HomeMy WebLinkAboutDepartment Head Meetings Minutes 07.31.2006 MINUTES
DEPARTMENT HEAD MEETING
JULY 31, 2006 8:06 A.M.
COUNCIL CHAMBERS
PRESENT: Perry Asher Mary Embleton Cai Cumin
Larry McCann Peggy Arnold Sam Painter
Jan Faught Steve Klotz
Rick Musson Gay Easton
Cai Cumin led the meeting.
Council Anenda - Aunust 1. 2006
· Confirmation of Appointments:
o Laurel Police Reserve: Terrill Bracken
o Rick introduced Ten-ill Bracken to the council at the workshop on July 25t~.
o The appointment will be made on August 1't.
· CTEP Administrator: Perry Asher
o Perry will be appointed as the CTEP Administrator, the new planner will eventunlly be
appointed to this position.
· Task Force for Park Hours: Norm Stamper, Mark Mace, Kate Hart
o This task force will be the basis for the formation ora park board.
· Resolution No. R06-82: Resolution authorizing the City Clerk to perform certa'm and specific
budget transfers for the City of Laurel.
o The budget transfers are needed to clean up line items that are in the red on a fund level.
· Resolution No. R06-83: Budget amendment resolution amending appropriations and revenues for
various fimds for Fiscal Year 2006.
o The budget amendments correct the budget to match what was spent.
· Resolution No. R06-84: Resolution ofaunexation of Tract B-1 of Certificate of Survey No. 2385
Amended Tract B, to the City of Laurel, Yellowstone County.
o The resolution of annexation is for the McLelland property, which is located on the comer
of Alder Avenue and East Maryland.
o City services are available to this property.
o Mary asked who and when annexation of this section of Alder Avenue would be brought
forward.
· Perry will do so soon.
· Resolution No. R06-85: Resolution of the City Council accepting, by Quitclaim Deed, a parcel of
property conveyed to the City of Laurel by Laurel School District No. 7 and to authorize the Mayor
to execute and accept the transfer on the City's behalf.
o With this resolution, the school district is deeding enough property to make Alder Avenue a
full width right of way.
o McLelland will also have to dedicate the right of way for that section of Alder Avenue.
o Discussion:
· Larry stated that McLelland owns to the center of Maryland Lane and the center of
Alder Avenue.
· The city already went through water and sewer line issues with the McLellands.
· The right of way should be dedicated with the annexation.
· Perry stated that this issue needs more discussior~
Depar~n~t Head Meeting Minute~ of Suly 31, 2006
· Ordinance No. 006-05: An ordinance approving the recodification of ordinances adopted by the
City Council that have been compiled as the "Laurel Municipal Code" in accordance with MCA §
7-5-107. Second reading.
o The second reading of Ordinance NO. 006-05 will be on the council agenda on August 1a.
· OrdimmceNo. 006-06: Ordinance amending Sections 12.08.070(A), 17.16.020, 17.40.090.J.2 and
17.56.040(A) oftbe Laurel Municipal Code, as recommended by the City Zoning Commission
after public hearing and comment. First reading.
o Cal explained the proposed changes:
· Section 12.08.070(A) to allow maximum driveway widths of twenty-four feet;
· Section 17.16.020 reducing front yard setbacks for open porches;
· Section 17.40.090.J.2 reducing off-street parking requirements in Community
Commercial Zoning District;
· 17.56.040 to exclude application of subsection A to non-conforming, one and two-
family dwelling units.
o The first reading of Ordinance No. 006-06 will be on the council agenda on August 1st.
· Ordinance No. 006-07: Ordinance amending the zoning map oftbe City of Laurel, Montana, to
approve a zone change from R-7500 to Residential Limited Multi-Family zone for a recently
annexed parcel of property to the City. First reading.
o The zoning change is for the McLelland property and coordinates with the resolution of
annexation.
o Discussion:
· City boundaries need to be updated in the LMC book; GIS has requested an updated
ordinance.
· Ward boundaries
· Need updated maps for the council and bulletin boards
Draft Council Workshop Agenda - August 8~ 2006
· Dr. Doug Moore, Chief Medical Officer of Yellowstone City/County Health Department:
o Dr. Moore will give a presentation on the pandemic flu.
· Thomae Lumber issues
o Sam received the proposed agreement from Thomae Lumber's attorney.
o The agreement asks for a right-of-way to the city's right-of way, which Sam does not
recommend.
o Discussion regarding requiring a license:
· Other trucks, such as Sysco, Pepsi, UPS, etc, park and unload on city streets.
· There is the same issue with the Cenex Co-op, which also unloads on city streets.
· Tbemae uses forklifts to unload lumber, sheetrock, etc., which can cause damage to
the streets.
o Further review is needed before the issue goes to the council workshop.
· Planning Board issues:
o No items at this time.
· Administrative Assistant:
o No items at this time.
· Executive review:
o Resolution - Change Order No. 4
· Change Order No. 6 is on Perry's desk; the final change orders for the East First
Street project will be presented to the council at the same time.
· Steve mentioned that the substantial completion walk-through list was done last
week, and the project should be completed within a couple of weeks.
2
D~artmeat Head Meeting Minutes of July 31, 2006
o Joint School/City of Laurel issues
· The cost of the school resource officers is still being discussed.
o Appointments:
· Airport Authority: John Smith
· Board of Appeals: Dick Clayton; Marx, Carter; Bob Western; Miles Walton
· City-County Planning Board: suggestions are needed for this council appointment
Discussion:
· Rick will be on vacation next week.
· The bid for the dispatch position closed last Thursday, and a letter of hire will be prepared for
Brenda Sell.
o The relief dispatch position will be posted soon.
· New gas cards have been received and the old gas cards need to be tumed in to Mary.
· Discussion regarding cell phones:
o AllTel recently bought out Cellular One, and AI1Tel negotiated a statewide contract.
o Fc~ly will administer the cell phone contract.
· Rick asked for information regarding the AirTel contract for the police departrflent.
· Schedule of fees and charges
o Drag fees for the ambulance department need to be updated.
o Impound fees for the police department need to be added to the schedule of fees and
charges.
o Perry asked the department heads to review the schedule for any other additional fees.
· Steve mentioned that St. John's Lutheran Home requested closure of East Maryland lane from
Washington Avenue to Alder Avenue during their groundbreaking ceremony.
o The police, fire, and ambulance departments did not recommend allowing the closure.
o Steve will tell them to close internal roads in the subdivision.
· Mary asked department heads to exchange the old fuel cards for the new cards and to update the
lists of drivers.
o The gas cards are assigned to vehicles and drivers are assigned an ID number.
· Salary increases for non-union employees will go forward with approval of tho proposed budget.
o The Library Board laws will be followed.
· Peg thanked the PWD for installing the library signs.
· Peg thanked the PD for the quick response to a false alarm at the library while she was on vacatiorr
· Discussion regarding the city employee appreciation picnic:
o perry mentioned it to some council members, and they said to go forward with it.
o City will possibly pay for part of the meal, with employees providing salads, desserts, etc.
o First suggested date was Saturday, August 19~, which is the date oftbe firemen's picnic;
tho next suggested date was Saturday, August 26t~.
o Weeknight versus weekend
· Mayor Olson and Perry selected the new city planner, who will be contacted regarding the position
within the next couple days.
The meeting adjourned at 8:57 a.m.
Respectfully submitted,
Cindy Allen c/
Council Secretary