HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.01.2006 MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 1, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Co-Chairman Gay Easton
Mayor Ken Olson
Kate Hart
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order at 5:40 p.m., by Co-
Chairman Gay Easton. There was no public in attendance.
The minutes of the July 18, 2006 meeting were approved via motion by Kate, seconded
by Ken, and passed unanimously.
June journal vouchers #553 and 554 were reviewed by the mayor. The committee
approved them via motion by Ken, seconded by Kate, and passed unanimously.
Jnly claims totaling $534,776.27 were reviewed. Mary reported that this includes
payments for the East First Street project totaling over $411,000. Motion by Ken,
seconded by Kate to recommend approval of the claims by the council. Motion passed
unanimously.
The following purchase requisitions were submitted, and approved via motion by Kate,
seconded by Ken and passed unanimously:.
WATER FUND:
New computer for PUD - plant
Replace chlorine analyzer - plant
Replacement meters for test PGM & cutting blade for pipe - system
Washed gravel road material for water leaks - system
$ 1,793.31
$ 3,2O0.00
$ 5,357.52
$ 1,500.64
SEWER FUND:
Rebuild ehMn on grit removal - plant
$ 7,000.00
The Comp/OT reports were reviewed for pay period ending 7/16/06. These reports
included the July 4th holiday overtime.
The Payroll Register for PPE 7/16/06 totaling $149,836.13 was reviewed. Motion by
Kate, seconded by Ken, recommending council approval of the payroll register. Motion
passed unanimously.
Clerk/Treasurer Comments:
Budget process: Mary reported that she met with the mayor and administrative assistant
recently. Perry will prepare another revised budget calendar to reflect thc preliminary
budget presentation on August 15*, publish the notices on August 23~a and 30ta, hold the
public hearing on September 5th, and adopt the final budget on September 19t~. The same
format as last year will be used again this year, with the cover sheet for each fund
showing beginning cash, revenues, appropriations, and ending cash.
Administrative Assistant to the Mayor Comments:
Uncomina Projects: Park Maintenance District: Perry stated that this will be put on hold
for the remainder oftbe year due to the county's decision to ask the voters for 1 mill for
the veterans' cemetery in November. Mayor Olson stated that he would like to see the
city create a Park Board and then have the board look at assessments vs. levy, and
education of the public, possibly with cable TV. The city attorney is preparing the
necessary documents.
E First St: Perry told the committee that the project is nearing completion. Several
small issues are being wrapped up, including replacing a flower bed and a tree, and some
signage. There are some change orders (g4 and #6) on his desk, with at least one more
pending. He is going to hold them until the project is complete, and bring them all
forward at one time.
CIP: Perry stated that it is in process, but hasn't been worked on in the last two weeks.
~F~e_~es: Perry had nothing new to report on this issue.
8 Ave. Proiect: The city is waiting for a response from MaeNan regarding bonding
questions. The latest word fi.om the state is that the bid will be let in 2007 with
construction beginning in 2008.
Other issues: Perry reported that the bids for the Sewer Trunkline Project and the
Main Street Water Line Project have been advertised. The sewer project may need to
be done in phases depending on how the bids come in. Perry distributed a letter fi.om the
DOT containing information on CTEP allocations totaling $181,689. The city may use
a portion of this money to supplement a sidewalk project for the Main St. project. Mary
presented the committee with the worksheets for the Budget Transfers which showed
considerable work done to transfex budget amounts between line items within funds. She
also informed the committee that while the transfers were being done, she discovered that
the Budget Amendment for the Comp Insurance fund was not enough, so she had to
increase it fi.om $277 to $300. A revised attachment will be presented at council tonight
for the passage of the resolution.
The next regular meeting will be on Tuesday, August 15a' at 5:30 p.m.
For next agenda: Same as this meeting.
The meeting adjourned at 6:10 p.m.
Respectfully Submitted,
Clerk/Treasurer