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Home My WebLink AboutLocal Emergency Planning Committee LEPC Minutes 12.09.2010 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR AGENDA DECEMBER 9, 2010 FIRE STATION#1 [PLEASE USE THE 2300 9TH AVENUE NORTH ENTRANCE] 1:30 P.M. INTRODUCTIONS MINUTES QUARTERLY FINANCIAL REPORT-—[Duane Winslow] Reports will be presented quarterly in the months of March,June,September,and December. COMMITTEE REPORTS 1) EXERCISE DESIGN COMMITTEE REPORT[Jeff Ashworth] 2) GRANTS SUBCOMMITTEE[Dianne Lehm] 3) CAER I CrTIZENs CORP COUNCIL SUBCOMMITTEE [Pam Sanderson] 4) HEALTH&MEDICAL ADVISORY GROUP(HMAG)[Debbie Hedrick] 5) CONFERENCE SUBCOMMITTEE[Paul Hutted 6) CRISIS COMMUNICATIONS SUB-COMMITTEEIP.I.O.'S[ARIANNE RAPKOCH] 7) COMMUNICATIONS SUBCOMMITTEE[Patrick O'Neill] 1.Bic Sky 11 Consortium[Duane Winslow] 8) TRAINING SUBCOMMITTEE[Mike Glancy,Paul Dextras] 9) PRE-DISASTER MITIGATION PLAN TEMPORARY TASK FORCE OLD BUSINESS 1. FOLLOW uP:GREAT DIVIDE WORKSHOP NEW BUSINESS 1. 2010 ANNUAL REPORTS FROM SUB-COMMITTEE CHAIRS 2. ANNUAL REVIEW&ADOPTION OF BY-LAWS FOR 2011 3. ELECTION OF OFFICERS FOR 2011 a) CHAIR b) VICE-CHAIR C) RECORDING SECRETARY d) TREASURER 4. AGENCY EDUCATION SESSIONS(10 MINUTES)- MONTANA ARMY NATIONAL GUARD Page 1 of 9 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR OTHER BUSINESS MEETING DATES FOR 2010 [2ND THURSDAY OF EACH MONTH @ 1:30 P.M.—UNLESS OTHERWISE NOTED] JANUARY44-2010 J &2040 • � -- AUGUST 12,2010 MARSHA72010 SErTEMOE9-200140 Arnie-84040 psTowR'IT0 MAv43,2010 e , . e - . !JUNE-44;2044 DECEMBER 9,2010* ANNUAL BUSINESS MEETING—ELECTION OF OFFICERS PROPOSED MEETING DATES FOR 2011 [2ND THURSDAY OF EACH MONTH @ 1:30 P.M.—UNLESS OTHERWISE NOTED] JANUARY 13,2011 JULY 14,2011 FEBRUARY 10,2011 AUGUST 11,2011 MARCH1072011 MARCH 3,2010 [CONFERENCE] SEPTEMBER 8,2011 APRIL 14,2011 OCTOBER 13,2011 MAY 12,2011 NOVEMBER 10,2011 JUNE 9,2011 DECEMBER 8,2011 Page 2 of 9 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8Th AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR MINUTES NOVEMBER 18,2010 The meeting was called to order @ 1:30 p.m.by LEPC Chair Joe Marcotte. INTRODUCTIONS AGENDA ITEMS DISCUSSION ACTION STEPS 1 FUTURE EVENTS MINUTES Minutes were approved as distributed,with 2 corrections. A corrected copy of the October 14,2010 meeting minutes will be distributed via email. FINANCIAL QUARTERLY FINANCIAL REPORT[DUANE WINSLOW] Next Quarterly Report: REPORT Financial Reports are given quarterly:March,June,September,December December 2010 Balance in account approx.$22,000. Encumbered$4.086.03(balance of Health Grant for`Ready Yellowstone"campaign). Balance:approx.$18,000 COMMITTEE EXERCISE DESIGN COMMITTEE:[JEFF ASHWORTH,CHAIR] Next meeting: REPORTS Nov 2: Table top exercise — National Weather Service. Volcano/Yellowstone Park. Jeff November 23,2010 reported that the NOAA sponsored exercise was a great success.Approximately 116 Mary Alice Fortin people attended.Tom Frieders will present a full report at the December meeting. Center, Room E(next to the Dec 2: Live&Table top exercise-St.Vincent Healthcare:Helicopter'hard landing' cafeteria) 10-11 a.m. April,2011:Real time exercise—RiverStone Health—Activation of the National Medical Stockpile. May,2011: Real time exercise—Airport—National Aviation Week-plane crash/westend of the field. FAA requirement. Plan is to use multiple victims without putting a burden on AMR.The exercise will focus on 4 parts: NIMS ICS system;controlled staging area; will run full-time responses;staffed access checkpoints. Unknown: Real time exercise—MSU-Billings Campus—gunman/shooting.Planning stages only. 2015 'Vigilant Guard"Exercise.Last month the Yellowstone County LEPC voted to propose Yellowstone County as a location for the 2015 Vigilant Guard exercise.Jeff reported that in the past month,a number of other communities have expressed an interest