HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.15.2016 MINUTES
BUDGET/FINANCE COMMITTEE
MARCH 15,2016 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls
OTHERS PRESENT: Shirley Ewan Mayor Mark Mace
Heidi Jensen
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There was no public
present.
The next scheduled meeting will be April 5,2016.
The minutes of the February 2,2016 meeting were presented. Doug made a motion to approve the minutes as presented,
seconded by Chuck,motion passed.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated there were several adjustments. The
largest credit was for the High School in the amount of$850. They turned their outdoor water off inside and had no use.
The Utility Billing Clerk explained that if the City does not turn the water off at the curb they will still be charged the base
rate. They now will call to have the water shut off from the curb valve.
The Mayor has reviewed and signed the February journal voucher. Doug made a motion to approve the February journal
voucher and the utility billing adjustments. The motion was seconded by Chuck. All in favor,motion passed.
The monthly financial statements were reviewed by the Committee. Shirley stated that 67% of the fiscal year has
expired and the City is at 25% revenue collected and 22% of authorized expenditures spent. All funds are within their
budgetary limits. Doug made a motion to accept the financial statements, seconded by Chuck. Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp/Overtime report for PPE 3/4/16 was reviewed by the Committee. There were no questions.
The Payroll Register for PPE 3/4/16 totaling$189,005.96 was reviewed by the Committee. Chuck made a motion to
recommend approval of the payroll register to the Council,Doug seconded the motion. Motion passed.
Clerk/Treasurer's Comments:
Business Light District and Foundation Lighting Shirley stated that she has received several examples of what can be
placed in Foundation and SE 4th Business District. The upside down acorn light fixture has already been proposed for
Foundation. She will take the examples to the next LURA meeting to see which light fixtures they are interested in. The
brochure of fixtures was passed around for the Committee to look.
Collection Policy for Court System Shirley stated that the policy has still not gone anywhere. She placed requests on
the list.serve to see what other towns are using. There's interest out there for a policy,but no one that answered her
request have one,but would really like to see one developed. Heidi stated that we will continue to work on this with the
attorney.
Mayor's Comments:
Ridge Drive Property Heidi reported on the Ridge Drive Property for the Mayor. She has contacted Jeff Martin
(Clerk/Recorder for Yellowstone County). A decision and letter will be delivered to the City after the next Commission
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meeting on March 22,2016 at 9:30 a.m. Heidi inquired as to what the letter said and was told that she would have to wait
until the Commission signed it.
Heidi mentioned that the City is trying to acquire property on West Maryland and 8th Avenue for the new booster station
for the water department. If the property is acquired by the City, it consists of 3/4ths of an acre of land that would be an
excellent location for the booster station and a skate park. The house on the land would need to be torn down. The
booster station will help the water pressure in Cherry Hills and properties north and west of the area. The area is open,
highly visible and should not bother any of the neighbors.
Other:
Discussion was heard in regards to the Payroll Clerk's retirement and replacement.
For the Next Agenda:
The Committee would like the same items on the next meeting's agenda: Lighting,Collection Policy and Ridge Drive
property.
The meeting adjourned at 6:27 p.m.
Respectfully submitted,
kt.42-1/ Lk.)
Shirley Ewan, City Clerk/Treasurer
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