportation Security Adm Ostermiller,Rod US Marshal's Service Wessel,Carol US Marshal's Service Yes 2 Caulfield,Cathy United State Postal Service Yes 1 Haight,Rae Ann United States Postal Service Yes 1 Weinreis,Shane US Water Rescue Dive Team No Klosken,Kristen United Way No 1 Sanderson,Pam United Way Volunteer Center No 2 Page 10 of 11 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8Th AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR ATTENDANCE RECORD—OCTOBER 14,2010 MEETING Present Name Company Federally Funded Miles Attendance Total Yes I No Travelled Wash bum,Jill United Way/Red Cross West,Debbie United Way Carpozi,H.Starr Volunteer—EOC X Bikle,Chuck YARES,Radio Club No 6 Gansel,Todd YARES,District Emergency Coord X Glass,Ron YARES,Radio Club No 6 Stand,Andy YARES,Radio Club Ostlund,John Yellowstone County Commission Reno,Jim Yellowstone County Commission Kraft,Jim Yellowstone County DES Yes 1 X Winslow,Duane Yellowstone County DES 1 X Bushey,Chuck Yellowstone County Fuel Mitigation No 2 Luppen,Janelle Yellowstone County GIS Mann,Shelli Yellowstone Lodging Assoc—Boothill Inn O'Donnell, Kent Yellowstone Co- Sheriff Paris,Daniel Yellowstone Co- Sheriff Schieno,Mike Yellowstone Co—Sheriff SSG Chris Schuff 83rd Civil Support Team Sandburg,Tom 83rd Civil Support Team Verrill,Todd 83rd Civil Support Team 25 TOTAL ATTENDANCE Page 11of11