in also being the host site.At this time no location has been selected and plans are still in the preliminary stages. NATIONAL GUARD—FLOOD SCENARIO—YELLOWSTONE&TONGUE RIVER ICE JAM Charlie Hanson reported that the Montana National Guard is planning a table top exercise in Helena February 16-17. Local EOC's can and are encouraged to participate. MONTANA READY: DISASTER PREPAREDNESS 2010 CONFERENCE.December 14&15,2010,MSU-B Downtown Campus,2804 3rd Avenue North,Billings,MT. Featuring:The Honorable Sally A. Heyman,Commissioner Miami-Dade County Board of County Commissioners. Duane said that the flyer will be sent via email on Friday. To register or for more information go to www.msubillinas.edu/disaster Or call 406-896-5890 Page 3 of 9 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR COMMITTEE GRANTS COMMITTEE[DIANNE LEHM,CHAIR] REPORTS Dianne reported that a public meeting on the pre-disaster mitigation plan/flood study is tonight @ Will James Middle School. A meeting of the steering committee for the pre-disaster mitigation plan is scheduled for next week in Duane's office(Yellowstone County DES) No information has been posted or received regarding the SERC training grant. CAERICITIZENS CORPS[PAM SANDERSON] Volunteers are always Pam was unable to attend.Her report was emailed to Joe Marcotte. Joe reported that work continues needed. Ideas for Day of Contact on a plan to identify at-risk and/or special needs populations.Volunteers are still needed. Caring ;@ 252- 3839 www.voucanvolunteer.orq HEALTH&MEDICAL ADVISORY GROUP(HMAG)[GREG NEIL FOR DEBBIE HEDRICK] No report BIG SKY 11 CONSORTIUM[DUANE WINSLOW] Next Meeting: Due to the Thanksgiving Day holiday on November 25th and the Christmas Holiday both the November 25 and December 23rd Big Sky 11 meetings will be combined and re-scheduled for Big Sky 11 Thursday,December 2,2010. December 2,2010. TRAINING SUB-COMMITTEE:[MIKE GLANCY] November 29-30—Joe Marcotte will teach IS-300. Seats may be available. December 16-17—Joe Marcotte will teach IS-400. Seats are available. Contact Joe Marcotte @ 657-4824 - jmarcotte aebillingsclinic.orq for an update on spaces still available. Joe also reported that he may be doing another class in January. COMMUNICATIONS SUB-COMMITTEE[PATRICK O'NEILL,Chair] November meeting No report. cancelled COMMITTEE CONFERENCE SUB-COMMITTEE[PAUL NUTTER] MSSC:248-6178 REPORTS In the absence of Paul Huller who is on the road, Joe Marcotte stated that speakers, including the keynotes have been confirmed for the upcoming 2011 Conference scheduled for March 2-3, 2011 and that plans are underway for the 2012 Conference. 2011 Conference registration information can be obtained by contacting Paul @ MSSC. The question was raised about scholarships for the Conference.Joe stated that it has been discussed in the past. NEW BUSINESS CRISIS COMMUNICATIONSIPUBLIC INFORMATION OFFICER'S SUB-COMMITTEE rARIANNE RAPKOCH1 No report. PRE-DISASTER MITIGATION PLAN TASK FORCE [JOE MARCOTTE] No report. Page 4 of 9 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR NEW BUSINESS PROPOSED The following items will be added to the December Agenda. If you have any additional items,please let me know:gibsonkanci.billinos.mt.us DECEMBER 2010 1. 2010 Annual Reports From Sub-Committee Chairs AGENDA ITEMS 2. Annual Review&Adoption of By-Laws for 2011 3. Yellowstone River Bank erosion disaster plan 4. Election of Officers for 2011 a) Chair b) Vice-Chair c) Recording Secretary d) Treasurer AGENCY EDUCATION SESSION: MONTANA SAFETY SERVICES COUNCIL(PAUL HUTTERI No presentation was made. AGENCY REPORTS LAUREL POLICE DEPT: Rick Musson. Agenda item for December discussion.Yellowstone River Bank Erosion disaster plan. Suggestions included adding it to the pre-disaster mitigation plan;planning an exercise around a river bank failure and the impact on the community,environment and any communities downriver from the failure. BILLINGS FIRE DEPT:ICS Lab Update:Frank Odermann. Hardware in place. Simulation software installed and functional. Next step is to contract with a firm to provide in-house training to key fire personnel within the next 8-10 weeks.Final step will be to host an'open house to the public and demonstrate how the simulation software works. WEATHER SERVICE: December 3&4(5:00pm.—5:00p.m.)Joint Exercise with Ham Radio Clubs linking approximately 140 weather stations together. Tours will be held Friday night for anyone. Invitation and additional details will be emailed to LEPC members within the next week. CHS REFINERY:Currently wrapping up the most recent turn around. Planning a table-top exercise that may include a fire,missing temp employee,etc. BILLINGS CLINIC:Still dealing with water related issues due to the Father's Day tornado and flood. MONTANA ARMY NATIONAL GUARD iS next on the list for the 10 minute Agency presentation. There being no other business the meeting was adjourned @ 2:30 p.m. [Ashworth/Workman] Reminder: The next LEPC meeting will be December 9, 2010(aa 1:30 p.m. Page 5 of 9 LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH-BILLINGS,MT 59101 JOE MARCOTTE,CHAIR AGENCY EDUCATION SESSIONS SCHEDULE DATE AGENCY COMPLETED Nevent.ber,1004 j,inAlay. COMPLETED December-2404 YARES COMPLETED January-2044 Y-ellowstone-Goonty-DES COMPLETED Feb-uary 2^'^ COMPLETED COMPLETED 14 ' COMPLETED 44 COMPLETED jone-2444 St-Vifteerit-HgbP-Plight COMPLETED 0444044 COMPLETED August-2444 COMPLETED September. 2010 COMPLETED October 2010 CANCELLED November-2044 ,MSS& December 2010 Montana Army National Guard January 2011 Montana Highway Patrol February 2011 Montana District V-DES March 2011 Lutheran Disaster Response April 2011 Lockwood Water&Sewer May 2011 Lockwood Fire Department June 2011 Laurel,City of-Police&Fire/Ambulance Dept July 2011 HOPE Dogs August 2011 Hansers Automotive September 2011 FBI October 2011 ESoconMobil November 2011 DXP-Safety Master December 2011 DPC January 2012 County Water District-Billings Heights February 2012 ConocoPhillips March 2012 CHS Refinery April 2012 Business Watch Montana May 2012 Brenntag Pacific June 2012 Billings Public Schools July 2012 Billings Clinic August 2012 Billings City of-Police Dept September 2012 Billings City of-Public Works October 2012 Billings City of-Fire Dept November 2012 Billings City of-Airport Fire Dept December 2012 Big Sky EDA January 2013 Baptist Disaster Relief February 2013 American Red Cross March 2013 American Medical Response April 2013 Advanced Care Hospital of MT May 2013 Stillwater County Public Health June 2013 MSSC Page 6 of 9 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH–BILLINGS,MT 59101 JOE MARCOTTE,CHAIR ATTENDANCE RECORD— NOVEMBER 18, 2010 MEETING Present Name Company Federally Funded Miles Toru Yes I No Travelled ATTENDANCE Sommerville,Richard Advanced Care Hospital of MT Syvertson,Suzanne Advanced Care Hospital of MT Lambert,Loma Advanced Care Hospital of MT X Gilbert,Steve Alternatives,Inc. No 2 X Gurchiek,Lyndy American Medical Response No 5 Westmoreland,Melody American Medical Response No 5 Cometet,Linda American Red Cross No LaFurge,Stephen American Red Cross No 2 Richmond,Philip American Red Cross No Washburn,Jill American Red Cross No 1 Edlin,Jim Baptist Disaster Relief X Lehm,Dianne Big Sky EDA–Project Impact No 1 Nordlund,Patty Big Sky EDA No Bryan,Dan Billings,City of–Airport Fire 1 Glancy,Mike Billings,City of–Airport Fire No 1 Gates,Mike Billings,City of–Airport Fire 1 Hanel,Tom Billings,City of–Council/Mayor Dextras,Paul Billings,City of–Fire 1 X Gibson,Kathy Billings,City of-Fire No 1 Larson,Terry Billings,City of–Fire No 1 X Odermann,Frank Billings,City of–Fire Yerger,JoLynn Billings,City of–HRD Bedford,John Billings,City of–Police 5 Krizek,Boris Billings,City of-Public Works X Workman,Gary Billings,City Public