HomeMy WebLinkAboutDepartment Head Meetings Minutes 07.17.2006 MINUTES
DEPARTMENT HEAD MEETING
JULY 17, 2006 8:00 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Jan Faught
Rick Musson
Sam Painter
Mary Embleton
Cal Cumin
Scott Wilm
Steve Klotz (8:15 a.m.)
Perry led the meeting.
Council Agenda - July 18~ 2006
· Ordinance No. O06-05: An ordinance approving the recodification of ordinances adopted by
the City Council that have been compiled as the "Laurel Municipal Code" in accordance with
MCA § 7-5-107. (First reading - 06/2O/2006)
o Public hearing is scheduled for July 18th.
· Confirmation of Appointments.
o Ambulance Attendant: Nancy Chiddix
o Yellowstone Conservation District, Urban Supervisor: Marieanne Hanser
· Appointments will be mede on July 18th.
· Resolution No. R06-76: A resolution to approve a conditional use to allow Wal-Mart to place
advertising for the two out parcels planned on the property Wal-Mart is acquiring (Laurel
Business Park Subdivision, First Filing) on a single pylon billboard and prohibiting billboards
on the two out parcels.
o The conditional use permit will allow the two out parcels to advertise on Wal-Mart's
single pylon billboard.
· Resolution No. R06-77: A resolution transfen'ing certain insurance funds of the City of
Laurel, Montana.
o The resolution transferring the insurance funds to thc General Fund will be on the July
18~ council agenda.
· Resolution No. R06-78: Resolution authorizing the Mayor to sign a modification to the
previously approved Task Order No. 8 with Mordson-Maierle, Inc., providing for additional
engineering services for the previously approved sewer trunk line replacement project
requiring additional costs for the City of Laurel.
o The resolution will approve expanding the scope of work for Morrison-Maierle to
divide the sewer trunk line project into several options.
o The resolution will be on the July 18~ council agenda.
· Resolution No. R06-79: A resolution authorizing the Mayor to sign Change Order No. 5 with
JTL Group, Inc., for additional concrete and sidewalk work on the East First Street
construction project in the amount of $4,812.50.
o Two property owners requested additional concrete and sidewalk work, which was
added to the contract.
o Both property owners have already paid the city for the additional work.
o Mary asked if any administrative costs had been charged to the property owners, and
Perry responded that they had not.
o The resolution will be on the July 18th council agenda.
I~'parl~e~t Head Meeting Mint~es of July 17, 20~
R~tion No. R06-80: R~o~tion to a~ve a ~uk~t ~nt~ b~we~ the C~y of
La~el ~d ~ Associat~ ~r the p~sion ofp~ssion~ piing s~ices.
o The s~-mon~ ~n~ will be ~a~e to July 1, 2006.
o The ~lution will be on the July 18~ ~cil ag~da.
· R~tion No. R0~-81: A ~olution a~o~g the Am~d~ Plat ofLa~el Bus~s P~k
Subdivisio~ F~t Fil~g.
o Cal stat~ t~t WaI-M~ ~ m~ the ~ndkio~ for ~ndkio~l app~val of the ~al
p~t.
o The resolution will be on ~e July 18~ ~cil ag~da.
· D~c~sion reg~g the So~ La~el B~s Co~:
P~ h~ be~ me~g with ~e prepay o~ lo~ betwe~ South Fkst Av~ue,
~i~M S~e~, ~d the ~way on the ~ s~e.
o Wal-M~ si~ a w~v~ of~te~ for ~ov~ts to SE Fo~h S~.
o The prepay o~s ~e mmid~g ~ SID to ad~ wat~, sew~, ~d dramge
issues, ~ well as ~tallMg st~s Mto the v~t pm~ies to avoid dig~ M the
str~ ~ ~p~ies ~e d~elop~.
o P~ will pr~t ~ up~te ~ the m~cil wor~hop on July 25~.
Council Workshon Agenda - July 25, 2006
· Planning Board issues:
o Cal will submit the agenda items this week.
· Clerk/Treasurer:
o Resolution - Budget amendments
o Mary added a resolution for budget transfers to the council workshop agenda.
· Administrative Assistant:
o Resolutions - Annexation ofWTP, WWTP, and Riverside Park
· Perry removed this item from the council workshop agenda.
o Park hours ordinance - "darkness" vs. specific time
· Perry will contact cities of similar size regarding existing park hours
ordinances.
· Rick mentioned that the police department is in favor of set times for park
closure hours bemuse that is easier to enforce.
o Discussion regarding the fireworks issue:
· Council discussed the fireworks ordinance at the council workshop last week.
· The ordinance will probably remain as it is, even though enforcement is almost
impossible.
· Rick stated that the police department only received four complaints about
fireworks on the 4th of July.
o South Laurel Business District Committee
· The group wants to include ali property owners in the proposed SID area (SE
4t~ Street to Washington Avenue and Railroad Street) to address water, sewer,
drainage, and installation of stubs.
· Discussion regarding linear frontage versus square footage assessments
· With Wal-Mart's construction, traffic on Railroad Street will increase
considerably.
· Wal-Mart might purchase and tear down the grain elevator in order to improve
the intersection.
· Wal-Mart tracks might use the South 4th Street intersection.
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D~artm~t Head Meeting Minutes of July 17, 2006
· Executive Review:
o Discussion: Joint Laurel School District/City of Laurel issues · Perry will discuss this with Mayor Olson.
· Issues could include the split for the school resource officers.
· People at last week's Chiefs' Conference told Rick they would like to have a
70/30 split for an SRO, and 50/50 splits are common.
· The school district is reluctant to change the split, but the city will continue to
pursue it.
· Resolution- Designation of CTEP administrator
o Perry will be designated as the CTEP administrator.
Discussion:
Rick added the appointment of Terrell Bracken to the Police Reserves to the July 25* council
workshop agenda.
· Perry will have additional items for the July 25 ~' council workshop agenda.
· Jan will be on vacation next week.
· No progress has been made on the storage building for the ambulance.
· Rick asked regarding the estimated time for moving the fire department and ambulance out of
the storage building.
o A wall needs to be built and a HVAC vent needs to be moved.
· Issue with using a borrowed vehicle on July 4th
o Rick and Alan Hulse recently discussed including language to cover the city and the
individuals loaning the vehicles for the events.
· Perry received the recommendations for the city planner and has set up two of the interviews.
· Mary will focus on year-end and budget this week.
· The veterans' groups, Emilie Eaton, and Commissioners Kennedy and Ostlund attended a
meeting regarding the veterans' cemetery last Friday.
o Bill Kennedy was hurt during the wind storm last week, and a card will be sent to him.
o County Commissioners plan to put a measure on the ballot for up to 1 mill,
$200,000/year, to maintain the proposed veterans' cemetery.
o The Washington representatives are behind the proposal and are seeking money from
the federal government.
o The initial phase of the veterans' cemetery would be located on state property north of
the airport.
* Discussion regarding raises for non-union employees:
Perry will talk to the mayor about this issue.
o A resolution is needed to approve non-union pay raises, and the increases are also
included in the final budget approval.
o The pay increases need to match the union's increases so management salaries stay in
line.
The meeting adjourned at 8:47 a.m.
Respectfully submitted,
Cindy Allen'~
Council Secretary
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