HomeMy WebLinkAboutDepartment Head Meetings Minutes 08.07.2006 MINUTES
DEPARTMENT HEAD MEETING
AUGUST 7, 2006 8:00 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Jan Faught
Steve Klotz
Larry McCann
Scott Wilm
Cai Cumin
Peggy Arnold
Gay Easton
Peg Arnold led the meeting.
Council Workshou Aeenda - August 8~ 2006
* Dr. Doug Moore, Chief Medical Officer of Yellowstone City/County Health Department:
o Dr. Moore will give a presentation on the pandemic flu.
· Administrative Assistant:
o Resolution - approving purchase of an exchange server
o The council has tacitly approved the idea of an exchange server for the city.
o Since the budget has not yet been approved, a resolution is needed to approve the
$11,000 expenditure of funds out of the current budget.
o The exchange server will provide for the city's web site, domain name, e-mail
addresses, and the city would no longer be under Yellowstone County.
* Executive review:
o Thomae Lumber issues
· Perry will check with Sam regarding the status of this iten~
o Joint School District/City of Laurel issues
· Further discussion is needed with Josh Middleton~
o Appointments:
· Airport Authority:. Reappointment of John Smith
· Board of Appeals: Reappointments of Dick Clayton, Marvin Carter, Bob
Western, and Miles Walton
· City-County Planning Board: Council appointment is needed
o Discussion on ordinances
· Mayor Olson wants to discuss requiring roll call votes for ordinances.
o Executive session: Cemetery land negotiations
· There will be no executive session, since Montana law does not allow it for land
negotiations.
· In other locations where Perry has worked, personnel matters, potential
litigation, and land negotiations could be discussed in executive session.
Discussion:
* Larry stated that the bid opening for the water line project is scheduled for August 10°'.
o The bid award for the project needs to be presented at the council workshop for
approval at the council meeting on August 15t~.
o The pre-bid meeting is scheduled for today at 2:00 p.ra.
· Mark Richards was offered and accepted the full-time .Pt?nner position for the City of Laurel.
o He will start working on Tuesday, September 5 with a three-year contract and will be
an employee after three years.
o Discussion regarding Dave Ward's office:
Department Head Meeting Minutes of August 7, 2006
· City planner's office will be located in the current county juvenile probation
officer's office.
· Pen3' offered Dave to relocate the office to the space next to the council
chambers.
· Since the county does not want the office to be isolated, they are looking at other
alternatives.
· Department head meetings:
o There was discussion regarding a better time for department head meetings and various
times were considered.
o Starting next week, department head meetings will be held on Tuesdays at 1:00 p.m.
o LMCC meetings, which are usually scheduled for Tuesday at~emoon, can be scheduled
on another day.
~ Fire department representative is not reimbursed to attend department head meetings; a
call out could be added to the budget for this.
· The 2006-2007 budget will be approved in mid-S .e.~tember.
o The mill levy will be received by August
· Fire department:
o The MDT (mobile data terminal) has been installed in the truck.
o Scott contacted Darrell Kirk and Jim Kraft regarding recent mutual aid calls, and it is
not likely that the department will be reimbursed for any of the calls.
o Mayor Olson and Scott decided that the decision to respond to out-of-district calls
should be approved by Scott.
· Scott has an item for the Emergency Services Committee meeting on August 2
· Jan will schedule a HIPAA class next week.
o Department heads need to tell her which employees need to attend and the date of the
class will be determined by next Monday.
o Employees hired aider November 2005 need to take the class.
· Discussion regarding the culvert by the Wal-Mart property:
o Cenex asked Wal-Mart to sign an agreement regarding the ditch; Wal-Mart, who will
not sign the agreement, wants the city to sign the agreement.
o Cenex will not allow installation of the culvert under SE 4th Street until the agreement is
signed.
~ The culvert is a condition of approval of Wai-Mart's final plat.
· The door repairman will be at city hall this morning.
· Peg will be on vacation August 14-18.
· Steve will be on vacation August l0th, llth, and 14th.
· Mary is on vacation today and Friday, August 11 th.
The meeting adjourned at 8:36 mm.
Respectfully submitted,
Cindy Allen
Council Secretary
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