Works–Water No 3 X Marcotte,Joe Billings Clinic 1 Aders,Kathy Billings Public Schools X Gold,Nick Brenntag Pacific,Inc. No 15 Tumquist,Bob Brenntag Pacific,Inc. No 35 Cox,Meridith BusinessWatch Montana No X Kimble,Brad CHS Refinery–Laurel No 30 Lowe,Russ CHS Refinery–Laurel No Jurovich,George ConocoPhillips No 1 Taylor,Susan ConocoPhillips No 1 Harmon,Jeff Conoco Pipeline No Scheppele,Barbara Cooper Creative Ads No Nieskens,Duke County Water District of Blgs Heights No 3 Barone,Christopher Dept of Homeland Security Yes X Rosh,Ron DPC No X Ashworth,Jeff DXP-Safety Master No 1 Drain,Kelly ExxonMobil Refinery No 3 Facer,Bill FBI Yes X Cunningham,Jim Hansers Automotive No DeWitt,Susan HOPE Dogs No Findley,Lyn HOPE[Animal Assisted Crisis Response]Dogs No 4 Vaught,Tanya HOPE Dogs No 6 Reiter,Tim Laurel City of No 18 Yeager,Derrick Laurel Fire Dept Page 7 of 9 LOCAL EMERGENCY PLANNING COMMITTEE 23058TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR ATTENDANCE RECORD—NOVEMBER 18.2010 MEETING Present Name Company Federally Funded Miles TOTAL Yes I No Travelled ATTENDANCE X Musson,Rick Laurel Police Dept No 18 X Lough,Maggie Lockwood Fire Council No 5 Hutton,Allan Lockwood Fire Dept Rash,William Lockwood Fire Dept No 7 X Smart,Delet Lockwood Fire Dept No 7 Woods,Woody Lockwood Water&Sewer Reed,Tony Lockwood Water&Sewer X Haaland,Cliff Lutheran Disaster Response No Dotson,Ralph Molt Volunteer Fire Dept Toney,Dan MT Dept of Labor/Safety Bureau X Hanson,Charlie MT Dist.V DES Rep. Yes Baum,Craig Montana Highway Patrol No Bunch,Paul Montana Army National Guard 5 Jones,Thomas Montana Army National Guard Stephens,Claudia MT Migrant Council Yes 1 Huffer,Paul MSSC No Smith,Michael MSSC Davis,Adam MSU-Billings—Police Forshee,Scott MSU-Billings—Police Frieders,Thomas National Weather Service Thomas,Samuel One Eighty Communications Foreman,Mike OSHA 1 Zeilstra,Tom Pierce RV Hams,Hillary Riverstone Health No Hedrick,Debbie Riverstone Health Juarez,Josh Riverstone Health 1 Neill,Greg Riverstone Health Yes 1 Rapkoch,Arianne Riverstone Health Yes 1 Schneeman,Barbara Riverstone Health Allen,Richard Salvation Army No 1 Bruckner,Ramona Salvation Army No 2 Snyder,Jack Salvation Army No 1 Jackson,Kevin(Maj) Salvation Army No 2 Coble,T.C. St.Vincent HELP Flight 1 Dugan,Bill St.Vincent Healthcare 1 X Mahoney,Jason St.Vincent Healthcare O'Neil,Patrick St.Vincent Healthcare 1 Grim,Jill Stillwater County Public Health Yes 100 Kelly,Chuck Sysco Food Service 4 X Lough,Bob Sysco Food Service 4 Stanton,Paul Team Builder Inc.YBGR No 1 Shipley,Terry Transportation Security Adm Ostermiller,Rod US Marshal's Service Wessel,Carol US Marshal's Service Yes 2 Caulfield,Cathy United State Postal Service Yes 1 Haight,Rae Ann United States Postal Service Yes 1 Weinreis,Shane US Water Rescue Dive Team No Klosken,Kristen United Way No 1 Page 8 of 9 LOCAL EMERGENCY PLANNING COMMITTEE 2305 8TH AVENUE NORTH—BILLINGS,MT 59101 JOE MARCOTTE,CHAIR ATTENDANCE RECORD—NOVEMBER 18,2010 MEETING Present Name Company Federally Funded Miles Attendance Total Yes I No Travelled Sanderson,Pam United Way Volunteer Center No 2 Washburn,Jill United Way/Red Cross West,Debbie United Way Carpozi,H.Starr Volunteer—EOC Bikle,Chuck YARES,Radio Club No 6 Gansel,Todd YARES,District Emergency Coord X Glass,Ron YARES,Radio Club No 6 Stand,Andy YARES,Radio Club Ostlund,John Yellowstone County Commission Reno,Jim Yellowstone County Commission Kraft,Jim Yellowstone County DES Yes 1 X Winslow,Duane Yellowstone County DES 1 X Bushey,Chuck Yellowstone County Fuel Mitigation No 2 Luppen,Janelle Yellowstone County GIS Mann,Shelli Yellowstone Lodging Assoc—Boothill Inn O'Donnell,Kent Yellowstone Co- Sheriff Paris,Daniel Yellowstone Co- Sheriff Schieno,Mike Yellowstone Co—Sheriff SSG Chris Schuff 83rd CMI Support Team Sandburg,Tom 83rd CMI Support Team Verrill,Todd 83rd Civil Support Team 22 TOTAL ATTENDANCE Page 9 of 9