HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.01.2016 MINUTES
BUDGET/FINANCE COMMITTEE
MARCH 1,2016 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls
OTHERS PRESENT: Shirley Ewan Mark Mace
Chairman Eaton called the regular meeting of the Budget/Finance Conunittee to order at 5:30 p.m. There
was no public in attendance.
The next regular Budget/Finance meeting will be Tuesday,March 15,2016 at 5:30 p.m.
The minutes of the February 16,2016 meeting were reviewed. Doug made a motion to approve the
minutes, Chuck seconded the motion. Motion passed unanimously.
Doug made a motion to approve the claims in the amount of$420,852.48 for Council consent. Shirley
mentioned that there were 4 large claims paid this time,which included Great West Engineering in the
amount of$62,143 for engineering,Kubota in the amount of$17,600 for a new lawn mower,Wilson Bros
in the amount of$61,318 for the 8th and Pennsylvania project and Wilson Brothers for$148,500 for the
weir placed in the river. Emelie inquired about the completion of 8th and Pennsylvania and whether it
was done. Shirley stated that not all of the punch list items have been completed and the final payment
will be made after they are completed. Chuck seconded the motion,all in favor,motion passed.
There were no purchase requisitions presented to the Committee.
The Comp/OT report for PPE 2/19/16 was reviewed by the Committee.
The Payroll Register for PPE 2/19/16 totaling$168,721.89 was reviewed by the Committee. Motion
was made by Doug, seconded by Chuck,to recommend Council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Comp/Overtime report questions from last meeting Shirley reported that the overtime in Solid Waste
was due to an employee being called in to replace an ill employee. The person called in worked on their
day off,which caused overtime. The other question regarding the court overtime was answered. The
Judge gave permission to her clerk to come in on Saturday to remind the jury that they had court on
Monday. This is usually done on Friday,but due to Friday being so busy, she did not have time to make
the calls.
Ridge Drive Property Status Shirley stated that she has placed a call to Commissioner Kennedy and has
not heard back from him. The Mayor stated that he sees him quite often and will inquire as to the
property and it if it is available to the City. Doug would like to see if the County will donate the land to
the City.
1
Budget/Finance Committee
February 2,2016
Collection Policy Shirley stated that she has written a policy,but the Attorney had her place the item on
the list.serve to see if there are other cities that already have a policy in place. Shirley has not heard back
from other towns in regards to a policy,but will continue working on it.
Lighting District—SE 4th and Foundation Shirley has not heard back from Kirk at NorthWestern
Energy,but will continue to keep in touch with him.
Mayor's Comments:
The Mayor is interested in what is being done with the property where the elevator was demolished. He
would like to see it made into a rest stop and parking for downtown customers and residents. The
Committee discussed how and why it would be a good move for the City. The Mayor has requested that
Noel check on what is being done with the property and whether it is possible for the City to lease.
Shirley will inform Noel of his request.
Other:
Chuck would like the Ridge Drive property removed from the Future Meetings since the Mayor is going
to inquire with Commissioner Kennedy.
Shirley reported that Cathy Gabrian will be retiring on March 18th and the City will have a reception for
her on the 17th of March. Doug inquired as to who would be taking her place. Shirley stated that the
position will be split up amongst the 3 remaining positions. The Mayor stated that he is having a
discussion with Heidi in regards to the position not being filled. He will request that Heidi be at the next
meeting for her thoughts on why the position is not being filled.
For next agenda:
Shirley will report on the same Clerk/Treasurer comments as this time.
Discussion regarding the payroll position.
The meeting adjourned at 6:24 p.m.
Respectfully submitted,
tiif( i • ll. Li �C,Lj�I
Shirley Ewan, Clerk/Treasurer
2