HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.02.2016 MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 2,2016 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Tom Nelson
OTHERS PRESENT: Shirley Ewan Mark Mace
Heidi Jensen
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The next regular Budget/Finance meeting will be Tuesday,February 16,2016 at 5:30 p.m.
The minutes of the January 19,2016 meeting were reviewed. Mark made a motion to approve the
minutes,Chuck seconded the motion. Motion passed unanimously.
Chuck made a motion to approve the claims in the amount of$447,782.20 for Council consent. Shirley
stated that there were 2 large claims paid this time,which included Great West Engineering in the amount
of$107,253.75 for engineering and Suntrust in the amount of$31,498.00 for Johnson Controls(water
meters). Tom seconded the motion,all in favor,motion passed.
There was one purchase requisition presented to the Committee. Heidi presented the purchase
requisition to the Committee in regards to a remodel of upstairs for security purposes and to include a
restroom. She presented 3 estimates. The lowest estimate was from Rudy Groshelle in the amount of
$9,850. The 2 other quotes were from Long Shot Inc., dba Clearview Construction and Alpha-Omega.
Heidi stated that the remodel is budgeted in the CIP Fund. Several other departments will go in on the
cost,to include the Water, Sewer, Solid Waste and Planning. Chuck inquired as to why not lock the stairs
and put a speaker system at the bottom of the stairs to allow citizens to be buzzed in,rather than the cost
of moving walls. The Committee felt the plan shown would be a better fit. Chuck made a motion to
approve the quote,Tom seconded. Motion passed.
The Comp/OT report for PPE 1/17/16 was reviewed by the Committee. Shirley mentioned that the
Court used 13 hours of overtime to work on accounts receivable without a collection policy. No policy
has been approved at this time.
The Payroll Register for PPE 1/17/16 totaling$167,583.42 was reviewed by the Committee. Motion
was made by Tom, seconded by Chuck,to recommend Council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Update on Collection Policy Shirley let the Committee know that there has not been time to work on
the court collection policy,but hopes that the group can get together prior to the next B/F meeting.
MOU with YWCA Shirley showed the Committee the Memorandum of Understanding that has been
approved by the City Attorney. Shirley has not heard back from the Judge as to if this has met her
approval. Heidi interjected that even with a MOU in place,the key to this contract is if it will be used.
The City will be monitoring the use of the MOU with the YWCA.
1
Budget/Finance Committee
February 2,2016
Questions re2ardina the Audit Report Shirley stated that she has placed a copy of the Audit in all the
Council's boxes and wondered if there were any questions in regards to the audit. There were no
questions.
Mayor's Comments:
The Mayor had nothing to report.
Other:
Tom questioned the Lighting District for The South Laurel Business District—2013 in the Future
Meetings. Shirley stated that pertained to the SE 4th Street Lighting and the request that she has put into
NorthWestern Energy. Shirley will check with NWE to see if they are still working on it. She will also
check and see why Foundation has not been done. Shirley will report back to the Committee at the next
meeting.
For next agenda:
Collection Policy for the Court System. South Laurel Business District Lighting update.
The meeting adjourned at 6:28 p.m.
Respectfully submitted,
tri-0--70A,L2
Shirley Ewan, Clerk/Treasurer
2