HomeMy WebLinkAboutLabor/Management Cooperation Committee Other LABOR/MANAGEMENT COOPERATION COMMITTEE
GROUND RULES
The purpose of the Ground Rules is to conduct fair and effective Labor Management
Cooperation Committee (LMCC) meetings. The information below has been set by consensus.
As the process moves forward, it can also be changed by consensus.
1. Membership
The parties agree that the LMCC will consist of eight (8) members, four (4) members
from the union and four(4)members from management.
It is mutually agreed that, during the first year of the LMCC, the primary designees will
attend meetings with no substitutes allowed. In the event that any of the individual
members vacate, a representative will be selected by the appropriate party to fill the
position will attend the Council meetings.
2. Quorum
In order to conduct meetings, there must be a minimum of six (6) members present
consisting of both the co-chairs (mandatory) and at least three (3) additional members
from each side.
Guests are allowed to attend the meetings on a case-by-case basis subject to the mutual
agreement of both co-chairs. Extras can attend but cannot participate unless the
committee requests information or input.
Only representatives sit at the table. Only committee members are paid.
3. Chair
The two co-chairs will alternately conduct meetings, each chairing the session every
other time on a rotational basis. The side not chairing is responsible for minutes, notes,
and record keeping.
4. Meeting Frequency
LMC will strive to meet monthly during the first year or as later agreed to within the
LMC. The proposed date, time, location and duration of the next meeting will be
confirmed during each meeting. The initial proposed scheduled of meetings is as
follows: the second Tuesday of every month, 12:30 to 3:30 p.m., at the Laurel Library
5. Agenda
Co-Chairs will jointly develop and distribute the following meeting's agenda one week
prior to the meeting. If there are materials for read-ahead, those with responsibility for
the material will also attempt to distribute information to LMC members on the same
schedule.
Labor/Management Cooperation Committee Ground Rules
First 15 minutes — check-in: discern the committee's state of mind and any obstacles to
the committee's performance; new and critical issues not on the agenda but which require
attention.
Last 15 minutes: set the stage for the next meeting's agenda.
6. Minutes
The co-chair not conducting the meeting is responsible to see that meeting minutes are
documented, sent out for review and distributed to LMC members.
LMC members from management will distribute the approved minutes to staff through
the supervisory chain. The union will, at their discretion, print and post copies of the
minutes on union bulletin boards at the work site.
7. Decision Making
LMC decisions will be reached by consensus. The decisions, actions, and
recommendations coming out of the LMC belong to the LMC and not to the union or
management.
8. LMC and Labor Agreement
Negotiations and grievances will be dealt with by procedures identified in the Collective
Bargaining Agreement. In these areas, the LMC will not impose itself or act as a
substitute to the Collective Bargaining Agreement.
Nothing stated in the meetings or minutes will be used by either party in a grievance or
arbitration hearing or a ULP proceeding.
9. LMC Performance
The LMC will periodically evaluate the effectiveness of its work at least annually.
10. Withdrawal Process
Both the union and management are committed to the LMCC and will strive to make the
LMCC productive. Should either party choose to withdraw from participation in the
LMCC, they shall provide written notice to the other party. Prior to any final decision on
withdrawal, both sides can call for a 60-day cooling off period and/or use of mediation to
try and resolve issues.
11. Rules of Operation
❑ All members are responsible to review and commit to the "rules".
❑ Enhanced and effective communications is the#1 objective.
❑ Full and equal participation by all members.
o Be punctual; come prepared.
❑ Maintain an atmosphere of mutual respect at all times.
o We will concentrate on issues within our control.
o Confidentiality will be identified and respected. It does not matter who presented the
issue or option.
2
Labor/Management Cooperation Committee Ground Rules
❑ Individuals will not be identified with a specific statement or issue.
❑ Everyone will be allowed to voice opinions and concerns.
❑ One person speaks at a time. No side bar conversations.
❑ Maintain a Council perspective,not only a personal perspective.
❑ Cell phones, pagers or similar devices will be turned off or placed in a non-ringing mode
during the conduct of meetings. If cell phones, pagers, etc., ring in the silent mode
during a LMCC meeting, the person receiving the call will exit the meeting room to
answer the call.
3