HomeMy WebLinkAboutDepartment Head Meetings Minutes 08.15.2006 MINUTES
DEPARTMENT HEAD MEETING
AUGUST 15, 2006 1:00 P.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Rick Musson
Gay Easton
Mary Embleton
Cal Cumin
Scott Wilm
Steve Klotz (1:06 p.m.)
Scott led the meeting.
Council Agenda - August 15~ 2006
· Confirmation of Appointments:
o Airport Authority: Reappointment of John Smith to a five-year term ending June 30,
2011
· Resolution No. R06-86: A resolution approving the purchase and installation of an exchange
server for the City of Lanrel's computer system.
· Resolution No. R06-87: A resolution accepting the bid and authorizing the Mayor to sign a
contract with Gray Construction, Inc., for the project known as the Main Street water line
replacement project for the City of Laurel.
o The bids were opened on Thursday, August l0th, and the resolution with the low bidder
and amount of the bid has been distributed.
· Discussion regarding the exchange server:
o The city's domain name will change to laurel, mt.gov
o Example of e-mail address - rmusson~laurel, mt. gov
o Web site address will be www. laurel, mt.gov.
o The web site should be launched in a couple weeks.
o Most of the bios and photos have been completed.
o A short description of the role of each department is needed for the web site.
· The information, which is on the current web site, could be reviewed and
updated.
o Perry anticipates that the installation of the exchange server, installation of the soRware,
the change of the domain name, the change of e-mail service, and the web site will
happen at about the same time.
Council Workshop Agenda - August 29~ 2006
Planning Board issues:
· No Planning Board issues at this time.
Administrative Assistant:
· 2006-2007 Preliminary Budget presentation on September 5th
o The public hearing for the 2006-2007 Preliminary Budget is scheduled for
September 5th.
Executive Review:
· Appointments:
o Board of Appeals: Reappointments of Dick Clayton, Marvin Carter, Bob Western,
and Miles Walton
Department Head Meeting Minutes of August 15, 2006
o City-County Planning Board: Council appointment is needed
o Yellowstone Historic Preservation Board: Appointment is needed
Committees
Status of lighting at Murray Park (Chuck Dickerson)
o Larry said that the city is still waiting for the actual fixture for the lights at Murray
Park.
Review of draft council agenda for September 5, 2006
· Public Hearings:
o 2006-2007 Preliminary Budget
o Ordinance No. 006-06: Ordinance amending Sections 12.08.070(A), 17.16.020,
17.40.090.J.2 and 17.56.040(A) of the Laurel Municipal Code, as recommended by
the City Zoning Commission after public heating and comment. (First reading -
08/01/2006)
o Ordinance No. 006-07: Ordinance amending the zoning map of the City of Laurel,
Montana, to approve a zone change fxom R-7500 to Residential Limited Multi-
Family zone for a recently annexed parcel of property to the City. (First reading -
08/01/2006)
Discussion:
· Perry mentioned the Owl Caf6's concern about patrons receiving parking tickets this
morning between 6:00 and 7:00 a.m.
o The Owl Ca£6 opens at 6:00 a.m.
o The hours in the ordinance for the downtown sweeping district could be changed
f~om 3:00 to 7:00 a.m. to 3:00 to 6:00 a.m.
o Steve explained that the schedule could be worked out so the sweeping at this
location can be completed by 6:00 a.m.
o Rick explained the officer's cencerus regarding following the ordinance.
o Two recommendations are for the sweeper to schedule Main Street first and for the
ordinance to be changed.
o Perry asked Rick to have the officers enforce the ordinance between 3:00 a.m. and
6:00 a.m. if the sweeper has finished by 6:00 a.m.
o A parking lot is available behind the restaurant.
o Perry will talk to the Mayor about the issue.
· Steve stated an issue with the truck route and Sam has been working on this issue
o Complaints have been received about Cenex driving through the residential district
in the south side of town, particularly on SE 4~h Street and West Railroad Street.
o When Steve contacted Cenex last week, the individual told Steve he had not been
informed about the issue.
o There was discussion regarding the truck route, which has no east or west connectors
through the City of Laurel.
o The truck route could be First Avenue North, First Avenue South, and Main Street.
o Mayor Olson, Perry, and Pat Kimmet will meet on Wednesday, August 23~, to
discuss several issues.
· Department heads should e-mail Perry with any items for discussion at that
meeting.
Dq~,tm~nt He. ad Meting Minutes of August 15, 2006
· Scott stated that it is a conflict of interest since Mayor Olson works for
Cenex.
· Larry will be on vacation on Thursday and Friday.
· Larry mentioned a notice regarding a workshop on Weapons of Mass Destruction Terrorism
Incident Preparedness.
o Texas A&M will present the workshop, which is scheduled for Wednesday, October
11th, from 9:00 a.m. to 4:00 p.m.
o Larry attended a similar workshop, and he encouraged as many as possible to attend.
o If Laurel does not participate, the city will not receive grants.
· Rick mentioned that Darrell McGillan is upset that the Caboose Saloon now has a patio with
open containers in the right-of-way.
o There was discussion regarding:
· The history of this issue
· Prior suggestion to abandon the right of way
· City's liability with the issue
o Three options are possible:
· Abandon and sell the right of way to Terry Fink
· Enforce the current ordinance
· Get rid of the current ordinance
o Perry asked Steve to provide him with more history of the issue, and Perry will work
on the issue.
· Mary asked regarding the status of the annexation oftha McLelland property and the right-
of-way issue.
o Cai stated that it is in the city attorney's office.
· Mary asked regarding the status of Wal-Mart's final plat.
o Cai stated that Wal-Mart's final plat should be finalized this week.
· Mary asked regarding the status of CTEP and if another request should be made.
o The first request was received, but the figures did not match Mary's figures.
· Rick mentioned that Tim O'Connell, a Billings police officer, contacted him regarding skate
boarding at the Thomson Park picnic shelter.
o Park hours, lighting issues, and an ordinance pmhibiting skate boarders in the park
shelters need to be addressed by the Emergency Services Committee.
· Mary asked regarding the status of the employee picnic and stated that she was disturbed by
the comments at the last council meeting.
o Perry stated that he is not doing any more.
The meeting adjourned at 1:40 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary